[Wactclc-alma] Patron Downloads

[Stephanie Levesen]

Thanks Wade.  I knew I wasn't crazy about remembering something like this! :)

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659

From: Guidry, Wade [mailto:WadeG at bigbend.edu]
Sent: Monday, January 8, 2018 1:34 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Cc: Stephanie Levesen <Stephanie.Levesen at skagit.edu>; tsiebenberg at yvcc.edu
Subject: RE: Patron Downloads

Stephanie,

You're absolutely right :) (And Tammy is as well) !

The student load should occur after the employee load. (My bad, a case of the Monday's on my part, I guess).

I'll go ahead and reverse that scheduling in your environment, and the issue should be resolved tomorrow.

Be aware, the only downside of loading employees first is that, if you have employees also registered as students, they may end up in Alma as students, rather than employees.






[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu/>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299


WACTCLC Alma Instance: Alma NA02<http://status.exlibrisgroup.com/>
WACTCLC Primo Instance: Primo NA08<http://status.exlibrisgroup.com/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Stephanie Levesen
Sent: Monday, January 8, 2018 12:03 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Patron Downloads

Hi Wade,

Thanks for the information.  I thought we were supposed to load employees then students, not students first employees second.  I thought this was to prevent students showing up as employees.  In Millennium, we used to do employees after students, but I thought we were told to flip it so students didn't get the employee designation.  We'd just have to change any employee that might be taking classes.

Thanks, I'll ask IT who schedules/handles the loads.
Stephanie

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Guidry, Wade
Sent: Monday, January 8, 2018 11:52 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Patron Downloads

Stephanine,

I can tell you that your employee records are already scheduled to load into Alma after student records each night.

That scheduling is done in Alma.

So, if you have students showing up as employees in Alma, it's for some other reason.

Perhaps you have student workers who aren't registered yet for the current quarter, so they aren't being exported and then loaded as students?

You can also ask your HR staff, or whoever schedules the employee loads, to make sure that the 'S' employee types (student employees) aren't being extracted by the LG301R job group, which is the job that extracts employees.




[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu/>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299


WACTCLC Alma Instance: Alma NA02<http://status.exlibrisgroup.com/>
WACTCLC Primo Instance: Primo NA08<http://status.exlibrisgroup.com/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Stephanie Levesen
Sent: Monday, January 8, 2018 11:19 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Patron Downloads

Hi,

I'm having a hard time finding information from the support emails or in basecamp about when we were explained that it's best to do the patron download with employees first, then students, that way any students who work for the college are picked up with the student designation.

Does anyone remember hearing/seeing/reading that in all the correspondence we've had?  I'm looking for information on it because we're finding this quarter that some students, who are also employees, are showing up with the user group "employee" in Alma, rather than student.  I'm trying to send the information to the IT department so we can figure out why some students are showing up as employees rather than students.  I can't seem to find the information in the emails that have been sent around but I know that I remember hearing something about that during the implementation process or shortly after cutover that the order of the patron download was important for the correct way students/employees should show up in the system.

Thanks,
Stephanie

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659


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