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Thank you, Iesha & Consuelo, for your responses -- the context helps, and I really appreciate the suggestions!</div>
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According to what my colleague shared, the conversation in RPC was that the default issue had affected all colleges. I'm relieved to hear that that might not have been the case (hopefully!), but still concerned about this being a broader issue that folks might
not be aware of. </div>
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<a style="font-family:Calibri,sans-serif; font-size:12pt"><span style="font-size:12pt; font-family:Garamond,Georgia,serif">Thanks,</span></a><br>
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<span style="font-size:12pt"></span><span style=""><span style="font-size:12pt; font-family:Garamond,Georgia,serif">Margarita</span></span></p>
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<i style="color:inherit; font-size:12pt; font-variant-ligatures:inherit; font-variant-caps:inherit; font-weight:inherit"><a style="font-family:Calibri,sans-serif"><span style="font-family:Garamond,Georgia,serif"><i>The value of your personal time is priceless,
and my working day may not be the same as your working day. Please do not feel obliged to reply to this email outside of your working hours.</i></span></a></i><br>
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<span style=""><b><span style="color:black; font-family:Garamond,Georgia,serif; font-size:12pt">Margarita Banderas</span></b></span><span style=""><span style="color:black; font-family:Garamond,Georgia,serif; font-size:12pt"> | Director of
<a href="https://www.wwcc.edu/equity/" title="https://www.wwcc.edu/equity/">Equity, Diversity & Inclusion</a></span></span><span style=""><span style="font-size:11.0pt; color:black"></span></span></p>
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<span style="font-size:12pt"></span><span style=""><span style="color:black; background:white; font-family:Garamond,Georgia,serif; font-size:12pt"><span style="font-family:Garamond,Georgia,serif; text-align:start; background-color:rgb(255,255,255); display:inline!important">Pronouns: she/her/ella
(</span><a href="https://www.cultureamp.com/blog/sharing-gender-pronouns-at-work/" title="https://www.cultureamp.com/blog/sharing-gender-pronouns-at-work/" style="margin:0px; font-family:Garamond,Georgia,serif; text-align:start">Why I share my pronouns</a><span style="font-family:Garamond,Georgia,serif; text-align:start; background-color:rgb(255,255,255); display:inline!important">)</span></span></span><span style=""><span style="font-size:11.0pt; color:black"></span></span></p>
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<span style="font-size:12pt"></span><span style=""></span><a href="http://wwcc.edu/"><span style=""><span style="color:rgb(5,99,193); font-family:Garamond,Georgia,serif; font-size:12pt">Walla Walla Community College</span></span><span style=""></span></a><span style=""><span style="color:black; font-family:Garamond,Georgia,serif; font-size:12pt">
| Bldg. D279</span></span></p>
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<span style="font-size:12pt"></span><span style=""><span style="color:black; font-family:Garamond,Georgia,serif; font-size:12pt">500 Tausick Way | Walla Walla, WA 99362</span></span></p>
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<span style=""><span style="color:black"><span style="background:white; font-family:Garamond,Georgia,serif; font-size:12pt">c: (509) 730-6196</span></span><span style="color:black; font-family:Garamond,Georgia,serif; font-size:12pt"> | e:
</span></span><a href="mailto:margarita.banderas@wwcc.edu"><span style=""><span style="color:rgb(5,99,193); font-family:Garamond,Georgia,serif; font-size:12pt">margarita.banderas@wwcc.edu</span></span><span style=""></span></a><span style=""><span style="color:black; font-family:Garamond,Georgia,serif; font-size:10pt">
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> DEOC <deoc-bounces@lists.ctc.edu> on behalf of Valencia, Iesha via DEOC <deoc@lists.ctc.edu><br>
<b>Sent:</b> Friday, May 13, 2022 2:54 PM<br>
<b>To:</b> DEOC@lists.ctc.edu <deoc@lists.ctc.edu><br>
<b>Cc:</b> Valencia, Iesha <Iesha.Valencia@cptc.edu><br>
<b>Subject:</b> Re: [DEOC] [External]Re: Issues with race/ethnicity in ctcLink conversion</font>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">These are great suggestions, Consuelo.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">I was able to check in with IT and HR and on the surface, it doesn't appear that CPTC is experiencing this (but I'm looking deeper and seeing how we can run reports to verify). They provided
helpful context:</span></p>
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<li class="x_elementtoproof" style="color:#201F1E; background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif">In terms of permanent employees, HR was able to determine they all had race codes in the system prior to deployment. During
the in-person training, a number of our employees updated their information. Every employee who attended the in-person sessions was asked to check this data and change it, if necessary. I didn't seem to be a theme.</span></li><li class="x_elementtoproof" style="color:#201F1E; background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif">We didn’t have students walk through their bio demo data, but we can do it when we do group registration.</span></li><li class="x_MsoNormal" style="color:#201F1E; background:white"><span style="font-size:11.5pt; font-family:"Segoe UI",sans-serif">CtcLink has a bunch of additional ethnicity codes over what was in legacy but most of the race codes from legacy had a corresponding
value. It seems like the “defaulting to white” would only occur if the race code in legacy wasn’t found in ctcLink.</span></li></ul>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">Iesha</span></p>
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<p class="x_MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> DEOC <deoc-bounces@lists.ctc.edu> on behalf of Consuelo Grier via DEOC <deoc@lists.ctc.edu><br>
<b>Sent:</b> Friday, May 13, 2022 2:14 PM<br>
<b>To:</b> DEOC@lists.ctc.edu <deoc@lists.ctc.edu><br>
<b>Cc:</b> Consuelo Grier <consuelo.grier@bellevuecollege.edu><br>
<b>Subject:</b> [External]Re: [DEOC] Issues with race/ethnicity in ctcLink conversion</span>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">Hi, I had not heard of this - it did not happen during our conversion. I asked my VP IT about it and he had not heard about this issue either. </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">I would suggest:</span></p>
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<li class="x_MsoNormal" style="color:black"><span style="font-size:12.0pt">asking lots of questions about how that happened including how that default was selected. </span></li></ol>
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<li class="x_MsoNormal" style="color:black"><span style="font-size:12.0pt">I would also suggest working with HR, IT, and IR to determine how they will support correcting and updating data - there are pretty major implications for having incorrect demographic
data and that will have to get corrected. </span></li><li class="x_MsoNormal" style="color:black"><span style="font-size:12.0pt">Being transparent with the community about what happened and what the college is doing to correct it. </span></li><li class="x_MsoNormal" style="color:black"><span style="font-size:12.0pt">Offer instructions and support with updating information for the community. </span></li></ol>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">This is very unfortunate! </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">In support, </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; color:black">Consuelo </span></p>
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<p class="x_MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> DEOC <deoc-bounces@lists.ctc.edu> on behalf of Margarita P Banderas via DEOC <deoc@lists.ctc.edu><br>
<b>Sent:</b> Friday, May 13, 2022 11:33 AM<br>
<b>To:</b> DEOC@lists.ctc.edu <deoc@lists.ctc.edu><br>
<b>Cc:</b> Margarita P Banderas <margarita.banderas@wwcc.edu><br>
<b>Subject:</b> [DEOC] Issues with race/ethnicity in ctcLink conversion</span> </p>
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unless you validate the sender and know the content is safe. If you are unsure, contact the Service Desk at x4357 (425-564-4357) or email servicedesk@bellevuecollege.edu.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">Hello DEO family,</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">WWCC just went through ctcLink conversion a couple of weeks ago, and we're now learning that during the conversion students/employees without race/ethnicity info
might have been defaulted to White in PeopleSoft. I'm curious to hear if this is something that others have experienced, and what approach you took to reduce harm in this experience of individuals being othered and opportunities for support.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">Thanks,</span><span style="font-size:12.0pt; color:black"></span></p>
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<p><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">Margarita</span><span style="font-size:12.0pt; color:black"></span></p>
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<p class="x_MsoNormal" style="background:white"><i><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">The value of your personal time is priceless, and my working day may not be the same as your working day. Please do not feel obliged
to reply to this email outside of your working hours.</span></i><span style="font-size:12.0pt; color:black"></span></p>
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<p><span style="font-size:12.0pt; color:black"> </span></p>
<p><b><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">Margarita Banderas</span></b><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black"> | Director of
<a href="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wwcc.edu%2Fequity%2F&data=05%7C01%7Cconsuelo.grier%40bellevuecollege.edu%7C23c45659456d4a0094e308da350f2a75%7Cf94c251c1347422eb3ea8ac56befd6cb%7C0%7C0%7C637880636644170894%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LmtEpR0DJkmgLuR2SvwTCSVCKxfOXjiCYMAqpebpp%2BM%3D&reserved=0" title="https://www.wwcc.edu/equity/">
Equity, Diversity & Inclusion</a></span><span style="font-size:12.0pt; color:black"></span></p>
<p><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black; background:white">Pronouns: she/her/ella (<a href="https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.cultureamp.com%2Fblog%2Fsharing-gender-pronouns-at-work%2F&data=05%7C01%7Cconsuelo.grier%40bellevuecollege.edu%7C23c45659456d4a0094e308da350f2a75%7Cf94c251c1347422eb3ea8ac56befd6cb%7C0%7C0%7C637880636644170894%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=rcmAHe8O47DBVqlf%2BMAxeQkBLRZEboZLIQm%2Bu7uKL%2FM%3D&reserved=0" title="https://www.cultureamp.com/blog/sharing-gender-pronouns-at-work/">Why
I share my pronouns</a>)</span><span style="font-size:12.0pt; color:black"></span></p>
<p><span style="font-size:12.0pt; color:black"><a href="https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwwcc.edu%2F&data=05%7C01%7Cconsuelo.grier%40bellevuecollege.edu%7C23c45659456d4a0094e308da350f2a75%7Cf94c251c1347422eb3ea8ac56befd6cb%7C0%7C0%7C637880636644170894%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=GwSKfyojUE9PvVRhsNnKFNizAEpBl33b2EAY6g6kiPQ%3D&reserved=0"><span style="font-family:"Garamond",serif; color:#0563C1">Walla
Walla Community College</span></a></span><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black"> | Bldg. D279</span><span style="font-size:12.0pt; color:black"></span></p>
<p><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black">500 Tausick Way | Walla Walla, WA 99362</span><span style="font-size:12.0pt; color:black"></span></p>
<p><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black; background:white">c: (509) 730-6196</span><span style="font-size:12.0pt; font-family:"Garamond",serif; color:black"> | e:
</span><span style="font-size:12.0pt; color:black"><a href="mailto:margarita.banderas@wwcc.edu"><span style="font-family:"Garamond",serif; color:#0563C1">margarita.banderas@wwcc.edu</span></a></span><span style="font-size:10.0pt; font-family:"Garamond",serif; color:black">
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