[DEOC] Revised Instruction Mode Coding Implementation: effective Feb. 9, 2024

[SBCTC-IT Mail]

SBCTC-ITD Memorandum
Date:                February 5, 2024
From:               Carmen McKenzie, SBCTC Director of Data Services
Subject:           Revised Instruction Mode Coding Implementation: effective Feb. 9, 2024

Dear Washington state community and technical college colleagues:
You may be aware the Data Governance Committee (DGC) Course Modality subcommittee proposed updates to Instruction Mode coding in ctcLink Campus Solutions (CS) based on months of systemwide feedback and input.
Once approved, the ctcLink CS Support team worked quickly to implement the new coding so college instructional teams and course-builders will have the new schema in place for the 2024-2025 catalog/course build process.
College ctcLink Leaders are asked to share this information broadly on campus with impacted employees, including faculty.
Background
Methods for coding course modalities have varied widely over the last two decades. The onset of COVID-19 restrictions drove systemwide discussions about course modality and how colleges could more accurately communicate course modality (i.e., modes of course delivery) to students as they search for classes. The terms "asynchronous" and "synchronous" became common when describing course modality.
When in-person COVID-19 restrictions were lifted, it was evident how much our educational delivery methods had expanded and students are left struggling to decipher when, where, and how a class is taught and the in-person versus online requirements.
This new schema defines a system of coding to reduce inconsistencies by further clarifying how courses should be coded in ctcLink for students, staff, and faculty. Consistent data will result in reliable and statistically valid findings and reports.
Timeline
The initial effort emerged in late 2022 and the Course Modality subcommittee developed and revised its proposal throughout 2023. DGC approved the proposal on Dec. 7, 2023, followed by ctcLink Working Group approval on Jan. 17, 2024.
These changes are being implemented and will be available in ctcLink on Friday, Feb. 9, 2024.
A few examples of changes

  *   Tele-class, Correspondence, Interactive Television are being retired
  *   Washington Online (WAOL) is being retired and replaced with "System Shared Classes"
  *   Independent Studies is renamed to Individualized Instruction
  *   New official names for Instruction Modes: Online Scheduled, Online Scheduled w/In-Person, Online Asynchronous w/In-Person, In-Person, In-Person (Web Enhanced), Hybrid, Flexible, Self-Paced, Individualized Instruction

Resources for Colleges
To assist colleges in their coding, planning, and implementation efforts, the ctcLink CS Support team and Course Modality subcommittee developed support resources available at the SBCTC Coding and Reporting Guidelines<https://www.sbctc.edu/colleges-staff/data-services/coding-and-reporting-guidelines> web page in the Instruction Mode section.
Course Modality Coding Guidance
The Instruction Mode Coding Guidance<https://www.sbctc.edu/resources/documents/colleges-staff/data-services/data-warehouse/im-coding-guidance.pdf> includes the Instruction Mode definitions as well as an FAQ section with questions received during the systemwide proposal feedback process.
ctcLink Instruction Mode Implementation Handbook
The Instruction Mode Schema Implementation Handbook<https://www.sbctc.edu/resources/documents/colleges-staff/data-services/data-warehouse/im-imlpementation-hb.pdf> includes information such as mapping the old Instruction Modes to the new, details about how to change Instruction Modes on classes and courses, and instructions for modifying course/class fees.
SF Info Sessions: Course/Class Fee Update - Instruction Mode

  *   Please join the SBCTC Student Financials team for crucial insights into this fee update. These one-hour work sessions will comprehensively cover the steps required to update class and course fees for this enhancement.  The Feb. 13 and March 12 sessions will cover the same content. You only need to attend one session.
  *   Join Feb. 13, 2024, 1 p.m. session<https://www.sbctc.edu/calendar?trumbaEmbed=view%3Devent%26eventid%3D172281859> or Join March 12, 2024, 11 a.m. session<https://www.sbctc.edu/calendar?trumbaEmbed=view%3Devent%26eventid%3D172281870>

Please reach out if you have any questions.
Carmen
[Compass]Carmen McKenzie
Director of Data Services
Washington State Board for Community and Technical Colleges
cmckenzie at sbctc.edu<mailto:cmckenzie at sbctc.edu> * o: 360-704-4369  * SBCTC Data Services<https://www.sbctc.edu/colleges-staff/data-services/>


Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail.  SBCTC-IT Mail is an unmonitored mailbox, and your message will not be received.
Message Received Only Once When Sent to Multiple Mail Lists: A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For example, if a systemwide message is sent to 30 lists, and you are a member of 10 of those lists, you will receive the message only once rather than 10 times.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/deoc_lists.ctc.edu/attachments/20240205/eae65525/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 2279 bytes
Desc: image001.jpg
URL: <http://lists.ctc.edu/pipermail/deoc_lists.ctc.edu/attachments/20240205/eae65525/attachment-0002.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 2574 bytes
Desc: image003.jpg
URL: <http://lists.ctc.edu/pipermail/deoc_lists.ctc.edu/attachments/20240205/eae65525/attachment-0003.jpg>