[WSSSC] SYSTEMWIDE MESSAGE: ctcLink Staff Training Participation (STP) application updated

Wed Mar 26 12:09:11 PDT 2025

SBCTC-ITD Memorandum
Date:    March 26, 2025
From:   Dani Bundy, Director of ctcLink PeopleSoft Customer Support
To:        Washington state community and technical colleges leaders, commissions, councils, ctcLink users
Subj:    ctcLink Staff Training Participation (STP) application updated

Dear colleagues:
We are pleased to announce Phase 2 of the ctcLink Staff Training Participation (STP) application is now live. This new functionality integrates onboarding checklists in the STP for supervisors to automatically assign required and recommended ctcLink Canvas course training. Details are below.
Initial STP Launch (Phase 1)
The colleges experienced an increased need to track online training course completion and progress for members of their staff, so SBCTC created a web-based ctcLink Staff Training Participation (STP) application which displays training course completion information extracted from Canvas.
Users are able to view their own course completion information, as well as course completion information for any staff within their chain of supervision.
Security roles are dynamically assigned to all active users in the system to access their own training data, and the training data of any staff in the user's supervisory hierarchy. Depending on the security role, staff can search for active or inactive employees training data by a variety of means including employee ID, supervisor name, employee first or last name, department, or training course title.
An elevated ctcLink security role provides users with college-level training data, and is assigned to college designated Points of Contact (ctcLink College Leaders). For ongoing role-level access, the individual local security administrators (LSAs) have the ability to update access for maintenance purposes.
Phase 1 of the ctcLink Staff Training Participation Application<https://stafftrainingparticipation.ctc.edu/> went live Monday, June 10, 2024.
STP Checklist Implementation (Phase 2)
The integration of checklists to assign required and recommended ctcLink Canvas course training is now live!
The Onboarding Checklist available in the Onboarding Training Manuals<https://ctclinkreferencecenter.ctclink.us/m/125361/c/433473> has been replaced with a built-in, automated version. Supervisors now have access to assign and track ctcLink course completions through the checklist feature of the application.
Please see the ctcLink Staff Training Participation Application quick reference guide<https://ctclinkreferencecenter.ctclink.us/m/intro_to_ctclink/l/1806429-ctclink-staff-training-participation-application> (QRG) for step-by-step user instructions.
Need help?
Any supervisors having issues accessing staff records, please submit a ctcLink Service Ticket<https://www.sbctc.edu/colleges-staff/it-support/erp-support/submit-ticket> to: ctcLink Support > Training > Staff Training Participation application.
Reminder! Onboarding Training Manuals
The Onboarding Training Manuals, a companion to the STP, help new college staff in their training journey through ctcLink (PeopleSoft). Although learning a new software system can be challenging, so these documents provide new staff with information to locate, understand, and participate in the various ctcLink training and learning opportunities available.
The Onboarding Training Manuals<https://ctclinkreferencecenter.ctclink.us/m/intro_to_ctclink/c/433473> can be found in the ctcLink Reference Center "Intro to ctcLink" section. Onboarding manuals are available for each ctcLink pillar, as well as general staff.

  *   General Staff Onboarding Training Manual<https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806193-general-staff-onboarding-training-manual>
  *   Campus Solutions Core Onboarding Training Manual<https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806198-campus-solutions-core-onboarding-training-manual>
  *   Finance Onboarding Training Manual<https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806188-finance-onboarding-training-manual>
  *   Financial Aid Onboarding Training Manual<https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806199-financial-aid-onboarding-training-manual>
  *   Human Capital Management Onboarding Training Manual<https://ctclinkreferencecenter.ctclink.us/m/125361/l/1805955-human-capital-management-onboarding-training-manual>
  *   Student Financials Onboarding Training Manual<https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806200-student-financials-onboarding-training-manual>

The ctcLink Training and Support teams look forward to a continued partnership with the colleges and SBCTC agency staff to enhance onboarding and training experiences for new employees.
Please reach out if you have questions or concerns.
Thank you,

[Compass]Dani Bundy

Director of ctcLink PeopleSoft Customer Support

dbundy at sbctc.edu<mailto:dbundy at sbctc.edu> * o: 360-704-1028 * c: 360-619-8960

sbctc.edu<https://www.sbctc.edu/>

________________________________

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