[Wsssc] FW: FAFSA update, July 12, 2024

[Jamie Traugott]

Please see the financial aid update below that was sent to WACTC Friday afternoon.


[cid:image004.jpg at 01DAD69F.8C720E00]Jamie Traugott
Director of Student Services and K12 Alignment
Washington State Board for Community and Technical Colleges
jtraugott at sbctc.edu<mailto:jtraugott at sbctc.edu> • o: 360-704-3929
sbctc.edu<https://www.sbctc.edu/> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/> •
LinkedIn: @washington-state-board-for-community-and-technical-colleges<https://www.linkedin.com/company/washington-state-board-for-community-and-technical-colleges>

From: Grant Rodeheaver <grodeheaver at sbctc.edu>
Sent: Friday, July 12, 2024 3:26 PM
To: Amit Singh (amit.singh at edcc.edu) <amit.singh at edcc.edu>; Amy Morrison (amy.morrison at lwtech.edu) <amy.morrison at lwtech.edu>; Bob Mohrbacher - Centralia (bob.mohrbacher at centralia.edu) <bob.mohrbacher at centralia.edu>; Bradley Lane (bradley.lane at seattlecolleges.edu) <bradley.lane at seattlecolleges.edu>; Carli Schiffner <carli.schiffner at ghc.edu>; Chad Emerson Hickox <chad.hickox at wwcc.edu>; Chemene Crawford <ccrawford at everettcc.edu>; Chio Flores - Pierce College Puyallup <cflores at pierce.ctc.edu>; Chris.villa <Chris.villa at skagit.edu>; Darrell Jennings <djennings at sbctc.edu>; david.may at bellevuecollege.edu; Eric Murray (emurray at cascadia.edu) <emurray at cascadia.edu>; Faimous Harrison <fharrison at wvc.edu>; Harrell, Ivan <iharrell at tacomacc.edu>; Jack Kahn (jkahn at shoreline.edu) <jkahn at shoreline.edu>; jenni.martin <jenni.martin at scc.spokane.edu>; James Lemerond <jlemerond at btc.edu>; Mosby, John <jmosby at highline.edu>; Joyce Hammer <jhammer at sbctc.edu>; Joyce Loveday (joyce.loveday at cptc.edu) <joyce.loveday at cptc.edu>; Julie Walter <jwalter at sbctc.edu>; Julie White <JUWhite at pierce.ctc.edu>; Karin Edwards (kedwards at clark.edu) <kedwards at clark.edu>; khiyane-brown <khiyane-brown at whatcom.edu>; Brockbank, Kevin <kevin.brockbank at ccs.spokane.edu>; Kim Tanaka <ktanaka at sbctc.edu>; Kimberlee Messina (Kimberlee.Messina at sfcc.spokane.edu) <Kimberlee.Messina at sfcc.spokane.edu>; Laura McDowell <lmcdowell at sbctc.edu>; lzhou <lzhou at batestech.edu>; lkaminski <lkaminski at yvcc.edu>; Marty Cavalluzzi - Olympic <mcavalluzzi at olympic.edu>; Matt Seimears (mseimears at lowercolumbia.edu) <mseimears at lowercolumbia.edu>; Matthew Campbell <mcampbell at pierce.ctc.edu>; Nanette Angel <nangel at sbctc.edu>; Paul Francis <pfrancis at sbctc.edu>; president at highline.edu; Rachel Solemsaas - North Seattle <Rachel.solemsaas at seattlecolleges.edu>; Rebekah Woods (rwoods at columbiabasin.edu) <rwoods at columbiabasin.edu>; Rosie Rimando-Chareunsap - Seattle Colleges (Rosie.Rimando at seattlecolleges.edu) <Rosie.Rimando at seattlecolleges.edu>; Sara Thompson Tweedy (sarat at bigbend.edu) <SaraT at bigbend.edu>; Sayumi.Irey <Sayumi.Irey at seattlecolleges.edu>; Stephanie Winner <swinner at sbctc.edu>; Suzanne Johnson (sjohnson at greenriver.edu) <sjohnson at greenriver.edu>; Suzy Ames <sames at pencol.edu>; Tim Stokes (tstokes at spscc.edu) <tstokes at spscc.edu>; Yoshiko Harden (yharden at rtc.edu) <yharden at rtc.edu>
Cc: Paul Francis <pfrancis at sbctc.edu>; Joyce Hammer <jhammer at sbctc.edu>; John Boesenberg <jboesenberg at sbctc.edu>; Dani Bundy <dbundy at sbctc.edu>; Jamie Traugott <jtraugott at sbctc.edu>; Sherry Nelson <slnelson at sbctc.edu>; Arlen Harris <aharris at sbctc.edu>; Sam Herriot <sherriot at sbctc.edu>; Stephanie Winner <swinner at sbctc.edu>; Laura McDowell <lmcdowell at sbctc.edu>; Katie Rose <krose at sbctc.edu>; Yokiko Hayashi-Saguil <yhayashi-saguil at sbctc.edu>; Ana Ybarra <aybarra at sbctc.edu>; Darrell Jennings <djennings at sbctc.edu>; Summer Kenesson <skenesson at sbctc.edu>; Jennifer Dellinger <jdellinger at sbctc.edu>; Christine McMullin <cmcmullin at sbctc.edu>; Marie Bruin <mbruin at sbctc.edu>; Denise H. Costello <dcostello at sbctc.edu>
Subject: FAFSA update, July 12, 2024
Importance: High

Good afternoon, presidents, and chancellors:
Despite the late start this year, most colleges are on target with their financial aid awards as compared to last year. We have been reaching out to colleges and continue to offer our full support.
The ctcLink Financial Aid support team has delivered hands-on financial aid support sessions for colleges. Currently, colleges are requesting support by submitting service tickets.
Overall Numbers
To date, all 34 colleges have loaded ISIRs in the ctcLink awarding environment and all summer header colleges have begun awarding aid in ctcLink production.
As of July 12, 9,096 students have been awarded for the summer term, and 7,991 students for the fall term of the 2024-2025 academic year.
By comparison, as of this same date last year, 7,836 students were awarded for the summer term, and 10,019 students were awarded for the fall term of the 2023-2024 academic year.
While we are down by 2,028 for fall awards, this is not unexpected given the intense focus on summer awarding activities.

WSAC Updates
SBCTC relies on the Washington Student Achievement Council (WSAC) for certain state financial aid services and activities. We’ve been working with WSAC since mid-April regarding delivery of WASFA applications, and I’m pleased to announce their third-party technical vendor, Regent, was able to deliver three important components in the last week.
Paul Francis and I plan to meet with WSAC leadership to ensure these components are delivered as quickly as possible in the future to assist in the awarding of aid to students.

Washington College Grant (WCG) and College Bound Scholarship (CBS) Eligibility Checker
Colleges use this tool to validate award amounts and maximum usage timeframes for the students awarded.
Delivered: July 2, 2024

WASFA uploading capability
Conversations were underway since mid-April and on June 24, WSAC responded to our request to inform SBCTC of the necessary technical requirements for integration with ctcLink and we were able to implement the change. When colleges download WASFA ISIRs from the WSAC portal, Transaction Source and Type will now have populated values. 
Delivered: July 3, 2024

WCG formula and Federal Tax Information (FTI) tags
WSAC provided the correct formula and calculation elements to SBCTC in late June. Our technical developer updated the formula and marked the FTI components. While a couple of colleges were able to test this before release, the ctcLink support team will connect with the Financial Aid System Team (FAST) and Financial Aid Council (FAC) in the days ahead to ensure the formula is working as expected.
Delivered: July 11, 2024

Enrollment Intensity FLF Process Updated
Instructions for a new process to manage Financial Aid Load Less than Fulltime (FLF) were delivered to the colleges yesterday, July 11, and the new queries went into production today.
FLF supports the authorization and disbursement process, preventing the disbursement of financial aid that exceeds the amount for which the student is eligible, based on enrollment intensity. 
The process identifies students whose enrollment intensity at the time of awarding is different than the enrollment intensity at the time of authorization and disbursement. In addition, the process identifies students who need their awards adjusted from full-time to less-than-full-time.

Oracle PRP Release to Fix Bugs
Oracle delivered another PeopleSoft Release Patchset (PRP) yesterday. The new code will be loaded into the test environment today and Financial Aid Support will work on it next week.
This patch corrects Social Security Administration (SSA) labels which are displaying as Social Security Number (SSN) for AY2025 and, it is hoped, will reduce manual work for the colleges.
Of course, there will continue to be adjustments from the Department of Education (ED) and requisite coding changes from Oracle, so this effort will be ongoing as FA Support receives further releases from Oracle.

Upcoming Learning Opportunities
Find the latest information, including notices of cancellation or schedule changes, on the ctcLink Training<https://www.sbctc.edu/colleges-staff/it-support/erp-support/ctclink-training/> page or on the SBCTC meetings and events<https://www.sbctc.edu/calendar> calendar (apply filters).  Here are a few:

Loan Set-Up and 2024/2025 Loan Processing: Trailer Colleges
Tuesday, Aug. 20, 2024, 9 a.m. to 12 p.m., Read more and join the session<https://www.sbctc.edu/calendar?trumbaEmbed=view%3Devent%26eventid%3D175525198>
This hands-on workshop will walk Trailer college staff responsible for Direct Loan Origination and Outbounding through setting up the new AY loan run controls for to begin processing loans in the 2024-2025 Aid Year (AY).  The Header college session was held June 25.

Financial Aid (FA) Work Sessions
Financial Aid (FA) Work Session meetings are on the fourth Thursdays, from 1 to 3 p.m.
The FA functional support team facilitates alternating between functional team delivered content and college user delivered content with the support of the FA functional team. The end of each meeting is open for colleges to ask questions about the topic presented. These sessions are open to ALL end users.

As always, you and your staff are welcome to reach out with questions or concerns. We are here to support you and the students you serve.
Thank you,
-Grant

[Compass]Grant Rodeheaver
Deputy Executive Director / CIO, IT Division
Washington State Board for Community and Technical Colleges
grodeheaver at sbctc.edu<mailto:grodeheaver at sbctc.edu> • o: 360-704-3939  • c: 360-280-4733
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>


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