[LIBRARYDIR] values for library "surplus inventory"

[Nina Pitts]

Here, Business Office reporting has changed over the years. We used to use a formula for depreciated value, but our accounting folks now want original value...or an averaged estimate thereof. We also used to provide an estimated average of cost per new acquisition, but the Business Office now makes its own calculation directly from our materials expenditures.


From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Kanne, Lynn
Sent: Tuesday, July 07, 2015 12:51 PM
To: an open discussion list for WA CTC Library Directors
Subject: Re: [LIBRARYDIR] values for library "surplus inventory"

The accounting folks want original value of items withdrawn.

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Lynn Kanne, Interim Dean for Instructional Resources
Seattle Central College Library<http://seattlecentral.edu/library> | 206-934-4072



From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Mindy Coslor
Sent: Tuesday, July 07, 2015 12:43 PM
To: an open discussion list for WA CTC Library Directors
Subject: Re: [LIBRARYDIR] values for library "surplus inventory"

Are they asking for current value or original value?

Mindy Coslor, Ph.D.
Director of Library Services
Skagit Valley College
2405 E. College Way
Mount Vernon, WA  98273
360.416.7761/mcoslor at skagit.edu<mailto:360.416.7761/mcoslor at skagit.edu>

From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Nina Pitts
Sent: Tuesday, July 07, 2015 10:42 AM
To: an open discussion list for WA CTC Library Directors
Subject: Re: [LIBRARYDIR] values for library "surplus inventory"

Peninsula's Business Office asks for this information. Like Eric, we run a Voyager report for the items withdrawn each year. We use it to calculate the average year of publication (pulled from the MARC record) for each category of item (monographs, DVDs, etc.). Then we assign a value based on the average acquisition cost for that category during that year, and multiply by the number withdrawn.

We're also asked to estimate a value for items added to the collection as gifts. Same thing - estimated value equals the average cost per (averaged) publication date, multiplied by the number of gifts.

Nina

Nina Pitts
Library Supervisor
Peninsula College Library/Media Center
1502 E. Lauridsen Blvd.
Port Angeles, WA 98362
(360) 417-6274
npitts at pencol.edu<mailto:npitts at pencol.edu>

From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Palo, Eric
Sent: Monday, July 06, 2015 3:43 PM
To: an open discussion list for WA CTC Library Directors
Subject: Re: [LIBRARYDIR] values for library "surplus inventory"

Lynn:

Our Business Office has never asked for this information.

We do a Voyager report to count the number of items withdrawn from the catalog each year for our internal statistics.  If asked for a dollar value I would guess an average value and multiply that by the number withdrawn.

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Eric Palo                                   epalo at rtc.edu<mailto:epalo at rtc.edu>
Library Director
Renton Technical College
Renton, Wa  98056               (425) 235-2331

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From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Kanne, Lynn
Sent: Monday, July 06, 2015 11:53 AM
To: LMDC open (librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>)
Subject: [LIBRARYDIR] values for library "surplus inventory"

Hello all:

Our accounting department has asked me to find out what methods are being used at other colleges to assign values to withdrawn library materials (books, DVD, etc.).

If you've been asked for this information, can you share what systems for tracking original cost or formulas you use to calculate the value? Send to me and I'll share a summary if there's interest.

Thanks.
Lynn

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Lynn Kanne, Interim Dean for Instructional Resources
Seattle Central College Library<http://seattlecentral.edu/library> | 206-934-4072


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