[BFET] FFY21 BFET Budget Workbook

[Jennifer Dellinger]

Good Morning BFET Team,

Attached is the FFY21 BFET Budget Workbook. After a quick review of the tabs of the workbook there was only one significant change (highlighted below). To allow time for your review of the workbook and questions the WebEx meeting has been moved to Tuesday, May 26th from 9:00 am to 10:30 am and the invite is included in the body of this email. Additionally, DSHS BFET is hosting a WebEx to go over the entire contractor renewal packet on May 27th from 8:30 am to 10:30 am. I have attached that invite to this email. You are welcome to attend, however, there is no requirement.

Changes to the Workbook:
Participant Reimbursement (Tab 4) – Medical is now separate from Child Care

Important Information:
As you develop your budget and analyze your projected needs for FFY21, please keep in mind:

·       Workbooks will be vetted for completion and accuracy

·       Review expenditure trends from current and prior FFY

o   Where were you over or under in expenditures?

o   Accurate projections for:

§  Staff Salaries & Benefits (make sure to include any COLA increases expected for FFY21)

§  Goods & Services

§  Travel for the entire FFY

§  Participant Reimbursements (for each PR category you will offer)

·       Review the SBCTC Data Dashboard for enrollment trends https://www.sbctc.edu/colleges-staff/research/data-public/enrollment-data-dashboard.aspx

o   Funding should be relative to the number of students you anticipate serving

o   What was your annual and quarterly enrollment for the previous FFY?

o   What is your enrollment for the current FFY? Are you on target?

o   Are you projecting an increase/decrease in enrollments for FFY21?

o   When looking at employment data for projections of those entering employment for FFY21 use the number of students you reported employment for in eJAS (this is what DSHS uses)

·       Review FFY20 BFET Budget Workbook

o   Are revisions needed? If so, what? Please note if revisions are made to your workbook you need to resubmit to jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu>.


PLEASE READ THE INSTRUCTIONS BELOW AND IN THE WORKBOOK FULLY PRIOR TO COMPLETING

Important information:

1)      Instructions throughout the workbook are highlighted in blue

2)      ALL areas throughout the workbook that are highlighted in green MUST be fully completed

3)      Total Budget Tab – cells will auto-populate as you complete the rest of the workbook

4)      Detail Worksheet Tab – complete rows 25 through 106 for rows 11 through 20 to auto-populate

5)      Participant Reimbursement Tab –
enter in:

a.       anticipated number of students you will serve for each category under the coordinating components (VE, BE etc.),

b.       total amount for each category under each component, and

c.       calculate the amount per (total amount/estimated students)

6)      Performance Tab –

a.       complete prior FFY carryover and all 4 quarter new enrollments for your program, each student only counts once for each activity in the first quarter they enroll, unless there has been a gap in service of 180 days or more.

b.       When looking at employment data for projections of those entering employment for FFY21 use the number of students you reported employment for in eJAS (this is what DSHS uses)

c.       For rows 32 through 52, insert all programs your institution offers that are BFET approved activities under coordinating components (BE, VE etc.)

7)      Cost Allocation Tab – complete ALL areas of this tab – if it does not apply please input N/A

8)      Lease Calculation Tab - this is not for Colleges

9)      Save your workbook as (BFET Budget Workbook FFY21_Your College Name)

Workbooks must be completed and submitted to Jennifer Dellinger at jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu> no later than Friday, June 5th, 2020.


SBCTC BFET Budget Workbook Overview: Tuesday, May 26th

-- Do not delete or change any of the following text. --

When it's time, join your Webex meeting here.


Meeting number (access code): 928 306 958
Meeting password: 6y7vC6dxZnM


Join meeting<https://sbctc.webex.com/sbctc/j.php?MTID=m5b863d841f94999aef12aa9f6e00b167>

Join by phone
Tap to call in from a mobile device (attendees only)
+1-415-655-0002<tel:%2B1-415-655-0002,,*01*928306958%23%23*01*> US Toll

Join from a video system or application
Dial 928306958 at sbctc.webex.com<sip:928306958 at sbctc.webex.com>
You can also dial 173.243.2.68 and enter your meeting number.

Join using Microsoft Lync or Microsoft Skype for Business
Dial 928306958.sbctc at lync.webex.com<%20sip:928306958.sbctc at lync.webex.com>

If you are a host, go here<https://sbctc.webex.com/sbctc/j.php?MTID=m39a19a5c44f0258cb6d1d4b76f00b6e6> to view host information.


Need help? Go to http://help.webex.com

Please let me know if you have any questions.

Hope all is well!

[Compass]Jennifer Dellinger
Program Administrator
Washington State Board for Community and Technical Colleges
Email: jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu> ∙ Office: 360.704.3925

Electronic Privacy Notice:  This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and is also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation.


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