[ctcLinkfinaidsupport] FA Weeklyish Bulletin

[Kelly Forsberg]

Knowing is Half the Battle!

F Super Helpful Reminders and Tips!

o   File Paths:  Are you having more headaches than you would like over your inbound and outbound file paths?  Double-check and triple-check your file path and your file naming convention 🤔!!

§  Remember that a file going OUTBOUND to COD should follow the format in the specific business processing guides.  For example, Pell outbound out should look like CRAA23IN.001 (increase the extension number by 1 each time you outbound) and is in upper case format

§  A response file from COD coming INBOUND to ctclink should follow the format in the specific business processing guides.  For example, Pell inbound files in should be craa23op.001 (or any other range of numbers) or craa23op.dat file and is in lower case format

§  Be sure not to overwrite files you have already outbounded or inbounded

·       For example, rename your .dat files with a unique identifier so you are not duplicating/overwriting your files.  Sometimes the same file naming convention can appear in your SAIG mailbox (EdConnect).  You don’t want to overwrite a .dat file you already brought into ctcLink, so a suggested practice is to change your .dat file with a distinguishing alpha or numeric value to keep the file name unique.

§  When in doubt, follow the business processing guides/QRGs as you are progressing through the steps


F Query Corner!

o   COD FILES! Are you unsure whether or not you loaded a response file?

§  Run the QCS_FA_MISSING_COD_RESPONSE_DATA to see if any inbound COD response files were missed and not loaded into ctcLink

o   VETERANS PROCESSING! Are you tracking class changes for your Veteran students in ctcLink?

§  Any drops that occur throughout the term need to be reported within 30 days to the VA. This can be checked using the query: QCS_SR_VETERAN_ENRLMNT_CHANGES (the query is also useful when processing the 10th day audit)

§  Grades are to be reported to VA 30 days after they are officially released to the student. For every student in the SVB student group run QCS_SR_STUDENT_GROUP_GRADES


F Training Team News  –  Now that all of the colleges are in the ctcLink system, the Training Team is offering Just-in-Time Trainings, trainings at the time you need them!

o   Check the SBCTC Calendar<https://www.sbctc.edu/calendar.aspx?trumbaEmbed=filterview%3DFINAidTraining> to see what Trainings and Work Sessions are coming up!

o   Have an idea for a needed training?  Please contact Kelly Forsberg, ctcLink Functional Trainer (Financial Aid) at kforsberg at sbctc.edu<mailto:kforsberg at sbctc.edu> or file a Training Ticket.  Currently, Training has identified the need for:

·       Processing and Tracking Veterans ED Benefits in ctcLink

·       Processing Work-Study in ctcLink

o   Training content build is in progress – stay tuned for future announcements for these areas and keep an eye out on this list serv and the SBCTC Calendar


F Security Team Updates – Have you noticed that some QRGs in the ctcLink Reference Center have the security roles listed to be able to perform the function, and some do not?  Our Security Team is going through our QRGs and adding the security roles to them so you and your LSAs can add them to your ctcLink User profile if you need them.  Keep an eye out on the Financial Aid QRGs in the coming weeks; security roles will be added to the QRGs!

What’s Coming Down the Pike?:

-          Work Sessions (FA Support):

o   COD Credential Cross Reference – 8/25/22  1:00 PM – 3:00 PM

-          Just In Time Trainings (FA Training):

o   Awarding Refresher – 8/23/22  9:00 AM – 11:00 AM

o   Follow Up Q & A for Awarding Refresher  – 8/25  9:00 AM – 10:00 AM

-          Calendar invites with web ex info are forthcoming to the ctclinkfinaidsupport list serv


Environment Updates:

-          PCD Refreshes normally take place on the first Monday of every month.  They also correspond with image updates.   The next PCD refresh will take place on Monday, September 5


Just For Fun! 😂 Did you know these things have names?

-          The space between your eyebrows is called a glabella

-          The way it smells after rain is called petrichor

-          The plastic or metallic coating at the end of your shoelaces is called an aglet

-          The rumbling of your stomach is called a wamble

-          The cry of a newborn baby is called vagitus

-          The sheen or light that you see when you close your eyes and press your hands on them is called phosphenes

-          The day after tomorrow is called overmorrow

-          When you combine an exclamation  mark with a question mark, like this ?!, it is referred to as an interrobang

TGIF for all you summer-schedule folks out there, and/or Happy Friday Eve!

[Compass]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
o: 360-704-1066
kforsberg at sbctc.edu<mailto:kforsberg at sbctc.edu>




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