[Wsssc] FW: COVID-19 Update for April 14, 2020

[Joe Holliday]

WSSSC: here is the daily update from SBCTC. Joe
From: John Boesenberg
Sent: Tuesday, April 14, 2020 3:52 PM
To: Amit Singh (amit.singh at edcc.edu<mailto:amit.singh at edcc.edu>) <amit.singh at edcc.edu<mailto:amit.singh at edcc.edu>>; Amy Morrison (amy.morrison at lwtech.edu<mailto:amy.morrison at lwtech.edu>) <amy.morrison at lwtech.edu<mailto:amy.morrison at lwtech.edu>>; Arlen Harris <aharris at sbctc.edu<mailto:aharris at sbctc.edu>>; Beth Gordon <bgordon at sbctc.edu<mailto:bgordon at sbctc.edu>>; Bob Mohrbacher - Centralia (bob.mohrbacher at centralia.edu<mailto:bob.mohrbacher at centralia.edu>) <bob.mohrbacher at centralia.edu<mailto:bob.mohrbacher at centralia.edu>>; Carli Schiffner <cschiffner at sbctc.edu<mailto:cschiffner at sbctc.edu>>; Chad Hickox (chad.hickox at wwcc.edu<mailto:chad.hickox at wwcc.edu>) <chad.hickox at wwcc.edu<mailto:chad.hickox at wwcc.edu>>; Cherie Berthon <cberthon at sbctc.edu<mailto:cberthon at sbctc.edu>>; Cheryl Roberts <cheryl.roberts at shoreline.edu<mailto:cheryl.roberts at shoreline.edu>>; Chris Bailey (cbailey at lowercolumbia.edu<mailto:cbailey at lowercolumbia.edu>) <cbailey at lowercolumbia.edu<mailto:cbailey at lowercolumbia.edu>>; Christine Johnson (christine.johnson at ccs.spokane.edu<mailto:christine.johnson at ccs.spokane.edu>) <christine.johnson at ccs.spokane.edu<mailto:christine.johnson at ccs.spokane.edu>>; Daria Willis (dwillis at everettcc.edu<mailto:dwillis at everettcc.edu>) <dwillis at everettcc.edu<mailto:dwillis at everettcc.edu>>; Eric Murray (emurray at cascadia.edu<mailto:emurray at cascadia.edu>) <emurray at cascadia.edu<mailto:emurray at cascadia.edu>>; Grant Rodeheaver <grodeheaver at sbctc.edu<mailto:grodeheaver at sbctc.edu>>; Ivan Harrell (iharrell at tacomacc.edu<mailto:iharrell at tacomacc.edu>) <iharrell at tacomacc.edu<mailto:iharrell at tacomacc.edu>>; Jan Yoshiwara <jyoshiwara at sbctc.edu<mailto:jyoshiwara at sbctc.edu>>; Jim Minkler (jim.minkler at ghc.edu<mailto:jim.minkler at ghc.edu>) <jim.minkler at ghc.edu<mailto:jim.minkler at ghc.edu>>; Jim Richardson (jrichardson at wvc.edu<mailto:jrichardson at wvc.edu>) <Jrichardson at wvc.edu<mailto:Jrichardson at wvc.edu>>; John Boesenberg <jboesenberg at sbctc.edu<mailto:jboesenberg at sbctc.edu>>; John Mosby (jmosby at highline.edu<mailto:jmosby at highline.edu>) <jmosby at highline.edu<mailto:jmosby at highline.edu>>; Joyce Loveday (joyce.loveday at cptc.edu<mailto:joyce.loveday at cptc.edu>) <joyce.loveday at cptc.edu<mailto:joyce.loveday at cptc.edu>>; Julie Walter <jwalter at sbctc.edu<mailto:jwalter at sbctc.edu>>; Julie White - Pierce College Fort Steilacoom (juwhite at pierce.ctc.edu<mailto:juwhite at pierce.ctc.edu>) <juwhite at pierce.ctc.edu<mailto:juwhite at pierce.ctc.edu>>; Kathi Hiyane-Brown (khiyane-brown at whatcom.edu<mailto:khiyane-brown at whatcom.edu>) <khiyane-brown at whatcom.edu<mailto:khiyane-brown at whatcom.edu>>; Kevin Brockbank (Kevin.brockbank at scc.spokane.edu<mailto:Kevin.brockbank at scc.spokane.edu>) <Kevin.brockbank at scc.spokane.edu<mailto:Kevin.brockbank at scc.spokane.edu>>; Kevin McCarthy (kmccarthy at rtc.edu<mailto:kmccarthy at rtc.edu>) <kmccarthy at rtc.edu<mailto:kmccarthy at rtc.edu>>; Kim Perry - Bellingham Tech (kperry at btc.edu<mailto:kperry at btc.edu>) <kperry at btc.edu<mailto:kperry at btc.edu>>; Kim Tanaka <ktanaka at sbctc.edu<mailto:ktanaka at sbctc.edu>>; Kimberlee Messina (Kimberlee.Messina at sfcc.spokane.edu<mailto:Kimberlee.Messina at sfcc.spokane.edu>) <Kimberlee.Messina at sfcc.spokane.edu<mailto:Kimberlee.Messina at sfcc.spokane.edu>>; Kristen Jones (kristen.jones at bellevuecolleg.edu<mailto:kristen.jones at bellevuecolleg.edu>) <kristen.jones at bellevuecollege.edu<mailto:kristen.jones at bellevuecollege.edu>>; Kurt Buttleman (kurt.buttleman at seattlecolleges.edu<mailto:kurt.buttleman at seattlecolleges.edu>) <Kurt.Buttleman at seattlecolleges.edu<mailto:Kurt.Buttleman at seattlecolleges.edu>>; Laura McDowell <lmcdowell at sbctc.edu<mailto:lmcdowell at sbctc.edu>>; Lin Zhou - Bates (lzhou at batestech.edu<mailto:lzhou at batestech.edu>) <lzhou at batestech.edu<mailto:lzhou at batestech.edu>>; Linda Kaminski <lkaminski at yvcc.edu<mailto:lkaminski at yvcc.edu>>; Luke Robins (lrobins at pencol.edu<mailto:lrobins at pencol.edu>) <lrobins at pencol.edu<mailto:lrobins at pencol.edu>>; Marty Cavalluzzi - Olympic <mcavalluzzi at olympic.edu<mailto:mcavalluzzi at olympic.edu>>; Michele Johnson <mjohnson at pierce.ctc.edu<mailto:mjohnson at pierce.ctc.edu>>; Rebekah Woods (rwoods at columbiabasin.edu<mailto:rwoods at columbiabasin.edu>) <rwoods at columbiabasin.edu<mailto:rwoods at columbiabasin.edu>>; Rosie Rimando-Chareunsap - South Seattle (Rosie.Rimando at seattlecolleges.edu<mailto:Rosie.Rimando at seattlecolleges.edu>) <Rosie.Rimando at seattlecolleges.edu<mailto:Rosie.Rimando at seattlecolleges.edu>>; Sandra Fowler-Hill (sfowler-hill at clark.edu<mailto:sfowler-hill at clark.edu>) <sfowler-hill at clark.edu<mailto:sfowler-hill at clark.edu>>; Sheila Edwards Lange - Seattle Central (Sheila.EdwardsLange at seattlecolleges.edu<mailto:Sheila.EdwardsLange at seattlecolleges.edu>) <Sheila.EdwardsLange at seattlecolleges.edu<mailto:Sheila.EdwardsLange at seattlecolleges.edu>>; Shouan Pan (shouan.pan at seattlecolleges.edu<mailto:shouan.pan at seattlecolleges.edu>) <shouan.pan at seattlecolleges.edu<mailto:shouan.pan at seattlecolleges.edu>>; Suzanne Johnson (sjohnson at greenriver.edu<mailto:sjohnson at greenriver.edu>) <sjohnson at greenriver.edu<mailto:sjohnson at greenriver.edu>>; Terry Leas (terryl at bigbend.edu<mailto:terryl at bigbend.edu>) <terryl at bigbend.edu<mailto:terryl at bigbend.edu>>; Tim Stokes (tstokes at spscc.edu<mailto:tstokes at spscc.edu>) <tstokes at spscc.edu<mailto:tstokes at spscc.edu>>; Tom Keegan (thomas.keegan at skagit.edu<mailto:thomas.keegan at skagit.edu>) <thomas.keegan at skagit.edu<mailto:thomas.keegan at skagit.edu>>; Wayne Doty <wdoty at sbctc.edu<mailto:wdoty at sbctc.edu>>
Subject: COVID-19 Update for April 14, 2020

These updates are now being sent on Tuesdays and Thursdays.  If you have questions, however, please feel free to call John Boesenberg or any other State Board staff member who could best respond.
The information listed below has come-up since Thursday's message was sent.  It will be shared with the WACTC Commissions.  Additional information/details may be accessed through our Google Drive at https://drive.google.com/drive/folders/1PnHhItWpvNhUhhxrCq5LSzxjenmVS5nw
*       General Information:

  *   Dr. Hillary Godwin, UW's Dean for Public Health, will join the Friday 8a.m. WACTC call to share information and respond to questions.   The UW's new COVID-19 modeling is being used by the Governor, other states and the federal government to develop policy addressing the pandemic and possible return to "normalcy." Presidents and chancellors should send their questions to Jan and Kathi by Wednesday, so they can be merged and shared with Dr. Godwin before the call.



  *   On Friday's WACTC call a question was asked about the 10th day reporting. The "10th day" refers to the census date for regular session classes. The census date of a class represents the time frame within which students must register and tuition/fees have been paid, waived, or have a payment plan established in order to count for enrollment reporting.  When colleges set or change their academic calendar they also set or change their census date to reflect the 10th day of instruction.  This is typically managed by the V.P. of  Instruction's office.  Census dates tell the State Board what day of the course to count for enrollment (FTES).


There are three types of census dates that are used (See Policy Manual Chapter 5.50 at https://www.sbctc.edu/colleges-staff/policies-rules/policy-manual/chapter-5.aspx).

*       Regular session classes:  The census date for these is the 10th day of instruction for a 10-week quarter.  These are classes that begin within a few days of the quarter start date and end within a few days of the quarter end date.  Most credit bearing, college level classes run as regular session.

*       Short classes:  The census date for these is the day that represents 20% of instructional days of the class.  These are classes that run maybe a week or two during the quarter.  A lot of these classes are continuing education classes.

*       Open Entry/Open Exit:  The census date for these is either the last day of the class or the last day of the quarter, whichever comes first.

*       Employment

  *   Governor Inslee signed Proclamation 20-46, High-Risk Employees - Workers' Rights, on Monday, April 13, 2020. (https://www.governor.wa.gov/sites/default/files/proclamations/20-46%20-%20COVID-19%20High%20Risk%20Employees.pdf).  It prohibits all public or private employers from failing to provide accommodation to high-risk workers, as defined by the CDC, that protects them from risk of exposure to the COVID-19 disease on the job. If an employer determines that alternative work arrangements are not feasible, the employer is prohibited from failing to permit an employee to utilize all available accrued leave options free from risk of adverse employment action. You can see the CDC information on high risk groups at https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-at-higher-risk.html. Specifically:

     *   The employer must offer high-risk employees alternative work assignments, including telework, alternative, or remote work locations, if feasible, and social distancing measures.
     *   If an alternative work assignment is not feasible, or the employee declines, the employer must allow the employee to use any accrued leave or seek unemployment benefits;
     *   The employer must maintain the employee's health insurance benefits;
     *   The employer is prohibited from permanently replacing the high-risk employee.



OFM HR has provided a Q&A, an employee notification template and an employee request form for state agency and institution use.  They have been posted on the Google Drive in the Employee guidance folder (https://drive.google.com/drive/folders/1uLWqCxy3r9Zu7j1c_sl8aL7Ia4O6ZtEP).
This proclamation is effective April 13th and expires on June 12, 2020, unless extended by the Governor.

  *   The June 12th expiration date of Proclamation 20-46 (immediately above) is not a signal of a possible extension of the Stay Home, Stay Healthy order.  However, it could be a signal that there will be a transition process to returning to work.   The Department of Labor and Industries has been tasked with developing a plan which will potentially be shared later this week.

*       Instruction/Student Services
o   Today's edition of Inside Higher Ed included an article on the lack of clarity regarding use of the CARES Act funds for DACA students.  See: https://www.insidehighered.com/news/2020/04/14/stimulus-benefits-unclear-daca-students?utm_source=Inside+Higher+Ed&utm_campaign=e230e94718-DNU_2019_COPY_02&utm_medium=email&utm_term=0_1fcbc04421-e230e94718-197830289&mc_cid=e230e94718&mc_eid=67b38cef7e

o   Colleges are reviewing their Emergency Grant policies and practices to determine usability for distrusting student targeted CARES Act funds.  Areas of focus include eligibility for an award, application process and award amounts.  Consideration includes:
?  Meeting the requirement that the funds be provided to students and not be used to reimburse colleges for expenditures already made.
?  DOE recommendations (not requirements) to set award amounts consistent with PELL amounts and to consider need.
?  To establish a policy and apply consistently.

o   Dave Stolier has provided an analysis of the application of FERPA and privacy statutes to recording classes using web-based learning tools (i.e., Zoom).  It's posted on the Google Drive in the  Remote guidance and support folder (https://drive.google.com/drive/folders/1h5BqcI9ChxL105ABQLZkuPosVcpoRNbr).

While each web-based use has its own fact pattern which may impact the response, generally speaking
?  A recording of a class likely does not implicate FERPA rights where no student is made the specific focus of the recording and no other student records are disclosed. However, a recording could end up implicating FERPA rights if the video makes a specific student the focus of the video (e.g., recording of a student presentation), or visual content of the video otherwise includes personally identifiable information contained in a student's education record.  It's the content of the video that matters more than the medium used to deliver the instruction.
?  When it comes to student-faculty meetings rather than classrooms, FERPA likely does apply. A video recording of a faculty meeting during which a specific student's grades are being discussed is directly related to that student because the discussion contains personal identifiable information from the student's education record. https://studentprivacy.ed.gov/faq/faqs-photos-and-videos-under-ferpa.



The above is a quick summary.  Colleges should review the full analysis which includes some guidance from DOE on instructions that could be provided to students.   If you have additional questions, please work with your local assigned AAG.

o   The Council of Presidents (COP) has established a webpage to share COVID-19 information and joint statements made in partnership with private universities and other partners. https://councilofpresidents.org/novel-coronavirus-covid-19-information-resources/  At that site, you can find
?  Washington's Public Four-Year College and Universities - Term Information
?  Joint Statement on COVID-19 Fall 2020 Admissions from Council of Presidents (COP) and Independent Colleges of Washington (ICW)
?  Joint Academic Statement
?  Joint Statement on College in the High School (CiHS)
?  Joint Statement on Dual Credit
?  Joint Statement on Transfer Students
The Joint Statement on COVID-19 Admissions provides contact information and website links to each university's admissions website. It also includes their intent to
?  Integrate flexibility into admissions processes to ease, to the extent possible, the disruption for fall 2020 applicants. Each university or college has institutional microsites dedicated to COVID-19 information, including details about fall 2020 admission decisions and deadlines.
?  Recognize that while students must satisfy high school graduation requirements and meet minimum college admission requirements for freshman, the  institutions will not disadvantage 2020 fall applicants due to the pandemic's effects on education delivery.


o   In addition to providing laptops and hotspots, colleges are expanding their WIFI reach into designated parking lots to provide access to students who may not have internet access in their homes.  Colleges providing this service indicate that they are not providing student access to the college buildings or restrooms.  Security staff monitor behavior to ensure users are practicing social distancing.

*      Issues being worked:

o   State Board staff has worked with IC to identify Medical Assisting, Phlebotomy and Respiratory Therapy as allied health programs that, in addition to Nursing, are "essential" during this pandemic. Also, like nurses, these programs need access to labs and clinic to complete instruction. Colleges are continuing to enroll and teach in these programs, but have concerns around accessing lab/clinic until May 5, 2020 and the impact on student's ability to graduate on-time. The Governor's office is aware of this concern and conversations are continuing.
*      Event Cancellations/Changes (Newly Added/Updated in RED)

     *   Dual Credit Summit, March 16-17 cancelled and being rescheduled for fall 2020 (Looking at October 5/6, 2020)
     *   ATL Retreat, March 26-27, cancelled.
     *   Dean Community of Practice, March session cancelled.
     *   Bridge to College meetings have been converted to virtual convenings.
     *   Guided Pathway Work Plan review, March 12-13, is converting to an online modality (details to follow).
     *   Annual Students of Color conference April 23-25 Yakima cancelled
     *   All Student Services conference April 29-May 1 Tacoma, Student Services Commission has been re-scheduled to May 3-6, 2021.
     *   Team Teacher training at Centralia College, March13, 2020, Cancelled
     *   COABE Conference has been Cancelled/Postponed (Originally scheduled for 4/5-4/8, postponed till summer)
     *   AACC has been cancelled.
     *   Council for Basic Skills April Meeting has been cancelled
     *   Intercollegiate Relations Committee (ICRC) is spring meeting cancelled (4/16-17)
     *   AEAC has been cancelled Spring qtr.
     *   Articulation and Transfer Council spring meeting (April 23-24) moved to Zoom.
     *   Spring ATL (May 6-8) has been cancelled.
     *   Faculty of Color Mentorship Program spring retreat (May 15) has been cancelled.
     *   Spring Math Conference (April 30 - May 2)  has been cancelled.
     *   College EBT Retailer Application Webinar scheduled for 4/8/2020 - postponed
     *   Workforce Education Council, April 30 - May 1 - cancelled.
     *   Early Childhood Teacher Preparation Council, April 30 - May 1 - cancelled.
     *   Workforce Connections Forum, scheduled for May 18-19th, has been rescheduled to August 25-26th.
     *   HRMC meeting scheduled for May has been cancelled.
     *   Spring CEDD Corrections Education Deans and Directors quarterly meeting is moved to a virtual meeting on Zoom  It starts at 9:00 AM  to 4:00 PM on May 19, 2020 and 9:00 AM - Noon on May 20, 2020.
     *   PIC has changed its meeting from May 14 and 15 at Lake Washington to May 14 via Zoom.
     *   Rendezvous 2020, July 27-29 - Cancelled


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