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<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Please see the financial aid update below that was sent to WACTC Friday afternoon.
<o:p></o:p></span></p>
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 Traugott<o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Director of Student Services and K12 Alignment</span><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif"><o:p></o:p></span></p>
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<span style="color:#003764">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
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<span style="font-family:"Aptos",sans-serif"><a href="mailto:jtraugott@sbctc.edu"><span style="color:blue">jtraugott@sbctc.edu</span></a></span><span style="color:#003561">
</span><span style="color:#003764">• o: 360-704-3929 </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:0in"><a href="https://www.sbctc.edu/"><span style="color:blue">sbctc.edu</span></a><span style="color:#003561">
</span><span style="color:#003764">• Facebook: </span><a href="https://www.facebook.com/wasbctc/"><span style="color:blue">@WASBCTC</span></a>
<span style="color:#003764">•</span><span style="color:#003764"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="color:#003764">LinkedIn:
</span><a href="https://www.linkedin.com/company/washington-state-board-for-community-and-technical-colleges"><span style="color:blue">@washington-state-board-for-community-and-technical-colleges</span></a><span style="color:#003764"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:0in"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Grant Rodeheaver <grodeheaver@sbctc.edu>
<br>
<b>Sent:</b> Friday, July 12, 2024 3:26 PM<br>
<b>To:</b> Amit Singh (amit.singh@edcc.edu) <amit.singh@edcc.edu>; Amy Morrison (amy.morrison@lwtech.edu) <amy.morrison@lwtech.edu>; Bob Mohrbacher - Centralia (bob.mohrbacher@centralia.edu) <bob.mohrbacher@centralia.edu>; Bradley Lane (bradley.lane@seattlecolleges.edu)
 <bradley.lane@seattlecolleges.edu>; Carli Schiffner <carli.schiffner@ghc.edu>; Chad Emerson Hickox <chad.hickox@wwcc.edu>; Chemene Crawford <ccrawford@everettcc.edu>; Chio Flores - Pierce College Puyallup <cflores@pierce.ctc.edu>; Chris.villa <Chris.villa@skagit.edu>;
 Darrell Jennings <djennings@sbctc.edu>; david.may@bellevuecollege.edu; Eric Murray (emurray@cascadia.edu) <emurray@cascadia.edu>; Faimous Harrison <fharrison@wvc.edu>; Harrell, Ivan <iharrell@tacomacc.edu>; Jack Kahn (jkahn@shoreline.edu) <jkahn@shoreline.edu>;
 jenni.martin <jenni.martin@scc.spokane.edu>; James Lemerond <jlemerond@btc.edu>; Mosby, John <jmosby@highline.edu>; Joyce Hammer <jhammer@sbctc.edu>; Joyce Loveday (joyce.loveday@cptc.edu) <joyce.loveday@cptc.edu>; Julie Walter <jwalter@sbctc.edu>; Julie White
 <JUWhite@pierce.ctc.edu>; Karin Edwards (kedwards@clark.edu) <kedwards@clark.edu>; khiyane-brown <khiyane-brown@whatcom.edu>; Brockbank, Kevin <kevin.brockbank@ccs.spokane.edu>; Kim Tanaka <ktanaka@sbctc.edu>; Kimberlee Messina (Kimberlee.Messina@sfcc.spokane.edu)
 <Kimberlee.Messina@sfcc.spokane.edu>; Laura McDowell <lmcdowell@sbctc.edu>; lzhou <lzhou@batestech.edu>; lkaminski <lkaminski@yvcc.edu>; Marty Cavalluzzi - Olympic <mcavalluzzi@olympic.edu>; Matt Seimears (mseimears@lowercolumbia.edu) <mseimears@lowercolumbia.edu>;
 Matthew Campbell <mcampbell@pierce.ctc.edu>; Nanette Angel <nangel@sbctc.edu>; Paul Francis <pfrancis@sbctc.edu>; president@highline.edu; Rachel Solemsaas - North Seattle <Rachel.solemsaas@seattlecolleges.edu>; Rebekah Woods (rwoods@columbiabasin.edu) <rwoods@columbiabasin.edu>;
 Rosie Rimando-Chareunsap - Seattle Colleges (Rosie.Rimando@seattlecolleges.edu) <Rosie.Rimando@seattlecolleges.edu>; Sara Thompson Tweedy (sarat@bigbend.edu) <SaraT@bigbend.edu>; Sayumi.Irey <Sayumi.Irey@seattlecolleges.edu>; Stephanie Winner <swinner@sbctc.edu>;
 Suzanne Johnson (sjohnson@greenriver.edu) <sjohnson@greenriver.edu>; Suzy Ames <sames@pencol.edu>; Tim Stokes (tstokes@spscc.edu) <tstokes@spscc.edu>; Yoshiko Harden (yharden@rtc.edu) <yharden@rtc.edu><br>
<b>Cc:</b> Paul Francis <pfrancis@sbctc.edu>; Joyce Hammer <jhammer@sbctc.edu>; John Boesenberg <jboesenberg@sbctc.edu>; Dani Bundy <dbundy@sbctc.edu>; Jamie Traugott <jtraugott@sbctc.edu>; Sherry Nelson <slnelson@sbctc.edu>; Arlen Harris <aharris@sbctc.edu>;
 Sam Herriot <sherriot@sbctc.edu>; Stephanie Winner <swinner@sbctc.edu>; Laura McDowell <lmcdowell@sbctc.edu>; Katie Rose <krose@sbctc.edu>; Yokiko Hayashi-Saguil <yhayashi-saguil@sbctc.edu>; Ana Ybarra <aybarra@sbctc.edu>; Darrell Jennings <djennings@sbctc.edu>;
 Summer Kenesson <skenesson@sbctc.edu>; Jennifer Dellinger <jdellinger@sbctc.edu>; Christine McMullin <cmcmullin@sbctc.edu>; Marie Bruin <mbruin@sbctc.edu>; Denise H. Costello <dcostello@sbctc.edu><br>
<b>Subject:</b> FAFSA update, July 12, 2024<br>
<b>Importance:</b> High<o:p></o:p></span></p>
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<p class="MsoNormal"><span class="normaltextrun">Good afternoon, presidents, and chancellors:</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">Despite the late start this year, most colleges are on target with their financial aid awards as compared to last year. We have been reaching out to colleges and continue to offer our full support.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">The</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span>ctcLink Financial Aid support team has delivered</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span>hands-on
 financial aid support sessions for colleges. Currently, colleges are requesting support by submitting service tickets.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
<h2><span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Overall Numbers</span></span><span class="eop"><span style="color:#003764"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></h2>
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<span class="normaltextrun">To date, all 34 colleges have loaded ISIRs in the ctcLink awarding environment and all summer header colleges have begun awarding aid in ctcLink production.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">As of July 12, <b>9,096 </b>students have been awarded for the summer term, and
<b>7,991</b> students for the fall term of the 2024-2025 academic year. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">By comparison, as of this same date last year, </span>
<span class="normaltextrun"><b><span style="font-family:"Aptos Narrow",sans-serif;color:black">7,836</span></b> students were awarded for the summer term, and
</span><span class="normaltextrun"><b><span style="font-family:"Aptos Narrow",sans-serif;color:black">10,019
</span></b>students were awarded for the fall term of the 2023-2024 academic year.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">While we are down by 2,028 for fall awards, this is not unexpected given the intense focus on summer awarding activities. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">WSAC Updates</span></span><span class="eop"><span style="color:#003764"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#003764"><o:p></o:p></span></p>
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SBCTC relies on the Washington Student Achievement Council (WSAC) for certain state financial aid services and activities. We’ve been working with WSAC since mid-April regarding delivery of WASFA applications, and I’m pleased to announce their third-party technical
 vendor, Regent, was able to deliver three important components in the last week.<o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun">Paul Francis and I plan to meet with WSAC leadership to ensure these components are delivered as quickly as possible in the future to assist in the awarding of aid to students.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><i><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#0071CE">Washington College Grant (WCG) and College Bound Scholarship (CBS) Eligibility Checker</span></i></span><span class="eop"><i><span style="font-size:11.0pt;color:#0071CE"> </span></i></span><i><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#0071CE"><o:p></o:p></span></i></p>
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<span class="normaltextrun">Colleges use this tool to validate award amounts and maximum usage timeframes for the students awarded. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">Delivered: July 2, 2024</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><i><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#0071CE">WASFA uploading capability</span></i></span><span class="eop"><i><span style="font-size:11.0pt;color:#0071CE"> </span></i></span><i><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#0071CE"><o:p></o:p></span></i></p>
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<span class="normaltextrun">Conversations were underway since mid-April and on June 24, WSAC responded to our request to inform SBCTC of the necessary technical requirements for integration with ctcLink and we were able to implement the change. When colleges
 download WASFA ISIRs from the WSAC portal, Transaction Source and Type will now have populated values.</span><span class="normaltextrun"><span style="font-family:"Times New Roman",serif;color:#1F4E79"> </span></span><span class="eop"><span style="font-family:"Georgia",serif;color:#1F4E79"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">Delivered: July 3, 2024</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><i><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#0071CE">WCG formula and Federal Tax Information (FTI) tags</span></i></span><span class="eop"><i><span style="font-size:11.0pt;color:#0071CE"> </span></i></span><i><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#0071CE"><o:p></o:p></span></i></p>
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<span class="normaltextrun">WSAC provided the correct formula and calculation elements to SBCTC in late June. Our technical developer updated the formula and marked the FTI components. While a couple of colleges were able to test this before release, the ctcLink
 support team will connect with the Financial Aid</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span>System Team (FAST) and Financial Aid Council (FAC) in the days ahead to ensure the formula is working as expected.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">Delivered: July 11, 2024</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Enrollment Intensity FLF Process Updated</span></span><span class="eop"><span style="color:#003764"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#003764"><o:p></o:p></span></p>
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<span class="normaltextrun">Instructions for a new process to manage Financial Aid Load Less than Fulltime (FLF) were delivered to the colleges yesterday, July 11, and the new queries went into production today. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">FLF supports the authorization and disbursement process, preventing the disbursement of financial aid that exceeds the amount for which the student is eligible, based on enrollment intensity.</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span></span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">The process identifies students whose enrollment intensity at the time of awarding is different than the enrollment intensity at the time of authorization and disbursement. In addition, the process identifies students who need their
 awards adjusted from full-time to less-than-full-time. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Oracle PRP Release to Fix Bugs</span></span><span class="eop"><span style="color:#003764"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#003764"><o:p></o:p></span></p>
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<span class="normaltextrun">Oracle delivered another PeopleSoft Release Patchset (PRP) yesterday. The new code will be loaded into the test environment today and Financial Aid Support will work on it next week. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">This patch corrects Social Security Administration (SSA) labels which are displaying as Social Security Number (SSN) for AY2025 and, it is hoped, will reduce manual work for the colleges. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">Of course, there will continue to be adjustments from the Department of Education (ED) and requisite coding changes from Oracle, so this effort will be ongoing as FA Support receives further releases from Oracle. </span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#003764">Upcoming Learning Opportunities</span></span><span class="eop"><span style="color:#003764"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#003764"><o:p></o:p></span></p>
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<span class="normaltextrun">Find the latest information, including notices of cancellation or schedule changes, on the</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span></span><a href="https://www.sbctc.edu/colleges-staff/it-support/erp-support/ctclink-training/" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">ctcLink
 Training</span></span></a><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span>page or on the</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span></span><a href="https://www.sbctc.edu/calendar" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">SBCTC
 meetings and events</span></span></a><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span>calendar (apply filters).  Here are a few:</span><span class="eop"> </span><o:p></o:p></p>
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<span class="normaltextrun"><i><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#0071CE">Loan Set-Up and 2024/2025 Loan Processing: Trailer Colleges</span></i></span><span class="eop"><i><span style="font-size:11.0pt;color:#0071CE"> </span></i></span><i><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#0071CE"><o:p></o:p></span></i></p>
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<span class="normaltextrun">Tuesday, Aug. 20, 2024,</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span>9 a.m. to 12 p.m.,</span><span class="normaltextrun"><span style="font-family:"Arial",sans-serif"> </span></span><a href="https://www.sbctc.edu/calendar?trumbaEmbed=view%3Devent%26eventid%3D175525198" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">Read
 more and join the session</span></span></a><span class="eop"> </span><o:p></o:p></p>
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<span class="normaltextrun">This hands-on workshop will walk Trailer college staff responsible for Direct Loan Origination and Outbounding through setting up the new AY loan run controls for to begin processing loans in the 2024-2025 Aid Year (AY).  The Header
 college session was held June 25.</span><span class="eop"> </span><o:p></o:p></p>
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<span class="normaltextrun"><i><span style="font-family:"Franklin Gothic Medium",sans-serif;color:#0071CE">Financial Aid (FA) Work Sessions</span></i></span><span class="eop"><i><span style="font-size:11.0pt;color:#0071CE"> </span></i></span><i><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#0071CE"><o:p></o:p></span></i></p>
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<span class="normaltextrun">Financial Aid (FA) Work Session meetings are on the fourth Thursdays, from 1 to 3 p.m.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span class="normaltextrun">The FA functional support team facilitates alternating between functional team delivered content and college user delivered content with the support of the FA functional team. The end of each meeting is open for colleges to ask questions
 about the topic presented. These sessions are open to ALL end users.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span class="normaltextrun">As always, you and your staff are welcome to reach out with questions or concerns. We are here to support you and the students you serve.</span><span class="eop"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<span style="font-family:"Aptos",sans-serif;mso-ligatures:none">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="font-family:"Aptos",sans-serif;mso-ligatures:none">-Grant<o:p></o:p></span></p>
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 Rodeheaver</span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Deputy Executive Director / CIO, IT Division</span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;color:#003764;mso-ligatures:none">Washington State Board for Community and Technical Colleges</span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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<span style="font-family:"Aptos",sans-serif;color:#1F497D;mso-ligatures:none"><a href="mailto:grodeheaver@sbctc.edu"><span style="color:#0563C1">grodeheaver@sbctc.edu</span></a></span><span style="font-size:10.0pt;color:#003561;mso-ligatures:none">
</span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">• o: 360-704-3939  • c: 360-280-4733</span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="font-family:"Aptos",sans-serif;color:#1F497D;mso-ligatures:none"><a href="https://www.sbctc.edu/"><span style="font-size:10.0pt;color:blue">sbctc.edu</span></a></span><span style="font-size:10.0pt;color:#003561;mso-ligatures:none">
</span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">• Twitter:
</span><span style="font-family:"Aptos",sans-serif;color:#1F497D;mso-ligatures:none"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt;color:blue">@SBCTCWashington</span></a></span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">
 • Facebook: </span><span style="font-family:"Aptos",sans-serif;color:#1F497D;mso-ligatures:none"><a href="https://www.facebook.com/wasbctc/"><span style="font-size:10.0pt;color:blue">@WASBCTC</span></a></span><span style="font-family:"Aptos",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
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