[Wsssc] FW: CTCLINK DATA USAGE & PRIVACY AGREEMENT: EMPLOYEE ATTESTATION IMPLEMENTATION

[Hayden, Ruby]

Hi Folks,

Please see the important message below from the data governance committee.

Ruby.


Please note: My working hours may not match your working hours. Please prioritize work/life balance and only reply to this email during your working hours.


Ruby Hayden, Ph.D.
Vice President of Student Services
My pronouns: she/her

Lake Washington Institute of Technology
Student Services  |  West 213C
11605 132nd Avenue NE  |  Kirkland, WA 98034
T: (425) 739-8208  |  ruby.hayden at lwtech.edu<mailto:ruby.hayden at lwtech.edu>
www.LWTech.edu<http://www.lwtech.edu/>  |  facebook.com/theLWTech  |  twitter.com/TheLWTech

From: Carmen McKenzie <cmckenzie at sbctc.edu>
Sent: Monday, June 27, 2022 2:27 PM
To: Brandon Ray <bray at lcc.ctc.edu>; Ed Jaramillo <Ed.Jaramillo at skagit.edu>; Eva Smith <esmith at edcc.edu>; Janelle Runyon <jrunyon at sbctc.edu>; Jennifer Tuia <jtuia at spscc.edu>; Josh Ernst <Josh.Ernst at seattlecolleges.edu>; Katie Rose <krose at sbctc.edu>; Linda Schoonmaker <lindas at bigbend.edu>; Michael Horn <mhorn at cascadia.edu>; Hayden, Ruby <Ruby.Hayden at lwtech.edu>; Summer Kenesson <skenesson at sbctc.edu>
Subject: FW: CTCLINK DATA USAGE & PRIVACY AGREEMENT: EMPLOYEE ATTESTATION IMPLEMENTATION

EXTERNAL SENDER: Use caution with links and attachments
________________________________

Good afternoon:

You may recall conversations about ctcLink data privacy and the obligation of employees to maintain privacy of student and employee records. Since that time, a new ctcLink Employee Data Privacy and Usage Agreement solution was developed, approved, and tested.  The pop-up employee attestation form is scheduled to be implemented into ctcLink on the evening of July 7, 2022.



What does this mean for you?

At ctcLink login, you will be presented a form displaying the Data Usage and Privacy Agreement. After you attest that you agree, you will continue the usual ctcLink login process. Agreeing to this statement does not alter access or security in any way.  If the user does not attest to the agreement, they may click "Skip for Now" and continue with the login process.



  *   Users will be allowed a maximum of five skips before the "Skip for Now" functionality is disabled; at which point, the user must select "I Agree" to proceed with the login.

  *   The pop-up form will present to the user annually thereafter on the anniversary of first agreement.
  *   This pop-up form is not presented to students, only employees.



Please refer to the attached memo for additional details.  This data brief is also posted on the State Board website:  https://www.sbctc.edu/colleges-staff/it-support/erp-support/data-privacy.aspx<https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.sbctc.edu%2fcolleges-staff%2fit-support%2ferp-support%2fdata-privacy.aspx&c=E,1,eT6xWgJkdq6AQEYbB3aDyVezSTbRIy4x0HFSPKRVeIaFlg0e0JzBdq18qxenARyU_osb8QrrSydL-mgz10uvBdjmWz9NNBvOwUdfOx3YNQKKOlwa7wza&typo=1>


Thanks,
Carmen

Carmen McKenzie
Director of Data Services
[SBCTC sub-brand Data Services-small]
_______________________________________________________________
Washington State Board for Community & Technical Colleges
1300 Quince St SE | PO Box 42495 |  Olympia, Washington 98504-2495
phone: (360) 704-4369 | fax: (360) 704-4416 | email: cmckenzie at sbctc.edu<mailto:cmckenzie at sbctc.edu>

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