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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Question: write a college policy for AI use<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:#19C37D"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:black">ChatGPT</span><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:15.0pt;border:none;padding:0in"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">[College Name] AI Use Policy<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Policy Statement:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">[College Name] recognizes the growing importance of Artificial Intelligence (AI) in various academic, administrative, and research activities. This policy is established to ensure responsible
and ethical use of AI technologies on campus and to provide guidelines for the deployment and management of AI systems.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Purpose and Scope:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">1.1. This policy governs the use of AI technologies by [College Name] students, faculty, staff, and third-party partners.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">1.2. The primary purpose of this policy is to:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">a. Promote responsible and ethical use of AI technologies. b. Ensure compliance with all relevant laws and regulations. c. Protect the privacy and security of individuals. d. Encourage the responsible
and transparent development and deployment of AI systems. e. Support the integration of AI into teaching, research, and administrative functions.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Responsible AI Use:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">2.1. AI technologies must be used in a manner that respects human rights, ethics, and fairness. Discrimination and bias in AI applications are strictly prohibited.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">2.2. Individuals and departments using AI are responsible for understanding and mitigating any potential bias or discrimination in the AI systems they employ.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">2.3. AI systems used for grading, admission, hiring, or any other decisions affecting individuals must be transparent, explainable, and provide avenues for appeal.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Data Privacy and Security:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">3.1. AI users must protect the privacy and security of data. Data used in AI applications must comply with all relevant data protection laws and institutional policies.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">3.2. All data collected, used, or processed by AI systems should be stored securely and retained only as long as necessary.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">3.3. Data anonymization and encryption should be applied to sensitive information.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Transparency and Accountability:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">4.1. All AI systems used in academic, research, and administrative settings must be transparent and explainable. Users must be able to understand the decision-making process of AI systems.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">4.2. Those responsible for AI projects must document and share information about the system's development, testing, and potential risks.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">4.3. Any errors or biases in AI systems must be promptly identified, disclosed, and corrected.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Data Ownership and Access:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">5.1. The ownership and access rights to data used in AI projects must be clearly defined and agreed upon by all relevant parties.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">5.2. Users should not use or access data for AI projects without proper authorization.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Training and Ethical Considerations:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">6.1. Faculty, staff, and students involved in AI-related projects should be provided with training on responsible AI use, ethics, and potential biases.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">6.2. AI projects involving human subjects should follow appropriate ethical review processes and obtain informed consent when necessary.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Compliance and Reporting:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">7.1. All members of the [College Name] community must comply with this policy.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">7.2. Non-compliance with this policy may result in disciplinary action, including but not limited to, the suspension of AI project activities.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">7.3. Any concerns or incidents related to AI use, data privacy, or ethics should be reported to the appropriate authority.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">Review and Revision:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">8.1. This AI Use Policy will be reviewed periodically and updated as needed to reflect changes in AI technology, regulations, and ethical considerations.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:15.0pt;border:none;padding:0in"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif">[College Name] is committed to the responsible and ethical use of AI technologies in support of its educational and research
mission. This policy aims to provide a framework for AI usage that aligns with our core values and legal obligations.<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Ruby.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:#44546A"> </span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:#44546A">Please note: My working hours may not match your working hours. Please prioritize work/life balance and only reply to this email during your working hours.
</span></i><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:navy"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#002060">Ruby Hayden, Ph.D.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#002060">Vice President of Student Services</span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:#002060">My pronouns: she/her</span></i><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:#002060"><br>
Lake Washington Institute of Technology<br>
<i>Student Services | West 213C</i><br>
11605 132nd Avenue NE | Kirkland, WA 98034<br>
<i>T: (425) 739-8208 | </i></span><a href="mailto:ruby.hayden@lwtech.edu"><span style="color:#0563C1">ruby.hayden@lwtech.edu</span></a><span style="color:#002060"><br>
</span><a href="http://www.lwtech.edu/"><span style="color:#0563C1">www.LWTech.edu</span></a><span style="color:#002060"> |
</span><a href="facebook.com/theLWTech"><span style="color:#0563C1">facebook.com/theLWTech</span></a><o:p></o:p></p>
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