[DEOC] [External]Re: Issues with race/ethnicity in ctcLink conversion

Mon May 16 08:46:07 PDT 2022

Thank you, Iesha & Consuelo, for your responses -- the context helps, and I really appreciate the suggestions!

According to what my colleague shared, the conversation in RPC was that the default issue had affected all colleges. I'm relieved to hear that that might not have been the case (hopefully!), but still concerned about this being a broader issue that folks might not be aware of.

Thanks,

Margarita

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Margarita Banderas   |   Director of Equity, Diversity & Inclusion<https://www.wwcc.edu/equity/>

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From: DEOC <deoc-bounces at lists.ctc.edu> on behalf of Valencia, Iesha via DEOC <deoc at lists.ctc.edu>
Sent: Friday, May 13, 2022 2:54 PM
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Cc: Valencia, Iesha <Iesha.Valencia at cptc.edu>
Subject: Re: [DEOC] [External]Re: Issues with race/ethnicity in ctcLink conversion

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These are great suggestions, Consuelo.

I was able to check in with IT and HR and on the surface, it doesn't appear that CPTC is experiencing this (but I'm looking deeper and seeing how we can run reports to verify). They provided helpful context:

  *   In terms of permanent employees, HR was able to determine they all had race codes in the system prior to deployment. During the in-person training, a number of our employees updated their information. Every employee who attended the in-person sessions was asked to check this data and change it, if necessary.  I didn't seem to be a theme.
  *   We didn’t have students walk through their bio demo data, but we can do it when we do group registration.
  *   CtcLink has a bunch of additional ethnicity codes over what was in legacy but most of the race codes from legacy had a corresponding value.  It seems like the “defaulting to white” would only occur if the race code in legacy wasn’t found in ctcLink.

Iesha

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From: DEOC <deoc-bounces at lists.ctc.edu> on behalf of Consuelo Grier via DEOC <deoc at lists.ctc.edu>
Sent: Friday, May 13, 2022 2:14 PM
To: DEOC at lists.ctc.edu <deoc at lists.ctc.edu>
Cc: Consuelo Grier <consuelo.grier at bellevuecollege.edu>
Subject: [External]Re: [DEOC] Issues with race/ethnicity in ctcLink conversion

Hi, I had not heard of this - it did not happen during our conversion. I asked my VP IT about it and he had not heard about this issue either.

I would suggest:

  1.  asking lots of questions about how that happened including how that default was selected.

  1.  I would also suggest working with HR, IT, and IR to determine how they will support correcting and updating data - there are pretty major implications for having incorrect demographic data and that will have to get corrected.
  2.  Being transparent with the community about what happened and what the college is doing to correct it.
  3.  Offer instructions and support with updating information for the community.

This is very unfortunate!

In support,

Consuelo

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From: DEOC <deoc-bounces at lists.ctc.edu> on behalf of Margarita P Banderas via DEOC <deoc at lists.ctc.edu>
Sent: Friday, May 13, 2022 11:33 AM
To: DEOC at lists.ctc.edu <deoc at lists.ctc.edu>
Cc: Margarita P Banderas <margarita.banderas at wwcc.edu>
Subject: [DEOC] Issues with race/ethnicity in ctcLink conversion

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Hello DEO family,

WWCC just went through ctcLink conversion a couple of weeks ago, and we're now learning that during the conversion students/employees without race/ethnicity info might have been defaulted to White in PeopleSoft. I'm curious to hear if this is something that others have experienced, and what approach you took to reduce harm in this experience of individuals being othered and opportunities for support.

Thanks,

Margarita

The value of your personal time is priceless, and my working day may not be the same as your working day. Please do not feel obliged to reply to this email outside of your working hours.

Margarita Banderas   |   Director of Equity, Diversity & Inclusion<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wwcc.edu%2Fequity%2F&data=05%7C01%7Cconsuelo.grier%40bellevuecollege.edu%7C23c45659456d4a0094e308da350f2a75%7Cf94c251c1347422eb3ea8ac56befd6cb%7C0%7C0%7C637880636644170894%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LmtEpR0DJkmgLuR2SvwTCSVCKxfOXjiCYMAqpebpp%2BM%3D&reserved=0>

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