[ctcLinkfinaidsupport] Reminder: SAP #11 Solution Design Survey due TOMORROW EOB 7/26/23

Tue Jul 25 12:49:52 PDT 2023

Hello Amanda,
Can you give us the list of what schools have responded when you send these
reminders. I always forward them on to my FA folks, but it is just another
email to them that they don't need if they have already responded. If they
haven't, then I ramp up my nag.

Thanks,
Beth

On Tue, Jul 25, 2023 at 12:32 PM Amanda Hoover via ctcLinkfinaidsupport <
ctclinkfinaidsupport at lists.ctc.edu> wrote:

> Good Afternoon, FA Community!
>
> Thank you to the 17 colleges who have responded so far to the survey about
> the Solution Design for* SAP #11 – S & P Grades Not Showing As “MEET”*!
> As a reminder, we require approval from a minimum of 90% of ctcLink
> colleges in order to proceed with the solution development. At this time,
> we only have responses from 51.5% colleges, so *p**lease be sure to
> complete the survey* *by the end of business TOMORROW, Wednesday, July
> 26th*.
>
> We still need a submission from your college even if you are choosing to
> abstain. We do have an option to select that as a response within the
> survey.
>
> College Action Items
>
>    1. Review the attached solution design document
>    2. Determine whether or not the college will participate in testing
>    and provide testers’ information
>    3. Complete the survey using the link below by *end of business
>    Wednesday, 7/26** (one submission per college)*
>       - Survey Link: https://forms.office.com/r/5DU1wyAPwH
>       - We require approval from a minimum of 90% of ctcLink colleges in
>       order to proceed with the solution development
>
>
>
> Thank you,
>
>
>
> [image: Compass]*Amanda Hoover*
>
> *Senior Functional Analyst, Campus Solutions (Financial Aid)*
>
> Washington State Board for Community and Technical Colleges
>
> 1300 Quince Street SE
>
> Olympia, WA 98504-2495
>
> ahoover at sbctc.edu • o: 360-704-1042
>
> sbctc.edu <https://www.sbctc.edu/> • Twitter: @SBCTCWashington
> <https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC
> <https://www.facebook.com/wasbctc/>
>
>
>
> *From:* ctcLinkfinaidsupport <ctclinkfinaidsupport-bounces at lists.ctc.edu> *On
> Behalf Of *Amanda Hoover via ctcLinkfinaidsupport
> *Sent:* Tuesday, July 18, 2023 11:07 AM
> *To:* dirfinaid at lists.ctc.edu; ctclinkfinaidsupport <
> ctclinkfinaidsupport at lists.ctc.edu>
> *Cc:* Caitlin Stein <cstein at sbctc.edu>; Tara Keen <tkeen at sbctc.edu>; Dani
> Bundy <dbundy at sbctc.edu>; Tami Whitney <twhitney at sbctc.edu>; Roger Curry <
> rcurry at sbctc.edu>; Bhuvana Samraj <bsamraj at sbctc.edu>; Reuth Kim <
> rkim at sbctc.edu>
> *Subject:* [ctcLinkfinaidsupport] Reminder: SAP #11 Solution Design
> Survey due EOB 7/26/23
>
>
>
> *[Sent from outside SBCTC] *
>
>
>
> Hello FA Community,
>
> Thank you to the 5 colleges who have responded so far to the survey about
> the Solution Design for* SAP #11 – S & P Grades Not Showing As “MEET”*!
> As a reminder, we require approval from a minimum of 90% of ctcLink
> colleges in order to proceed with the solution development, so *p**lease
> be sure to complete the survey* *by the end of business on Friday, July
> 26th*.
>
>
> College Action Items
>
>    1. Review the attached solution design document
>    2. Determine whether or not the college will participate in testing
>    and provide testers’ information
>    3. Complete the survey using the link below by *end of business
>    Wednesday, 7/26** (one submission per college)*
>
>
>    - Survey Link: https://forms.office.com/r/5DU1wyAPwH
>       - We require approval from a minimum of 90% of ctcLink colleges in
>       order to proceed with the solution development
>
>
>
>
>
> Thank you,
>
>
>
> [image: Compass]*Amanda Hoover*
>
> *Senior Functional Analyst, Campus Solutions (Financial Aid)*
>
> Washington State Board for Community and Technical Colleges
>
> 1300 Quince Street SE
>
> Olympia, WA 98504-2495
>
> ahoover at sbctc.edu • o: 360-704-1042
>
> sbctc.edu <https://www.sbctc.edu/> • Twitter: @SBCTCWashington
> <https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC
> <https://www.facebook.com/wasbctc/>
>
>
>
> *From:* Amanda Hoover
> *Sent:* Wednesday, July 12, 2023 2:22 PM
> *To:* dirfinaid at lists.ctc.edu; ctclinkfinaidsupport <
> ctclinkfinaidsupport at lists.ctc.edu>
> *Cc:* Holliday, Deann <dholliday at cascadia.edu>; Ana Ybarra <
> aybarra at sbctc.edu>; Reuth Kim <rkim at sbctc.edu>; Bhuvana Samraj <
> bsamraj at sbctc.edu>; Dani Bundy <dbundy at sbctc.edu>; Roger Curry <
> rcurry at sbctc.edu>; Caitlin Stein <cstein at sbctc.edu>; Tami Whitney <
> twhitney at sbctc.edu>; Tara Keen <tkeen at sbctc.edu>
> *Subject:* RE: SAP #11 Solution Design Survey due EOB 7/26/23
>
>
>
> And here is the Solution Design Document I promised!
>
>
>
> Thank you,
>
>
>
> [image: Compass]*Amanda Hoover*
>
> *Senior Functional Analyst, Campus Solutions (Financial Aid)*
>
> Washington State Board for Community and Technical Colleges
>
> 1300 Quince Street SE
>
> Olympia, WA 98504-2495
>
> ahoover at sbctc.edu • o: 360-704-1042
>
> sbctc.edu <https://www.sbctc.edu/> • Twitter: @SBCTCWashington
> <https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC
> <https://www.facebook.com/wasbctc/>
>
>
>
> *From:* Amanda Hoover
> *Sent:* Wednesday, July 12, 2023 2:10 PM
> *To:* dirfinaid at lists.ctc.edu; ctclinkfinaidsupport <
> ctclinkfinaidsupport at lists.ctc.edu>
> *Cc:* Holliday, Deann <dholliday at cascadia.edu>; Ana Ybarra <
> aybarra at sbctc.edu>; Reuth Kim <rkim at sbctc.edu>; Bhuvana Samraj <
> bsamraj at sbctc.edu>; Dani Bundy <dbundy at sbctc.edu>; Roger Curry <
> rcurry at sbctc.edu>; Caitlin Stein <cstein at sbctc.edu>; Tami Whitney <
> twhitney at sbctc.edu>; Tara Keen <tkeen at sbctc.edu>
> *Subject:* SAP #11 Solution Design Survey due EOB 7/26/23
>
>
>
> Hello FA Community,
>
> We are ready to share our proposed solution for the next SAP item from the
> FAST Maintenance List! Attached is the Solution Design Document (SDD) for *SAP
> #11 – S & P Grades Not Showing As “MEET”*. Please read through it
> thoroughly and provide your feedback via the survey linked below. In this
> survey we also ask that that colleges indicate whether or not they will be
> testing during the User Acceptance Testing (UAT) phase, and if so, who
> their testers will be. *Please complete the survey* *by the end of
> business on Friday, July 26th*.
>
> *Overview of SAP #11 – S & P Grades Not Showing As “MEET*”
>
>    - *Issue:* Classes with a Grading Basis configuration of Exclude from
>    GPA = No GPA Earned Units on the Term History > Term Statistics page. For
>    Pass/Fail type classes, SAP is incorrectly failing.  If a student ONLY has
>    Graded Units for Pass/Fail classes, the system should not “FAIL” to meet
>    the minimum GPA for the term.
>    - *Proposed Solution:* Modify the programming logic of the Minimum
>    Current GPA test. Use the GPA value for students with a Cumulative Earned
>    Units value greater than 0.00 and Term Statistics that have a For GPA
>    Graded Units value greater than 0.00. If For GPA Graded Units value = 0.00,
>    then use a new NGPA configured value for the resulting SAP Status for the
>    Minimum Current GPA test.
>
>
>
> High Level Timeline
>
>    - 7/12 – Colleges review Solution Design Document (SDD) for SAP #11 S
>    & P Grades Not Showing As “MEET”
>    - 7/26 – Colleges to submit completed Solution Design Confirmation
>    survey back to FA Support by end of business day
>
>
>    - We require approval from a minimum of 90% of ctcLink colleges in
>       order to proceed with the solution development
>
>
>    - 8/8 – User Acceptance Testing (UAT) walk-through and kick-off
>    session (*Save the date coming soon!)*
>    - 8/9 – User Acceptance Testing (UAT) begins
>    - 8/25 – Colleges testers submit completed sign off UAT Survey due to
>    SBCTC by end of business day
>    - 8/31 – Target implementation in Production
>
> College Action Items
>
>    1. Review the attached solution design document
>    2. Determine whether or not the college will participate in testing
>    and provide testers’ information
>    3. Complete the survey using the link below by *end of business
>    Wednesday, 7/26** (one submission per college)*
>
>
>    - Survey Link: https://forms.office.com/r/5DU1wyAPwH
>       - We require approval from a minimum of 90% of ctcLink colleges in
>       order to proceed with the solution development
>
>
>
> Thank you,
>
>
>
> [image: Compass]*Amanda Hoover*
>
> *Senior Functional Analyst, Campus Solutions (Financial Aid)*
>
> Washington State Board for Community and Technical Colleges
>
> 1300 Quince Street SE
>
> Olympia, WA 98504-2495
>
> ahoover at sbctc.edu • o: 360-704-1042
>
> sbctc.edu <https://www.sbctc.edu/> • Twitter: @SBCTCWashington
> <https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC
> <https://www.facebook.com/wasbctc/>
>
>
> --
> ctcLinkfinaidsupport mailing list
> ctcLinkfinaidsupport at lists.ctc.edu
> http://lists.ctc.edu/mailman/listinfo/ctclinkfinaidsupport_lists.ctc.edu
>
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