[Wactclc-alma] Alma invoicing and use/sales tax

[Guidry, Wade]

Kirsti,

Here's a response from Justine on these questions.

Note particularly her response to handling taxes that aren't included on the invoice.

Hi Wade,
We could cover this in a weekly call, if the sites would like.

I would recommend this fairly comprehensive training session (~36 minutes long) on invoicing and tax: https://knowledge.exlibrisgroup.com/Alma/Training/Extended_Training/Managing_Funds_and_Payments/MF-03__Invoicing_and_Tax

The handout is here: https://knowledge.exlibrisgroup.com/@api/deki/files/25207/Invoicing_and_Tax.pptx

For the situation when you are liable for taxes but taxes aren't included on the invoice, I think you want to use a governmental vendor - does this cover what you're talking about? https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/Alma_Online_Help_(English)/Acquisitions/090Acquisitions_Infrastructure/010Managing_Vendors#Adding_a_Vendor_and_Vendor_Account

*         Governmental - If a governmental vendor is associated with the institution, and the vendor is defined as liable for VAT (liable for use tax), and an invoice is set to report (use) tax, then, when the invoice is created, Alma automatically generates a separate invoice for the use tax.

*         A governmental vendor's invoices handle only use tax on invoices, ensuring that tax payments are handled separately from the regular invoice charges and go directly to the government.

*         A governmental vendor cannot be selected when configuring a vendor for the PO line or invoice; it is used only for handling use tax invoices.



[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Guidry, Wade
Sent: Monday, June 26, 2017 4:44 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Alma invoicing and use/sales tax

Kirsti,

This session may be a good place to start, just for a review of invoices and taxes:

https://knowledge.exlibrisgroup.com/Alma/Training/Extended_Training/Managing_Funds_and_Payments/MF-03__Invoicing_and_Tax

and also:

https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Essentials/D_Acquisitions/04_Invoicing_Workflows



For the scenario where your vendor doesn't charge sales tax, will you pay the tax to the vendor anyway? Or do you pay directly to the state somehow?

If you're not paying the vendor the tax directly, you would probably want to de-select "expended from fund" during invoicing. That way, the taxes could be charged to some separate, dedicated fund, used just for those scenarios. The trick would be making sure your accounting dept knew *not* to pay that part of the invoice.

Also, since your Cohort is still in implementation, you could ask this question in Basecamp, and I'll also ask Marci if we can cover it in an upcoming C3 weekly call.


[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Monday, June 26, 2017 2:19 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Alma invoicing and use/sales tax

Hi folks,

Cohort 3 is going live soon.  At Seattle Colleges, we're trying to puzzle out how to deal with use/sales tax during the Alma invoicing process.  Do any of you have cheat sheets or notes you'd be willing to share that show what you're doing?  Also, what are you doing in situations where the vendor doesn't charge use/sales tax but you need to record the tax in Alma because your accounting dept. will collect the tax from your budget?


It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20170627/521b425d/attachment-0002.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 12948 bytes
Desc: image001.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20170627/521b425d/attachment-0004.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 12948 bytes
Desc: image002.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20170627/521b425d/attachment-0005.png>