[WSSSC] FW: Athletic Waiver - UPDATE!

Thu Nov 21 08:29:27 PST 2024

Dear WSSSC,
Please see the updated guidance for the updated Athletic Waiver-

[cid:image002.jpg at 01DB3BEF.78F22800]Jamie Traugott
Director of Student Services and K12 Alignment
Washington State Board for Community and Technical Colleges
jtraugott at sbctc.edu<mailto:jtraugott at sbctc.edu> * o: 360-704-3929
sbctc.edu<https://www.sbctc.edu/> * Facebook: @WASBCTC<https://www.facebook.com/wasbctc/> *
LinkedIn: @washington-state-board-for-community-and-technical-colleges<https://www.linkedin.com/company/washington-state-board-for-community-and-technical-colleges>

SBCTC Global Interpretation and Implementation of the Athletic Waiver

This supplemental policy documentation outlines the system-wide framework for the global implementation of the athletic tuition waivers in ctcLink, ensuring compliance with Resolution 24-08-50, the Northwest Athletic Conference (NWAC) Code Book, and local college governance.

________________________________

Waiver Tiers

Athletic waivers will be awarded in ctcLink using the following percentage tiers, which represent the portion of the students operating fee resident rate for 15 credits that can be waived:

Res Oper (lower)
Non-Res (lower)
Res Oper (higher)
Non-Res (higher)
100.0%
$1,247.35
$1,247.35
$2,196.80
$2,196.80
87.5%
$1,091.43
$1,091.43
$1,922.20
$1,922.20
75.0%
$935.51
$935.51
$1,647.60
$1,647.60
62.5%
$779.59
$779.59
$1,373.00
$1,373.00
50.0%
$623.68
$623.68
$1,098.40
$1,098.40
37.5%
$467.76
$467.76
$823.80
$823.80
25.0%
$311.84
$311.84
$549.20
$549.20
12.5%
$155.92
$155.92
$274.60
$274.60
*The dollar amounts, and tier calculations provided in the above table are for explanatory purposes only. Waiver amounts will be adjusted annually in ctcLink to reflect any changes in tuition and fees.

Each college retains the authority to adopt and apply any combination of these tiers based on their local policies and board-approved decisions. If no Board of Trustees (BOT) action is taken the 25% waiver tier above will be configured for the 25-26 academic year.

NOTE: Current waivers for 24-25 issued by colleges will remain in effect until the start of the new academic year or until the college's Board of Trustees approves an updated amount (as specified in the table) for the current academic year.

________________________________

College Responsibilities

  1.  Board Approval
Each college's Board of Trustees must formally adopt the use of the athletic waiver in compliance with Resolution 24-08-50 prior to its application. Approval should align with the institution's commitment to equitable access and retention.
  2.  Eligibility Documentation
Each college is required to establish and maintain a robust policy for documenting student-athlete eligibility, consistent with the rules of the NWAC Code Book. Eligibility records must be readily available for audit or compliance review.

3.                  Compliance
Colleges must ensure that waivers are only awarded to eligible student-athletes. Adherence to NWAC regulations, Title IX, federal and SBCTC regulations, as well as institutional policies, is required.

________________________________

ctcLink Configuration

  1.  Global Setup
SBCTC will implement the 100%, 75%, 50%, and 25% waivers as standardized options within ctcLink. These tiers will be available to all colleges for selection and application.
  2.  Customization at the College Level
While ctcLink will be configured with standardized waiver tiers, each college must determine which tiers to utilize based on their Board of Trustees' approvals and institutional priorities.
  3.  Audit Trails
ctcLink will maintain records of waiver transactions to support compliance monitoring and reporting.

________________________________

Authority and Adjustments

SBCTC retains the authority to adjust this policy to address regulatory changes, data corrections, or unanticipated developments affecting the administration of the waivers. Colleges will be notified promptly of any such adjustments.

Closing

The supplemental policy information will be documented in the ctcLink Accounting Manual, SBCTC Coding Manual, and on the SBCTC website once the website freeze is lifted in January 2025. This will ensure transparency and accessibility for all stakeholders.

This policy complements Resolution 24-08-50 and reinforces SBCTC's commitment to supporting student-athletes while ensuring equitable and consistent practices across the community and technical college system.

Thank you,

Dani Bundy

ctcLink PeopleSoft Customer Support Director

Washington State Board for Community and Technical Colleges

dbundy at sbctc.edu<mailto:dbundy at sbctc.edu> * c: 360-619-8960 o: 360-704-1028 * sbctc.edu<http://sbctc.edu/>

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