[Wsssc] In case you want to know what ChatGPT has to say about an AI policy

[Hayden, Ruby]

Question: write a college policy for AI use

ChatGPT
[College Name] AI Use Policy
Policy Statement:
[College Name] recognizes the growing importance of Artificial Intelligence (AI) in various academic, administrative, and research activities. This policy is established to ensure responsible and ethical use of AI technologies on campus and to provide guidelines for the deployment and management of AI systems.
1.      Purpose and Scope:
1.1. This policy governs the use of AI technologies by [College Name] students, faculty, staff, and third-party partners.
1.2. The primary purpose of this policy is to:
a. Promote responsible and ethical use of AI technologies. b. Ensure compliance with all relevant laws and regulations. c. Protect the privacy and security of individuals. d. Encourage the responsible and transparent development and deployment of AI systems. e. Support the integration of AI into teaching, research, and administrative functions.
2.      Responsible AI Use:
2.1. AI technologies must be used in a manner that respects human rights, ethics, and fairness. Discrimination and bias in AI applications are strictly prohibited.
2.2. Individuals and departments using AI are responsible for understanding and mitigating any potential bias or discrimination in the AI systems they employ.
2.3. AI systems used for grading, admission, hiring, or any other decisions affecting individuals must be transparent, explainable, and provide avenues for appeal.
3.      Data Privacy and Security:
3.1. AI users must protect the privacy and security of data. Data used in AI applications must comply with all relevant data protection laws and institutional policies.
3.2. All data collected, used, or processed by AI systems should be stored securely and retained only as long as necessary.
3.3. Data anonymization and encryption should be applied to sensitive information.
4.      Transparency and Accountability:
4.1. All AI systems used in academic, research, and administrative settings must be transparent and explainable. Users must be able to understand the decision-making process of AI systems.
4.2. Those responsible for AI projects must document and share information about the system's development, testing, and potential risks.
4.3. Any errors or biases in AI systems must be promptly identified, disclosed, and corrected.
5.      Data Ownership and Access:
5.1. The ownership and access rights to data used in AI projects must be clearly defined and agreed upon by all relevant parties.
5.2. Users should not use or access data for AI projects without proper authorization.
6.      Training and Ethical Considerations:
6.1. Faculty, staff, and students involved in AI-related projects should be provided with training on responsible AI use, ethics, and potential biases.
6.2. AI projects involving human subjects should follow appropriate ethical review processes and obtain informed consent when necessary.
7.      Compliance and Reporting:
7.1. All members of the [College Name] community must comply with this policy.
7.2. Non-compliance with this policy may result in disciplinary action, including but not limited to, the suspension of AI project activities.
7.3. Any concerns or incidents related to AI use, data privacy, or ethics should be reported to the appropriate authority.
8.      Review and Revision:
8.1. This AI Use Policy will be reviewed periodically and updated as needed to reflect changes in AI technology, regulations, and ethical considerations.
[College Name] is committed to the responsible and ethical use of AI technologies in support of its educational and research mission. This policy aims to provide a framework for AI usage that aligns with our core values and legal obligations.



Ruby.


Please note: My working hours may not match your working hours. Please prioritize work/life balance and only reply to this email during your working hours.


Ruby Hayden, Ph.D.
Vice President of Student Services
My pronouns: she/her

Lake Washington Institute of Technology
Student Services  |  West 213C
11605 132nd Avenue NE  |  Kirkland, WA 98034
T: (425) 739-8208  |  ruby.hayden at lwtech.edu<mailto:ruby.hayden at lwtech.edu>
www.LWTech.edu<http://www.lwtech.edu/>  |  facebook.com/theLWTech

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