[Wsssc] Fwd: Further information about Professional/Technical Restart Funding

[Joe Holliday]

WSSSC: FYI below...

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________________________________
From: Carli Schiffner <cschiffner at sbctc.edu>
Sent: Thursday, October 15, 2020 5:13 PM
To: instcomm (INSTCOMM at LISTSERV.CENTRALIA.EDU); Ana Ybarra; Bill Moore; Darby Kaikkonen; Jamilyn Penn; Joe Holliday; Jon Kerr; Karl Ludeman; Kristi Wellington Baker; Mark Jenkins; Scott Copeland; William Durden
Cc: Wayne Doty; Tim McClain; Cherie Berthon; John Boesenberg; Julie Walter; Jan Yoshiwara; Carolyn McKinnon; Dylan Jilek
Subject: Further information about Professional/Technical Restart Funding

Dear Colleagues,
The question was posed about whether it is permissible to use the Professional/Technical Restart Grant fund ($5M GEER funding for professional/technical programs) on capital projects and/or for facility modifications needed to get COVID 19 impacted programs back up and running.
After review with our fiscal and capital teams, the following guidance is offered:
1.       Do not use the grant money to build new or increase the area of an existing building. Generally the legislature only allows state funding to increase building area in a major project where they have the opportunity to considered ongoing costs before the construction funding is appropriated.
2.       Colleges are required to report all expenditures for capital purposes regardless of fund source. The SBCTC will need to assign some accounting codes for tracking. Colleges could provide the information needed using a local capital expenditure request form. Once approved by the State Board, or its designee, staff can assign accounting codes for tracking. The form should be submitted to the State Board’s Capital Budget Analyst, Cheryl Bivens at cbivens at sbctc.edu<mailto:cbivens at sbctc.edu>. The form for this is here – https://www.sbctc.edu/resources/documents/colleges-staff/programs-services/capital-budget/local_capital_expend_authority_request.docx
3.       Depending on the scope of work, public work procurement rules may apply. For related questions, please contact the State Board’s Capital Budget Director, Wayne Doty at wdoty at sbctc.edu<mailto:wdoty at sbctc.edu>.
4.       Unfortunately, “ordinary maintenance” is not defined in law. We usually use a heightened need for liability protection of the state or the need for a permit as bright lines between public work and maintenance but there is a gray area between them.
If you have further questions, please feel free to reach out to myself or Tim McClain at tmcclain at sbctc.edu<mailto:tmcclain at sbctc.edu>.
Thank you for the question and opportunity to look into this matter.
Sincerely,
Carli


[Compass]Carli Schiffner, Ph.D.
Deputy Executive Director of Education
Washington State Board for Community and Technical Colleges
cschiffner at sbctc.edu<mailto:jyoshiwara at sbctc.edu>  • o: 360-704-4353  • c: 509-683-2963
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

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