[Wsssc] FW: Tuition Deadline and ctcLink payment challenges

Thu Apr 8 08:38:39 PDT 2021

From: Scott Copeland <scopeland at sbctc.edu>
Sent: Tuesday, April 6, 2021 8:14 AM
To: Joe Holliday <jholliday at sbctc.edu>; Carli Schiffner <cschiffner at sbctc.edu>; Jamie Traugott <jtraugott at sbctc.edu>
Subject: RE: Tuition Deadline and ctcLink payment challenges

Technically each student has until the census date (10th day) per SBCTC policy linked to statutes.  Oftentimes colleges have earlier payment deadlines which appears to be the case at Edmonds.  As I see it, the college can follow the following policy:

5.40.40 Students reportable for enrollment
Students who register for a class prior to the census date and do not subsequently drop prior to the census date count for enrollment reporting. Note:

  1.  Students who have not paid, waived, have a payment plan established, or a guarantee from a third-party payer (L&I, DVR, VA, state or federal aid, or similar) for tuition and/or fees by the census date are not reportable for enrollment reporting. An exception to this is a student, including but not limited to registered apprentices, who attends a class prior to the census date and registers prior to the completion of the class, may count for enrollment reporting if special provisions for post census date registrations as defined in Policy Manual 5.60.10 have been followed.
  2.  Some student specific provisions can affect the reporting of students in classes funded by state dollars as defined in Policy Manual 5.30.10.
  3.  Colleges must follow the guidelines for scheduling and reporting enrollments in Basic Skills classes.
  4.  Colleges must follow the guidelines for coding and reporting Applied Baccalaureate classes

And then the following, which I would use under this situation:

5.60.30 Post census date registrations — administrative circumstances

A registrar may allow Post Census Date Registrations for enrollment counting purposes if the registrar deems it necessary to correct an error or errors associated with a student’s enrollment. The registrar may be requested to explain excessive corrections in the event of an enrollment audit.

Scott a Copeland

Scott A. Copeland
Associate Director, College Relations and Policy Guidance
Education Division
Washington State Board for Community and Technical Colleges
Office: 360-704-4397
Cell: 360-791-6026
scopeland at sbctc.edu<mailto:scopeland at sbctc.edu>

Normal workday hours are 6:00 am through 4:00 pm, 12:00-1:00 lunch break.

From: Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Sent: Tuesday, April 6, 2021 8:05 AM
To: Carli Schiffner <cschiffner at sbctc.edu<mailto:cschiffner at sbctc.edu>>; Jamie Traugott <jtraugott at sbctc.edu<mailto:jtraugott at sbctc.edu>>
Cc: Scott Copeland <scopeland at sbctc.edu<mailto:scopeland at sbctc.edu>>
Subject: FW: Tuition Deadline and ctcLink payment challenges

Good morning, Carli and Jamie. See below, FYI. Anything we can do here? It seems wrong to drop students for nonpayment when the issue is with the college not being able to take payment.

Joe

[Compass]
Joe Holliday
Director, Student Services
Washington State Board for Community and Technical Colleges
jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>• o: 360-704-4334 • f: 360-704-4418
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

SBCTC Vision:

“Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

From: Scott Copeland <scopeland at sbctc.edu<mailto:scopeland at sbctc.edu>>
Sent: Tuesday, April 6, 2021 5:52 AM
To: Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Subject: RE: Tuition Deadline and ctcLink payment challenges

We did not suspend the rule.  We just allowed those waiting to receive the CARES funds to be held….this looks like a PeopleSoft issue, not that students don’t have the funds to pay---they just can’t pay on-line it appears.

Scott a Copeland

Scott A. Copeland
Associate Director, College Relations and Policy Guidance
Education Division
Washington State Board for Community and Technical Colleges
Office: 360-704-4397
Cell: 360-791-6026
scopeland at sbctc.edu<mailto:scopeland at sbctc.edu>

Normal workday hours are 6:00 am through 4:00 pm, 12:00-1:00 lunch break.

From: Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Sent: Monday, April 5, 2021 3:55 PM
To: Scott Copeland <scopeland at sbctc.edu<mailto:scopeland at sbctc.edu>>
Subject: FW: Tuition Deadline and ctcLink payment challenges

Scott: see below. Didn’t we suspend this rule when the pandemic started? How would we make it ctcLink DG wide in force?

Joe

[Compass]
Joe Holliday
Director, Student Services
Washington State Board for Community and Technical Colleges
jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>• o: 360-704-4334 • f: 360-704-4418
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

SBCTC Vision:

“Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

From: Christina Castorena <christina.castorena at email.edcc.edu<mailto:christina.castorena at email.edcc.edu>>
Sent: Monday, April 5, 2021 3:42 PM
To: Erin Blakeney <eblakeney at cascadia.edu<mailto:eblakeney at cascadia.edu>>; Harden, Yoshiko <Yoshiko.Harden at seattlecolleges.edu<mailto:Yoshiko.Harden at seattlecolleges.edu>>; Reader, Aaron <areader at highline.edu<mailto:areader at highline.edu>>; Flores, Chio <cflores at wvc.edu<mailto:cflores at wvc.edu>>; Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Subject: Tuition Deadline and ctcLink payment challenges

Dear Fellow ctcLink Colleagues and Joe,

Our students are having challenges making their tuition payment online (the SBCTC is aware and trying to address the issues and a fix).  In the meantime, our classes started today and we have hundreds of students who have not yet made payment.

My question is, do we have to drop students who have not paid tuition before the census date (10th day)? We want to extend the deadline, but trying to determine how far out we can extend.

Any thoughts?

Christina
Christina Castorena, M.Ed. (she/her/hers)
Vice President for Student Success
425.640.1668
[Image removed by sender.]
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