[Wactclc-alma] Alma invoicing and use/sales tax

[Guidry, Wade]

Kirsti,

This session may be a good place to start, just for a review of invoices and taxes:

https://knowledge.exlibrisgroup.com/Alma/Training/Extended_Training/Managing_Funds_and_Payments/MF-03__Invoicing_and_Tax

and also:

https://knowledge.exlibrisgroup.com/Alma/Training/Alma_Essentials/D_Acquisitions/04_Invoicing_Workflows



For the scenario where your vendor doesn't charge sales tax, will you pay the tax to the vendor anyway? Or do you pay directly to the state somehow?

If you're not paying the vendor the tax directly, you would probably want to de-select "expended from fund" during invoicing. That way, the taxes could be charged to some separate, dedicated fund, used just for those scenarios. The trick would be making sure your accounting dept knew *not* to pay that part of the invoice.

Also, since your Cohort is still in implementation, you could ask this question in Basecamp, and I'll also ask Marci if we can cover it in an upcoming C3 weekly call.


[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu>

Big Bend Community College * 7662 Chanute Street NE * Moses Lake, WA 98837-3299



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Monday, June 26, 2017 2:19 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] Alma invoicing and use/sales tax

Hi folks,

Cohort 3 is going live soon.  At Seattle Colleges, we're trying to puzzle out how to deal with use/sales tax during the Alma invoicing process.  Do any of you have cheat sheets or notes you'd be willing to share that show what you're doing?  Also, what are you doing in situations where the vendor doesn't charge use/sales tax but you need to record the tax in Alma because your accounting dept. will collect the tax from your budget?


It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>


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