[LIBRARYDIR] Strategic Planning / Strategic Plans

Thu Jun 15 14:48:54 PDT 2023

Greg asked if I could export the plan as an example. Attached is a pdf of the 2022-23 plan. The one for the upcoming has more direct budget asks in it (like expanding hours for front desk support and making sure funding is provided to the library to support new instructional programming), but that one’s still a little bit of a work in progress. The AAP mention CETL, which is the Center for Equity, Teaching, and Learning, and which is housed in the library, along with the Learning Center and E-Learning.

A couple of comments about this process:

  *   There’s some tension between using it as a budget-request tool and using it as a real program assessment and strategic planning tool. Right now, it tends to be more an ask list for immediate needs than a vehicle for long-term strategic planning.
  *   Our cycle is off. We do these AAPs on an academic year cycle, meaning we do final assessments of the plan in spring and then write the new one for fall. However, our budget planning cycle is on the calendar year. For that, we should be doing the final assessments of the plan in December, so that we can generate the new plan with new resource requests in January, so that Cabinet can review those requests when they do their budget planning in February. I’m hoping we’re going to fix that disconnect in the coming year.

Anyway, hope this is helpful. Not meant to be the ideal model, just what we currently do.

Thanks!
Bruce

Bruce J. Hattendorf, PhD (he/him/his)
Dean, Center for Equity, Teaching and Learning (CETL)
Peninsula College
(360) 417-6238
bhattendorf at pencol.edu

From: Dawn Marie Lowe-Wincentsen <dawn.lowe.win at gmail.com>
Sent: Thursday, June 15, 2023 1:58 PM
To: WACTC Library Directors <librarydir at lists.ctc.edu>
Cc: Bruce Hattendorf <BHattendorf at pencol.edu>
Subject: Re: [LIBRARYDIR] Strategic Planning / Strategic Plans

Currently at Shoreline we are doing a process much like Bruce describes for annual area reviews. The rubric looks at the department goals and needs compared to the president's goals. It would tie to the strategic plan, but the college is also going through a strategic planning process. Next year the area reviews will tie to the goals from the strategic plan. Within my division we have been working through this process at every division meeting, tying ideas back to college wide goals, tagging each other in reports so specific people are responsible for various sections. lot's of data mining. (As this is in process, I don't want to widely share the document itself.)

In a prior organization I led the library in a multi year process of strategic planning. The document and goals we came up with is still on their website (attached). We listed current activities in line with the college goals and strategic plan, then we added new ideas, and finally used dot stickers to vote on them. The highest voted items, I had people champion them and make a plan. There was a lot of buy in and collaboration in the process. I am also trying some of these activities at Shoreline.

Dawn Lowe-Wincentsen, MLIS
Executive Director of Learning Resources
Dlowe-wincentsen at shoreline.edu<mailto:Dlowe-wincentsen at shoreline.edu>
Shoreline Community College
www.shoreline.edu<http://www.shoreline.edu/>  |  206.546.4101

Pronouns: she, her, hers

On Thu, Jun 15, 2023 at 12:33 PM Bruce Hattendorf via LIBRARYDIR <librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>> wrote:
All areas of our college, including the library, do an Annual Administrative Plan (AAP). The form is built into an Access database. I’m not sure that the AAP amounts to a full strategic plan, but it asks each admin unit to set annual SMART Objectives (Specific, Measurable, Achievable, Relevant, Timebound) that are aligned to College-wide strategic objectives and core themes. The form also asks for a continuous improvement plan for each objective and has a field for linking the objective to a budget request (along with a budget request justification). We’re supposed to go into the Access database quarterly and assess each objective as “on track, delayed, at risk, deferred, complete, or withdrawn.” The database allows the college to pull reports on how AAP objectives support each college-wide strategic goal.

At annual budget planning time, Cabinet reviews budget requests from the AAPs and prioritizes them according to alignment with college strategic priorities and budget availability.

The system still has some bugs, but it allowed us this past year to get a few library priorities on the college’s budget radar and to clearly show how our priorities for the year align to college priorities.

All members of the library staff have input on the AAP objectives.

Bruce J. Hattendorf, PhD (he/him/his)
Dean, Center for Equity, Teaching and Learning (CETL)
Peninsula College
(360) 417-6238
bhattendorf at pencol.edu<mailto:bhattendorf at pencol.edu>

From: LIBRARYDIR <librarydir-bounces at lists.ctc.edu<mailto:librarydir-bounces at lists.ctc.edu>> On Behalf Of Claire Murata via LIBRARYDIR
Sent: Thursday, June 15, 2023 9:58 AM
To: WACTC Library Directors <librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>>
Cc: Claire Murata <claire.murata at edmonds.edu<mailto:claire.murata at edmonds.edu>>
Subject: Re: [LIBRARYDIR] Strategic Planning / Strategic Plans

WARNING: This email originated outside of Peninsula College. DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
Following! I would love to know who participates in creating a strategic plan in your library, and how is connects to your college's strategic plan, guided pathways initiatives, and DEIB initiatives. Thanks for getting the conversation going, Greg! Claire

Claire Murata, MLIS
Associate Dean, Library and Learning Resources
Edmonds College
20000 68th Ave. W., Lynnwood WA 98036 | edmonds.edu<http://edmonds.edu>
claire.murata at edmonds.edu<mailto:claire.murata at edmonds.edu> | (425) 640-1522

[college logo]

On Thu, Jun 15, 2023 at 9:46 AM Bem, Greg via LIBRARYDIR <librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>> wrote:
Hello! Our library is looking at planning for its next chapter. I am wondering if anyone can share a little bit about how strategic planning works in your library. Examples of documents and other structures, or general wisdom, would be very welcome!

Thank you,

Greg

Greg Bem, MLIS
Faculty Library Coordinator
Library
Lake Washington Inst. Of Technology
Pronouns: he/him/his

Contact Info
greg.bem at lwtech.edu<mailto:greg.bem at lwtech.edu%0d>
425-739-8100 xt.8898
http://www.lwtech.edu/campus-life/library

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