[Wactclc-primo] IPEDS Clarity Meeting

Fri Nov 30 08:46:46 PST 2018

In reading Greg's agenda, I don't see a mention anywhere that we are reviewing IPEDS' instructions for completing each section; just discussing the sections themselves.  The instructions are very specific.  The additional talking points make me wonder about the outcomes for this meeting.  Helping people understand the instructions in case they are unclear would be helpful.

Mindy Coslor, PhD
Director of Library Services
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360.416.7761

From: Wozniak, Sue <Sue.Wozniak at lwtech.edu>
Sent: Friday, November 30, 2018 6:10 AM
To: Bem, Greg <Greg.Bem at lwtech.edu>; Heilstedt, Sally <Sally.Heilstedt at lwtech.edu>; Miller, Jonathan <Jonathan.Miller at lwtech.edu>; Kelley, Katherine <Katherine.Kelley at lwtech.edu>; Mota, Jesus <jmota at columbiabasin.edu>; Hirning, Maryanne <mhirning at lcc.ctc.edu>; Kelly, Amy <akelly1 at spscc.edu>; croduin at rtc.edu; MaryAnn.Goodwin at ccs.spokane.edu; Jennifer Dysart <JDysart at greenriver.edu>; Potter-Henderson, Leslie <lhenders at shoreline.edu>; lynn.kanne at seattlecolleges.edu; Bates, Aryana <Aryana.Bates at seattlecolleges.edu>; Jane Blume <JBlume at btc.edu>; Samantha Hines <SHines at pencol.edu>; Aldrich, Kathy <kathya at bigbend.edu>; Guidry, Wade <WadeG at bigbend.edu>; Howard Fuller <hfuller at whatcom.edu>; timf at bigbend.edu; Harbaugh, Melinda <mharbaugh at lcc.ctc.edu>; Steffens, Jeff <Jeff.Steffens at lwtech.edu>; Elena Bianco <Elena.Bianco at skagit.edu>
Cc: daniel.moore at email.edcc.edu; nlongpre at bellevuecollege.edu; aherman at olympic.edu; lcaldwell at pierce.ctc.edu; WACTC Library Directors <librarydir at lists.ctc.edu>; 'WACTCLC Primo discussions' <wactclc-primo at lists.ctc.edu>; WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>; McBurney, Melissa <mmcburney at columbiabasin.edu>; Jeffrey, Robin <rjeffrey at olympic.edu>; Coe, Erica <ecoe at olympic.edu>; Julie Nurse <julie.nurse at centralia.edu>; Lynn Robinson <LRobinson at btc.edu>; Stephanie Levesen <Stephanie.Levesen at skagit.edu>; Tammy Siebenberg <tsiebenberg at yvcc.edu>; Laurente, Kathleen <klaurente at spscc.edu>; Wall, Miriam <mwall at olympic.edu>; Fernandez, Karen <kfernandez at highline.edu>; Yasuda, Naoko <nyasuda at highline.edu>; Ryer Banta <ryer.banta at centralia.edu>; Mindy Coslor <Mindy.Coslor at skagit.edu>; Aden, Cindy <cindy.aden at sos.wa.gov>; Keys, Linda <Linda.Keys at ccs.spokane.edu>; Murata, Claire <CMurata at shoreline.edu>; Luce, Monica <MLUCE at highline.edu>; Mackey, Kitty <KMackey at clark.edu>; Traci Taylor <ttaylor at btc.edu>; Tim Trussler <ttrussler at bates.ctc.edu>; Vivienne Mcclendon <vivienne.mcclendon at bellevuecollege.edu>
Subject: Re: IPEDS Clarity Meeting

I look forward to what you have to share about this.

Sue Wozniak
Faculty Librarian
Lake Washington Institute of Technology

Pronouns: she/her

Contact Info

sue.wozniak at lwtech.edu<mailto:sue.wozniak at lwtech.edu>

425-739-8100 ext. 8533

Library Social Media

Twitter<https://twitter.com/learningcommons> / Facebook<https://www.facebook.com/librarylearningcommons>

________________________________
From: Bem, Greg
Sent: Thursday, November 29, 2018 6:27:28 PM
To: Wozniak, Sue; Heilstedt, Sally; Miller, Jonathan; Kelley, Katherine
Subject: FW: IPEDS Clarity Meeting
When: Friday, November 30, 2018 11:00-12:00.
Where: https://lwtech.zoom.us/j/4823560655

You probably got this already, but forwarding it to you anyway.

Yes, I do realize I put way too much time into this :)

-----Original Appointment-----
From: Bem, Greg
Sent: Wednesday, November 7, 2018 5:04 PM
To: Bem, Greg; Mota, Jesus; Hirning, Maryanne; Kelly, Amy; croduin at rtc.edu<mailto:croduin at rtc.edu>; MaryAnn.Goodwin at ccs.spokane.edu<mailto:MaryAnn.Goodwin at ccs.spokane.edu>; Jennifer Dysart; Potter-Henderson, Leslie; lynn.kanne at seattlecolleges.edu<mailto:lynn.kanne at seattlecolleges.edu>; Bates, Aryana; Jane Blume; Samantha Hines; Aldrich, Kathy; Guidry, Wade; Howard Fuller; timf at bigbend.edu<mailto:timf at bigbend.edu>; Harbaugh, Melinda; Wozniak, Sue; Steffens, Jeff; Elena Bianco
Cc: daniel.moore at email.edcc.edu<mailto:daniel.moore at email.edcc.edu>; nlongpre at bellevuecollege.edu<mailto:nlongpre at bellevuecollege.edu>; aherman at olympic.edu<mailto:aherman at olympic.edu>; lcaldwell at pierce.ctc.edu<mailto:lcaldwell at pierce.ctc.edu>; WACTC Library Directors; 'WACTCLC Primo discussions'; WACTCLC Alma Discussion; McBurney, Melissa; Jeffrey, Robin; Coe, Erica; Julie Nurse; Lynn Robinson; Stephanie Levesen; Tammy Siebenberg; Laurente, Kathleen; Kelley, Katherine; Wall, Miriam; Fernandez, Karen; Yasuda, Naoko; Ryer Banta; Mindy Coslor; Aden, Cindy; Keys, Linda; Murata, Claire; Luce, Monica; Mackey, Kitty; Traci Taylor; Tim Trussler; Vivienne Mcclendon
Subject: IPEDS Clarity Meeting
When: Friday, November 30, 2018 11:00 AM-12:00 PM (UTC-08:00) Pacific Time (US & Canada).
Where: https://lwtech.zoom.us/j/4823560655

>>> Meeting Agenda <<<<https://docs.google.com/document/d/1BqAynEwnknelzFM8w8SFJ8KHUbwcYywrxdudIqxtzcQ/edit?usp=sharing>

Zoom link: https://lwtech.zoom.us/j/4823560655

(There's a lot to cover on the agenda, so we'll begin promptly at 11!)

Greetings,

This is the most-agreeable timeslot for all those involved. If you can't make this, I will attempt to record the session and sharing conversation afterwards via this Outlook event will be possible.

Alma IPEDS Dashboard and Aggregated Data

If your school uses Alma, please consider exploring/reviewing the IPEDS WACTCLC dashboard as discoverable in the image attached. Also, Wade has created a collection of aggregate data from the CTCs and it's available via a link on this page<https://sites.google.com/view/wactclc/home?authuser=0>.

What is IPEDS?

Don't know what IPEDS is? Review here<https://nces.ed.gov/ipeds/use-the-data>. Click "Look Up an Institution," use final release data, enter your institution name, and go into the Academic Libraries section to explore the summaries provided. Note: for the exact information submitted, you will want to click from Institution Profile to Reported Data and look at the Academic Libraries section there (these two "tabs" are very different!).

Sections of IPEDS

We will explore during our agenda the following sections (i.e. ALL sections) of IPEDS and I invite people to bring their questions and their strategies for submitting this data-feel free to send to me in advance if you'd like it incorporated into/referenced at the meeting by me, especially if you've had to change your approach since getting Alma or another new ILS. (Note: the following are all based on actual data you need to submit for each IPEDS!)

Section 0

1.     Were annual total library expenses for fiscal year XXXX less than $100k or more than or equal to $100k?

2.     Is the library collection entirely electronic?

Section 1: Collections

1.     Library Collections - Physical: Books, Media, Serials

2.     Library Collections - Digital/Electronic: Books, Databases, Media, Serials

3.     Library Circulation - Physical

4.     Library Circulation - Electronic

5.     Does your institution use ILL?

a.     Total interlibrary loans and documents provided to other libraries

b.     Total interlibrary loans and documents received

6.     Comment box: How do you provide context for all the data above? What explanations do you provide?

Section 2: Expenses

7.     Indicate branch and independent libraries

8.     Salaries and wages for the library staff

9.     Fringe benefits paid out of the library budget

10.Materials/services expenses: one-time purchases of books, serial backfiles, and other materials

11.Materials/services expenses: ongoing commitments to subscriptions

12.Materials/services expenses: all other materials/service cost

13.Operations and maintenance expenses: preservation services

14.Operations and maintenance expenses: all other operations and maintenance expenses

15.Comment box: How do you provide context for all the data above? What explanations do you provide?

Additional Talking Points

*        Are we interested in a "how to" document to describe best practices for IPEDS submission in the age of Alma?

o   This document could include basic and shared definitions and sample context statements for the fields above.

o   This document could help align some of the data we're submitting and also be useful for other college library consortia.

*        Are we interested in a tool for sharing/communicating about IPEDS and other data collection initiatives with WACTCLC?

*        Has talking about IPEDS and the data of our library collections/expenses raised any larger questions?
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