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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">In reading Greg’s agenda, I don’t see a mention anywhere that we are reviewing IPEDS’ instructions for completing each section; just discussing the sections themselves.
The instructions are very specific. The additional talking points make me wonder about the outcomes for this meeting. Helping people understand the instructions in case they are unclear would be helpful. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Mindy Coslor, PhD<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Director of Library Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Skagit Valley College<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">2405 E College Way<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Mount Vernon, WA 98273<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">360.416.7761</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Wozniak, Sue <Sue.Wozniak@lwtech.edu>
<br>
<b>Sent:</b> Friday, November 30, 2018 6:10 AM<br>
<b>To:</b> Bem, Greg <Greg.Bem@lwtech.edu>; Heilstedt, Sally <Sally.Heilstedt@lwtech.edu>; Miller, Jonathan <Jonathan.Miller@lwtech.edu>; Kelley, Katherine <Katherine.Kelley@lwtech.edu>; Mota, Jesus <jmota@columbiabasin.edu>; Hirning, Maryanne <mhirning@lcc.ctc.edu>;
Kelly, Amy <akelly1@spscc.edu>; croduin@rtc.edu; MaryAnn.Goodwin@ccs.spokane.edu; Jennifer Dysart <JDysart@greenriver.edu>; Potter-Henderson, Leslie <lhenders@shoreline.edu>; lynn.kanne@seattlecolleges.edu; Bates, Aryana <Aryana.Bates@seattlecolleges.edu>;
Jane Blume <JBlume@btc.edu>; Samantha Hines <SHines@pencol.edu>; Aldrich, Kathy <kathya@bigbend.edu>; Guidry, Wade <WadeG@bigbend.edu>; Howard Fuller <hfuller@whatcom.edu>; timf@bigbend.edu; Harbaugh, Melinda <mharbaugh@lcc.ctc.edu>; Steffens, Jeff <Jeff.Steffens@lwtech.edu>;
Elena Bianco <Elena.Bianco@skagit.edu><br>
<b>Cc:</b> daniel.moore@email.edcc.edu; nlongpre@bellevuecollege.edu; aherman@olympic.edu; lcaldwell@pierce.ctc.edu; WACTC Library Directors <librarydir@lists.ctc.edu>; 'WACTCLC Primo discussions' <wactclc-primo@lists.ctc.edu>; WACTCLC Alma Discussion <wactclc-alma@lists.ctc.edu>;
McBurney, Melissa <mmcburney@columbiabasin.edu>; Jeffrey, Robin <rjeffrey@olympic.edu>; Coe, Erica <ecoe@olympic.edu>; Julie Nurse <julie.nurse@centralia.edu>; Lynn Robinson <LRobinson@btc.edu>; Stephanie Levesen <Stephanie.Levesen@skagit.edu>; Tammy Siebenberg
<tsiebenberg@yvcc.edu>; Laurente, Kathleen <klaurente@spscc.edu>; Wall, Miriam <mwall@olympic.edu>; Fernandez, Karen <kfernandez@highline.edu>; Yasuda, Naoko <nyasuda@highline.edu>; Ryer Banta <ryer.banta@centralia.edu>; Mindy Coslor <Mindy.Coslor@skagit.edu>;
Aden, Cindy <cindy.aden@sos.wa.gov>; Keys, Linda <Linda.Keys@ccs.spokane.edu>; Murata, Claire <CMurata@shoreline.edu>; Luce, Monica <MLUCE@highline.edu>; Mackey, Kitty <KMackey@clark.edu>; Traci Taylor <ttaylor@btc.edu>; Tim Trussler <ttrussler@bates.ctc.edu>;
Vivienne Mcclendon <vivienne.mcclendon@bellevuecollege.edu><br>
<b>Subject:</b> Re: IPEDS Clarity Meeting<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<div id="divtagdefaultwrapper">
<p><span style="font-family:"Calibri",sans-serif;color:black">I look forward to what you have to share about this.<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p><span style="font-family:"Calibri",sans-serif;color:black">Sue Wozniak<br>
Faculty Librarian<br>
Lake Washington Institute of Technology<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Pronouns: she/her<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Contact Info<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><a href="mailto:sue.wozniak@lwtech.edu">sue.wozniak@lwtech.edu</a><o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">425-739-8100 ext. 8533<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Library Social Media<o:p></o:p></span></p>
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<p><span style="font-family:"Calibri",sans-serif;color:black"><a href="https://twitter.com/learningcommons" id="LPNoLP"><b><span style="font-size:9.0pt">Twitter</span></b></a></span><b><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:black">
/ </span></b><span style="font-family:"Calibri",sans-serif;color:black"><a href="https://www.facebook.com/librarylearningcommons" id="LPNoLP"><b><span style="font-size:9.0pt">Facebook</span></b></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Bem, Greg<br>
<b>Sent:</b> Thursday, November 29, 2018 6:27:28 PM<br>
<b>To:</b> Wozniak, Sue; Heilstedt, Sally; Miller, Jonathan; Kelley, Katherine<br>
<b>Subject:</b> FW: IPEDS Clarity Meeting<br>
<b>When:</b> Friday, November 30, 2018 11:00-12:00.<br>
<b>Where:</b> <a href="https://lwtech.zoom.us/j/4823560655">https://lwtech.zoom.us/j/4823560655</a></span>
<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal"><span style="color:#1F497D">You probably got this already, but forwarding it to you anyway.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D">Yes, I do realize I put way too much time into this
</span><span style="font-family:Wingdings;color:#1F497D">J</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
<p class="xmsonormal">-----Original Appointment-----<br>
<b>From:</b> Bem, Greg <br>
<b>Sent:</b> Wednesday, November 7, 2018 5:04 PM<br>
<b>To:</b> Bem, Greg; Mota, Jesus; Hirning, Maryanne; Kelly, Amy; <a href="mailto:croduin@rtc.edu">
croduin@rtc.edu</a>; <a href="mailto:MaryAnn.Goodwin@ccs.spokane.edu">MaryAnn.Goodwin@ccs.spokane.edu</a>; Jennifer Dysart; Potter-Henderson, Leslie;
<a href="mailto:lynn.kanne@seattlecolleges.edu">lynn.kanne@seattlecolleges.edu</a>; Bates, Aryana; Jane Blume; Samantha Hines; Aldrich, Kathy; Guidry, Wade; Howard Fuller;
<a href="mailto:timf@bigbend.edu">timf@bigbend.edu</a>; Harbaugh, Melinda; Wozniak, Sue; Steffens, Jeff; Elena Bianco<br>
<b>Cc:</b> <a href="mailto:daniel.moore@email.edcc.edu">daniel.moore@email.edcc.edu</a>;
<a href="mailto:nlongpre@bellevuecollege.edu">nlongpre@bellevuecollege.edu</a>; <a href="mailto:aherman@olympic.edu">
aherman@olympic.edu</a>; <a href="mailto:lcaldwell@pierce.ctc.edu">lcaldwell@pierce.ctc.edu</a>; WACTC Library Directors; 'WACTCLC Primo discussions'; WACTCLC Alma Discussion; McBurney, Melissa; Jeffrey, Robin; Coe, Erica; Julie Nurse; Lynn Robinson; Stephanie
Levesen; Tammy Siebenberg; Laurente, Kathleen; Kelley, Katherine; Wall, Miriam; Fernandez, Karen; Yasuda, Naoko; Ryer Banta; Mindy Coslor; Aden, Cindy; Keys, Linda; Murata, Claire; Luce, Monica; Mackey, Kitty; Traci Taylor; Tim Trussler; Vivienne Mcclendon<br>
<b>Subject:</b> IPEDS Clarity Meeting<br>
<b>When:</b> Friday, November 30, 2018 11:00 AM-12:00 PM (UTC-08:00) Pacific Time (US & Canada).<br>
<b>Where:</b> <a href="https://lwtech.zoom.us/j/4823560655">https://lwtech.zoom.us/j/4823560655</a><o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:18.0pt;color:black"><a href="https://docs.google.com/document/d/1BqAynEwnknelzFM8w8SFJ8KHUbwcYywrxdudIqxtzcQ/edit?usp=sharing"><span style="color:black">>>> Meeting Agenda <<<</span></a></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:18.0pt;color:black"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:18.0pt;color:black">Zoom link: <a href="https://lwtech.zoom.us/j/4823560655" target="_blank">
<span style="font-family:"Helvetica",sans-serif;color:black;background:white;text-decoration:none">https://lwtech.zoom.us/j/4823560655</span></a></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt">(There’s a lot to cover on the agenda, so we’ll begin promptly at 11!)</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt">Greetings,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt">This is the most-agreeable timeslot for all those involved. If you can’t make this, I will attempt to record the session and sharing conversation afterwards via this Outlook event will be possible.
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<h2>Alma IPEDS Dashboard and Aggregated Data<o:p></o:p></h2>
<p class="xmsonormal"><span style="font-size:14.0pt">If your school uses Alma, please consider exploring/reviewing the IPEDS WACTCLC dashboard as discoverable in the image attached. Also, Wade has created a collection of aggregate data from the CTCs and it’s
available via a link on <a href="https://sites.google.com/view/wactclc/home?authuser=0">
this page</a>.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<h2>What is IPEDS?<o:p></o:p></h2>
<p class="xmsonormal"><span style="font-size:14.0pt">Don’t know what IPEDS is? Review
<a href="https://nces.ed.gov/ipeds/use-the-data">here</a>. Click “Look Up an Institution,” use final release data, enter your institution name, and go into the Academic Libraries section to explore the summaries provided. Note: for the exact information submitted,
you will want to click from Institution Profile to Reported Data and look at the Academic Libraries section there (these two “tabs” are very different!).</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<h2>Sections of IPEDS<o:p></o:p></h2>
<p class="xmsonormal"><span style="font-size:14.0pt">We will explore during our agenda the following sections (i.e. ALL sections) of IPEDS
<b>and I invite people to bring their questions and their strategies for submitting this data</b>—feel free to send to me in advance if you’d like it incorporated into/referenced at the meeting by me, especially if you’ve had to change your approach since getting
Alma or another new ILS. (Note: the following are all based on actual data you need to submit for each IPEDS!)</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:14.0pt">Section 0</span></b><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Were annual total library expenses for fiscal year XXXX less than $100k or more than or equal to $100k?</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Is the library collection entirely electronic?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:14.0pt">Section 1: Collections</span></b><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">1.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Library Collections – Physical: Books, Media, Serials</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">2.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Library Collections – Digital/Electronic: Books, Databases, Media, Serials</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">3.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Library Circulation – Physical </span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">4.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Library Circulation – Electronic</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">5.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Does your institution use ILL?</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-size:14.0pt">a.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Total interlibrary loans and documents provided to other libraries</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-size:14.0pt">b.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Total interlibrary loans and documents received</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">6.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Comment box: How do you provide context for all the data above? What explanations do you provide?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span style="font-size:14.0pt">Section 2: Expenses</span></b><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">7.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Indicate branch and independent libraries</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">8.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Salaries and wages for the library staff</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">9.</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Fringe benefits paid out of the library budget</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">10.Materials/services expenses: one-time purchases of books, serial backfiles, and other materials</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">11.Materials/services expenses: ongoing commitments to subscriptions</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">12.Materials/services expenses: all other materials/service cost</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">13.Operations and maintenance expenses: preservation services</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">14.Operations and maintenance expenses: all other operations and maintenance expenses</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt">15.Comment box: How do you provide context for all the data above? What explanations do you provide?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:14.0pt"> </span><o:p></o:p></p>
<h2>Additional Talking Points<o:p></o:p></h2>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Are we interested in a “how to” document to describe best practices for IPEDS submission in the age of Alma?</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-size:14.0pt;font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">This document could include basic and shared definitions and sample context statements for the fields above.</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-size:14.0pt;font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">This document could help align some of the data we’re submitting and also be useful for other college library consortia.</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Are we interested in a tool for sharing/communicating about IPEDS and other data collection initiatives with WACTCLC?</span><o:p></o:p></p>
<p class="xmsolistparagraph" style="text-indent:-.25in"><span style="font-size:14.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-size:14.0pt">Has talking about IPEDS and the data of our library collections/expenses raised any larger questions?</span><o:p></o:p></p>
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