[ctcLinkfinaidsupport] Getting the ball rolling with Item Type Security

Brandon Reed breed at sbctc.edu
Fri Feb 17 17:04:38 PST 2023

Hi Dave and all –

Item types are indeed razor sharp and prickley…which is exactly why are looking to shield folks from their danger!

I’m glad you asked about testing, we can say that when testing commences, the ctcLink pages to take into consideration are the ones listed below - staff that normally navigate to these pages will do so and select the magnifying glass on the item type field (if item types may be selected, then they have access):

  *   Navigator > Financial Aid > Awards > Award Processing > Assign Awards to a Student

  *   Navigator > Student Financials > Charges and Payments > Post Student Transaction
  *   Navigator > Student Financials > Charges and Payments > Group Processing > Create Group Data Entries
  *   Navigator > Student Financials > Payment Plans > Third Party Contract > Create
  *   Navigator > Student Financials > Payment Plans > Payment Plan > Create
  *   Navigator > Set Up SACR > Product Related > Student Financials > Course and Class Fees > Class Fees
  *   Navigator > Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course Fees
  *   Navigator > Set Up SACR > Product Related > Student Financials > Tuition and Fees > Term Fees
  *   Navigator > Set Up SACR > Product Related > Student Financials > Course and Class Fees > Course List Fees

  *   Navigator > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes
  *   Navigator > Curriculum Management > Course Catalog > Course Catalog

We invite you to process through each of the above pages…remember, we are only testing for access to the item types!

Only one page in financial aid that will need to be tested.  For the Student Financials and Curriculum Management related pages, the item type security we titled as “standard” on the slide deck will be appropriate.

Rest assured - we will build out even more documentation and send it out next week…we look forward to our next warm and fuzzy item type security gathering!
-State Board SF Team

From: Dave Ortega <dave.ortega at bellevuecollege.edu>
Sent: Friday, February 17, 2023 9:20 AM
To: ctcLink Student Financials Users <ctclinksme_stufin at lists.ctc.edu>; bar at lists.ctc.edu; ctcLink Security Tech <ctclinksecuritytech at sbctc.edu>; ctclinkfinaidsupport at lists.ctc.edu; PeopleSoft Campus Solutions Users via ctcLinkCSSupport <ctclinkcssupport at lists.ctc.edu>; ctclink_businessanalysts at lists.ctc.edu
Cc: Brandon Reed <breed at sbctc.edu>; ctcLink Customer Support Services <ctclinkcustomersupport at sbctc.edu>
Subject: RE: Getting the ball rolling with Item Type Security

Hello Brandon, Charles, and team,
Will SB provide something like a UAT guideline, or checklist for testing this in PCD?
I think more people will have ‘warm fuzzies’ with a more structured guide of ‘what item types should be tested’ instead of ‘cold pricklies’ because folks don’t know exactly what to test 😊


David Ortega | Business Analyst

[cid:image001.png at 01D942E6.C8BC1160]

IT Change Management Office (CMO)
3000 Landerholm Circle SE, Room B200
Bellevue, WA 98007
[Bellevue College logo]

From: ctcLinkSME_StuFin <ctclinksme_stufin-bounces at lists.ctc.edu<mailto:ctclinksme_stufin-bounces at lists.ctc.edu>> On Behalf Of Brandon Reed via ctcLinkSME_StuFin
Sent: Thursday, February 9, 2023 3:42 PM
To: ctclinksme_stufin at lists.ctc.edu<mailto:ctclinksme_stufin at lists.ctc.edu>; bar at lists.ctc.edu<mailto:bar at lists.ctc.edu>; ctcLink Security Tech <ctclinksecuritytech at sbctc.edu<mailto:ctclinksecuritytech at sbctc.edu>>; ctclinkfinaidsupport at lists.ctc.edu<mailto:ctclinkfinaidsupport at lists.ctc.edu>; PeopleSoft Campus Solutions Users via ctcLinkCSSupport <ctclinkcssupport at lists.ctc.edu<mailto:ctclinkcssupport at lists.ctc.edu>>; ctclink_businessanalysts at lists.ctc.edu<mailto:ctclink_businessanalysts at lists.ctc.edu>
Cc: Brandon Reed <breed at sbctc.edu<mailto:breed at sbctc.edu>>; ctcLink Customer Support Services <ctclinkcustomersupport at sbctc.edu<mailto:ctclinkcustomersupport at sbctc.edu>>
Subject: [ctcLinkSME_StuFin] Getting the ball rolling with Item Type Security

CAUTION: This email originated from outside Bellevue College. Do not click links or open attachments unless you validate the sender and know the content is safe. If you are unsure, contact the Service Desk at x4357 (425-564-4357) or email servicedesk at bellevuecollege.edu<mailto:servicedesk at bellevuecollege.edu>.

We are excited to embark on the task of informing & implementing item type security with you all!

Please find the attached slide deck and video link<https://sbctc.instructure.com/courses/2056628/pages/item-type-security-updates-12-slash-14-slash-2022?module_item_id=69908374> in which the benefits, function, and rollout of Item Type Security are contained.  To access the video link, you must have Canvas Work Session access<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sbctc.edu%2Fcolleges-staff%2Fit-support%2Fctclink%2Fctclink-training-registration&data=05%7C01%7Cdave.ortega%40bellevuecollege.edu%7C1535d6e64ae14f21ee7e08db0af7b88f%7Cf94c251c1347422eb3ea8ac56befd6cb%7C0%7C0%7C638115831362115775%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=PeghpOvmWmqg%2BB865t3ej2GR7X%2Btfx1Zn%2F%2Bw78tfaFA%3D&reserved=0>.

Item Type Security is Enhancement Request #159<https://ctclinkreferencecenter.ctclink.us/m/112604/l/1589391-enhancement-request-status> for the Campus Solutions Pillar.  This enhancement will impact any staff member who has page access that accepts item type as an input value…which we know is a significant number.  Please forward, discuss, and prepare for this upcoming enhancement.

We have an hour reserved next week to answer questions that may arise from the video, the slide deck, and your internal discussions on the matter.  Please find the link to the Item Type Security questions session<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sbctc.edu%2Fcalendar%3FtrumbaEmbed%3Dfilterview%253DSFTraining&data=05%7C01%7Cdave.ortega%40bellevuecollege.edu%7C1535d6e64ae14f21ee7e08db0af7b88f%7Cf94c251c1347422eb3ea8ac56befd6cb%7C0%7C0%7C638115831362115775%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=bgqFWRFaJhq41W%2Fh7fTVkddpIz0hWofGucxap40YUwA%3D&reserved=0> that will take place 2/16 @ 2pm.

Within the attached slide deck is our estimate (slide 26) for the time we’re hoping this enhancement to take for implementation…please note, that a start date is nowhere to be found, however, depending on what the majority says - we are hoping for middle of March for a PRD deployment (& maybe even a date with Working Group for a vote on 3/1 or 3/15.)

We look forward to answering all your questions next week!

[Title: SBCTC logo - Description: Compass]Brandon Reed
Associate Dir. Campus Solutions - Student Financials
Washington State Board for Community and Technical Colleges
breed at sbctc.edu<mailto:breed at sbctc.edu>

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