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<p class="MsoTitle"><a name="_Hlk161822851">SBCTC-ITD Memorandum<o:p></o:p></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk161822851">Date: March 26, 2025<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk161822851">From: Dani Bundy, Director of ctcLink PeopleSoft Customer Support<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk161822851">To: Washington state community and technical colleges leaders, commissions, councils, ctcLink users<o:p></o:p></span></p>
<span style="mso-bookmark:_Hlk161822851"></span>
<p class="MsoNormal">Subj: ctcLink Staff Training Participation (STP) application updated<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear colleagues:<o:p></o:p></p>
<p class="MsoNormal">We are pleased to announce Phase 2 of the ctcLink Staff Training Participation (STP) application is now live.<span style="font-family:"Aptos",sans-serif">
</span>This new functionality integrates onboarding checklists in the STP for supervisors to automatically assign required and recommended ctcLink Canvas course training. Details are below.<span style="font-family:"Aptos",sans-serif"><o:p></o:p></span></p>
<h1>Initial STP Launch (Phase 1)<o:p></o:p></h1>
<p class="MsoNormal">The colleges experienced an increased need to track online training course completion and progress for members of their staff, so SBCTC created a web-based
<span style="font-family:"Aptos",sans-serif">ctcLink </span>Staff Training Participation (STP) application which displays training course completion information extracted from Canvas.<o:p></o:p></p>
<p class="MsoNormal">Users are able to view their own course completion information, as well as course completion information for any staff within their chain of supervision. <o:p></o:p></p>
<p class="MsoNormal">Security roles are dynamically assigned to all active users in the system to access their own training data, and the training data of any staff in the user’s supervisory hierarchy. Depending on the security role, staff can search for active
or inactive employees training data by a variety of means including employee ID, supervisor name, employee first or last name, department, or training course title. <o:p></o:p></p>
<p class="MsoNormal">An elevated ctcLink security role provides users with college-level training data, and is assigned to college designated Points of Contact (ctcLink College Leaders). For ongoing role-level access, the individual local security administrators
(LSAs) have the ability to update access for maintenance purposes.<o:p></o:p></p>
<p class="MsoNormal">Phase 1 of the <a href="https://stafftrainingparticipation.ctc.edu/" target="_blank">
ctcLink Staff Training Participation Application</a> went live <span style="font-family:"Aptos",sans-serif">
Monday, June 10, 2024. </span><o:p></o:p></p>
<h1>STP Checklist Implementation (Phase 2)<o:p></o:p></h1>
<p class="MsoNormal">The integration of checklists to assign required and recommended ctcLink Canvas course training is
<span style="font-family:"Aptos",sans-serif">now live!</span><o:p></o:p></p>
<p class="MsoNormal">The Onboarding Checklist available in the <a href="https://ctclinkreferencecenter.ctclink.us/m/125361/c/433473">
Onboarding Training Manuals</a> has been replaced with a <i>built-in, automated version</i>. Supervisors now have access to assign and track ctcLink course completions through the checklist feature of the application. <o:p></o:p></p>
<p class="MsoNormal">Please see the <a href="https://ctclinkreferencecenter.ctclink.us/m/intro_to_ctclink/l/1806429-ctclink-staff-training-participation-application" target="_blank">
ctcLink Staff Training Participation Application<span style="font-size:12.0pt"> quick reference guide</span></a> (QRG) for step-by-step user instructions.
<o:p></o:p></p>
<h2>Need help?<o:p></o:p></h2>
<p class="MsoNormal"><span style="font-family:"Aptos",sans-serif">Any supervisors having issues accessing staff records, please submit a
</span><a href="https://www.sbctc.edu/colleges-staff/it-support/erp-support/submit-ticket"><span style="font-family:"Aptos",sans-serif">ctcLink Service Ticket</span></a><span style="font-family:"Aptos",sans-serif"> to: ctcLink Support > Training > Staff Training
Participation application. <o:p></o:p></span></p>
<h1>Reminder! Onboarding Training Manuals<o:p></o:p></h1>
<p class="MsoNormal">The Onboarding Training Manuals, a companion to the STP, help new college staff in their training journey through ctcLink (PeopleSoft). Although learning a new software system can be challenging, so these documents provide new staff with
information to locate, understand, and participate in the various ctcLink training and learning opportunities available.<o:p></o:p></p>
<p class="MsoNormal">The <a href="https://ctclinkreferencecenter.ctclink.us/m/intro_to_ctclink/c/433473" target="_blank">
Onboarding Training Manuals</a> can be found in the ctcLink Reference Center “Intro to ctcLink” section. Onboarding manuals are available for each ctcLink pillar, as well as general staff.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l0 level1 lfo3">
<a href="https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806193-general-staff-onboarding-training-manual">General Staff Onboarding Training Manual</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l0 level1 lfo3">
<a href="https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806198-campus-solutions-core-onboarding-training-manual">Campus Solutions Core Onboarding Training Manual</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l0 level1 lfo3">
<a href="https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806188-finance-onboarding-training-manual">Finance Onboarding Training Manual</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l0 level1 lfo3">
<a href="https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806199-financial-aid-onboarding-training-manual">Financial Aid Onboarding Training Manual</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l0 level1 lfo3">
<a href="https://ctclinkreferencecenter.ctclink.us/m/125361/l/1805955-human-capital-management-onboarding-training-manual">Human Capital Management Onboarding Training Manual</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-left:0in;mso-list:l0 level1 lfo3">
<a href="https://ctclinkreferencecenter.ctclink.us/m/125361/l/1806200-student-financials-onboarding-training-manual">Student Financials Onboarding Training Manual</a><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The ctcLink Training and Support teams look forward to a continued partnership with the colleges and SBCTC agency staff to enhance onboarding and training experiences for new employees. <o:p></o:p></p>
<p class="MsoNormal">Please reach out if you have questions or concerns. <span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal">Thank you, <o:p></o:p></p>
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</v:shapetype><v:shape id="Picture_x0020_1" o:spid="_x0000_s1026" type="#_x0000_t75" alt="Compass" style='position:absolute;margin-left:0;margin-top:0;width:45pt;height:84.3pt;z-index:251661312;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
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</v:shape><![endif]--><![if !vml]><img width="60" height="113" style="width:.625in;height:1.1736in" src="cid:image002.jpg@01DB9E47.E14F7870" align="left" hspace="12" alt="Compass" v:shapes="Picture_x0020_1"><![endif]>Dani
Bundy <o:p></o:p></p>
<p class="MsoNoSpacing">Director of ctcLink PeopleSoft Customer Support<o:p></o:p></p>
<p class="MsoNoSpacing"><a href="mailto:dbundy@sbctc.edu"><span style="font-family:"Aptos",sans-serif">dbundy@sbctc.edu</span></a> • o: 360-704-1028 • c: 360-619-8960<o:p></o:p></p>
<p class="MsoNoSpacing"><a href="https://www.sbctc.edu/"><span style="font-family:"Aptos",sans-serif">sbctc.edu</span></a>
<o:p></o:p></p>
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<b>Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail</b>. SBCTC-IT Mail is an unmonitored mailbox, and your message will not be received. <o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:0in;margin-bottom:6.0pt;mso-margin-bottom-alt:6.0pt;mso-margin-top-alt:0in;margin-left:-.25in;mso-add-space:auto;mso-list:l3 level1 lfo6">
<b>Message Received Only Once When Sent to Multiple Mail Lists</b>: A message sent to multiple lists is received only once by members using Microsoft Exchange Server and MS-Outlook. For example, if a systemwide message is sent to 30 lists, and you are a member
of 10 of those lists, you will receive the message only once rather than 10 times. <o:p></o:p></li></ul>
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