[BFET] FW: BFET Quarterly Report Template - Due NLT January 10, 2017

[Mat Carlisle]

Good afternoon.
I wanted to shoot out a friendly reminder that tomorrow is the due date for submitting your BFET Quarterly Report for October-December 2017. If you have any questions, please let me know.

I will be out of the office on college monitoring visits after 11am tomorrow through Thursday.
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu

From: Mat Carlisle
Sent: Wednesday, December 21, 2016 10:20 AM
To: 'bfet at lists.ctc.edu'
Subject: FW: BFET Quarterly Report Template - Due NLT January 10, 2017

Good morning.
Please remember to submit your BFET quarterly report to me no later than Tuesday, January 10, 2017.

I am resending some clarification provided back in November about the report form:

  1.  Will the "Total Clients in Component" column be duplicated or unduplicated?
This column, Column B, of the report will be a duplicated count. The "Total Clients Exit" column, Column C, will be an unduplicated count.


  1.  Is the CS code, Completed Satisfactorily, an appropriate closure code for a student who will be taking a one quarter break from classes and then resuming their academic program?
No, for the purpose of the Quarterly Report, this student should be coded as IC, Incomplete. The IC component identifies a student who did not complete an approved activity by the scheduled end date. The CS component identifies a student who successfully completed a certificate or degree, but has not yet received employment.

Let me know if further clarification is needed. Thank you for the great work you do!
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>

From: Mat Carlisle
Sent: Wednesday, November 02, 2016 10:48 AM
To: 'bfet at lists.ctc.edu'
Subject: BFET Quarterly Report Template

Good morning.
I have attached the template that will be used for the BFET Quarterly Report.  There is the possibility that DSHS will provide another training on the template, but that has not yet been decided nor a date and time set.

The component outcomes that are being requested to be tracked are as follows:

  *   Total number of clients in specific components
  *   Total number of clients exiting specific components
  *   Number of incomplete exits
  *   Number of loss of contact exits
  *   Number of successful completions without employment
  *   Number of successful completions with employment

The total number of clients in a specific component, Column B, can be obtained in eJAS.  However, the rest will have to be manually tracked, at this time.  Column C is an aggregate of Columns D-G.  Columns D-G match the BFET component closure codes:

*         Column D:  IC = Incomplete means the participant did not complete the activity by the scheduled end date.

*         Column E:  LC = Loss of Contact means you lost contact with the client for at least 60 days.

*         Column F:  CS = Completed Satisfactorily means the participant completed the activity successfully, but did not receive employment.

*         Column G:  EE = Entered Employment means the participant exited the activity due to employment. Leave this column blank, unless you close a component with this closure code.
You must close components if the participant has not engaged in the BFET activity or contacted you for 60 days.

It is anticipated that manually tracking this data will be temporary, as a request has been submitted to have these numbers tracked within eJAS.

The report for October-December 2016 must be submitted to the SBCTC no later than January 10, 2017. Generally, the report will be due to the SBCTC no later than 10th of the month following the end of the fiscal quarter, to allow the SBCTC to meet the DSHS deadline. It must be submitted to me via email.

Thank you.
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>

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