[Wactclc-alma] Patron Downloads

[Tammy Siebenberg]

Wade,

That sounds backwards from what you told me and what I have experienced.  If the employee records are loaded after student records, any student who is an employee will have their employee record show in Alma, unless the student employee is coded by HR as S and S is not included in LG301R.

I was having the same problem with student employees coded by HR as Hourly (H).  Their student records would loaded and then be overwritten when their employee records would load.  Wade changed our order so employee records load first and then student records.  That change has prevented student workers from getting employee checkout periods and other employee privileges and enabled them to check out student-only materials.

Tammy

Tammy R. Siebenberg, MLIS
Director - Library & Media Services
Yakima Valley College
Yakima, WA  98902
509.574.4984
tsiebenberg at yvcc.edu<mailto:tsiebenberg at yvcc.edu>
www.yvcc.edu<https://www.yvcc.edu/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Guidry, Wade
Sent: Monday, January 8, 2018 11:52 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Patron Downloads

Stephanine,

I can tell you that your employee records are already scheduled to load into Alma after student records each night.

That scheduling is done in Alma.

So, if you have students showing up as employees in Alma, it's for some other reason.

Perhaps you have student workers who aren't registered yet for the current quarter, so they aren't being exported and then loaded as students?

You can also ask your HR staff, or whoever schedules the employee loads, to make sure that the 'S' employee types (student employees) aren't being extracted by the LG301R job group, which is the job that extracts employees.




[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu/>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299


WACTCLC Alma Instance: Alma NA02<http://status.exlibrisgroup.com/>
WACTCLC Primo Instance: Primo NA08<http://status.exlibrisgroup.com/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Stephanie Levesen
Sent: Monday, January 8, 2018 11:19 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Patron Downloads

Hi,

I'm having a hard time finding information from the support emails or in basecamp about when we were explained that it's best to do the patron download with employees first, then students, that way any students who work for the college are picked up with the student designation.

Does anyone remember hearing/seeing/reading that in all the correspondence we've had?  I'm looking for information on it because we're finding this quarter that some students, who are also employees, are showing up with the user group "employee" in Alma, rather than student.  I'm trying to send the information to the IT department so we can figure out why some students are showing up as employees rather than students.  I can't seem to find the information in the emails that have been sent around but I know that I remember hearing something about that during the implementation process or shortly after cutover that the order of the patron download was important for the correct way students/employees should show up in the system.

Thanks,
Stephanie

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659


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