[Wsssc] FW: Pathways Module for SENSE and CCSSE

Thu Feb 8 13:49:45 PST 2018

Colleagues: here is updated information from CCCSE regarding a state or consortium purchase of SENSE and CCSSE. From our conversation at WSSSC last week, you were all going to check with your research folks and get back to me about your college's interest in going in together on this.

I'm still investigating how we could play an intermediary role at the State Board. There are some potential obstacles based on the dollar amount and sole source rules, but I am happy to pursue this if desired.

Looking forward to hearing back from you.

[Joe]
Joe Holliday
Director of Student Services

[SBCTC_Anniversary Logo_WhtGold_Round3OUT_v1_MC]

Washington State Board for Community and Technical Colleges
1300 Quince Street SE, PO Box 42495
Olympia, Washington  98504-2495
360-704-4334

From: Amina H Benchouia [mailto:Benchouia at cccse.org]
Sent: Thursday, February 8, 2018 9:20 AM
To: Joe Holliday <jholliday at sbctc.edu>
Cc: Garcia, Linda L <linda.garcia at cccse.org>; Crumpley, Jeff F <crumpley at cccse.org>; Waiwaiole, Evelyn N <evelyn at austin.utexas.edu>
Subject: RE: Pathways Module for SENSE and CCSSE

Hi Joe,

It's difficult to know exactly how other state systems handle payment on their end. And most state systems are much smaller. However, here's the most relevant example I can give you: There is another state that has participated very recently for which the cost of all its colleges to administer CCSSE, for example, does indeed exceed $100k. And while payment for the these colleges does appear to come from the state system, that system has me invoice each college individually for the survey. So, the $100k+ is not paid all at once but rather in small increments for each college. Perhaps an arrangement like that would work?

Either way, I am attaching our standard sole source provider letter.

I am also attaching updated pricing tables. Here are the changes since I last sent it:

*         As I mentioned recently, Yakima Valley Community College has a credit with us that can be used toward their next administration to cover the base cost. This is now reflected in the SENSE 2018 table.

*         For the six colleges that are participating in CCSSE 2018 (currently) at full price, they would be eligible to actually receive a 40% discount on SENSE 2018 as a retroactive packaging of CCSSE 2018 and SENSE 2018, and would be participating in CCSSE 2019 possibly at full price (unless they were eligible for the 15% statewide consortium discount). Of course, if they'd prefer to pay for CCSSE 2018 at full price and receive a package discount of 20% on SENSE 2018 and CCSSE 2019, that will change things a little, which is why I have those discounts highlighted in yellow. I can only package a pair of surveys, and you can see in the third attachment that there is a potential three administrations in a row for these six colleges.

As I mentioned in the fall, I suggest primarily focusing on the columns labeled "Base Price" for estimate purposes, as there are several factors influencing discount eligibility for different colleges. The third attachment is a visual of the participation patterns in the state-to illustrate what makes the discount eligibility at present a little complex (A=Administered; R=Registered; !=College added CCFSSE [faculty survey] to the administration).

I hope this information is helpful.

Sincerely,
Amina

From: Waiwaiole, Evelyn N
Sent: Thursday, February 08, 2018 7:45 AM
To: Joe Holliday; Amina H Benchouia
Cc: Garcia, Linda L; Crumpley, Jeff F
Subject: RE: Pathways Module for SENSE and CCSSE

Hi Joe -

I'm glad to hear of the interest.

I'm going to let Amina Benchouia, copied on this note, respond. She handles all payment and she also knows how we handle several unique states.

Evelyn Waiwaiole Ph.D. | Executive Director
Center for Community College Student Engagement
Program in Higher Education Leadership
Department of Educational Leadership and Policy
College of Education
The University of Texas at Austin
3316 Grandview Street
Austin, Texas 78705
512-232-6946
512-471-4209 (fax)
waiwaiole at cccse.org<mailto:waiwaiole at cccse.org>
www.cccse.org<http://www.cccse.org/>

From: Joe Holliday [mailto:jholliday at sbctc.edu]
Sent: Wednesday, February 07, 2018 4:35 PM
To: Waiwaiole, Evelyn N <evelyn at austin.utexas.edu<mailto:evelyn at austin.utexas.edu>>; Amina H Benchouia <Benchouia at cccse.org<mailto:Benchouia at cccse.org>>
Cc: Garcia, Linda L <linda.garcia at cccse.org<mailto:linda.garcia at cccse.org>>; Crumpley, Jeff F <crumpley at cccse.org<mailto:crumpley at cccse.org>>
Subject: RE: Pathways Module for SENSE and CCSSE

Evelyn: my apologies for the long delay in getting back to you. I was finally able to meet with the VPs for Student Services at our colleges, at their quarterly meeting, last week. There is general interest in a consortium or system approach to using SENSE and CCSSE, since most of our colleges use one or both of them. The challenge for us at the State Board will be in complying with our state contracting rules. Typically in these situations we would look at the possibility of a  "sole source" contract, which would be justifiable with a purchase this specific, however there is a maximum amount we can contract for when going the sole source route. I believe it is $100,000.

Have you encountered similar situations with other statewide or systemwide agreements? It would be helpful to learn of alternative approaches to this.

I will talk with our contracts person next, to confirm the accuracy of my statement above and see if she has any ideas for resolving the challenge. I will also follow up with the leadership of the VP group mentioned above to discuss further.

Thanks so much, and again, sorry for the delay.

[Joe]
Joe Holliday
Director of Student Services

[SBCTC_Anniversary Logo_WhtGold_Round3OUT_v1_MC]

Washington State Board for Community and Technical Colleges
1300 Quince Street SE, PO Box 42495
Olympia, Washington  98504-2495
360-704-4334

From: Waiwaiole, Evelyn N [mailto:evelyn at austin.utexas.edu]
Sent: Tuesday, November 28, 2017 6:24 AM
To: Amina H Benchouia <Benchouia at cccse.org<mailto:Benchouia at cccse.org>>; Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Cc: Garcia, Linda L <linda.garcia at cccse.org<mailto:linda.garcia at cccse.org>>; Crumpley, Jeff F <crumpley at cccse.org<mailto:crumpley at cccse.org>>
Subject: RE: Pathways Module for SENSE and CCSSE

Joe - let me know if you have any questions or if a call would be helpful.

Evelyn N. Waiwaiole | Executive Director, Ph.D.
Center for Community College Student Engagement
Program in Higher Education Leadership
Department of Educational Leadership and Policy
College of Education
The University of Texas at Austin
3316 Grandview Street
Austin, Texas 78705
512-232-6946 (assistant, Amina Benchouia)
512-471-4209 (fax)
waiwaiole at cccse.org<mailto:waiwaiole at cccse.org>
www.cccse.org<http://www.cccse.org>

From: Amina H Benchouia
Sent: Monday, November 27, 2017 5:34 PM
To: Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Cc: Waiwaiole, Evelyn N <evelyn at austin.utexas.edu<mailto:evelyn at austin.utexas.edu>>; Garcia, Linda L <linda.garcia at cccse.org<mailto:linda.garcia at cccse.org>>; Crumpley, Jeff F <crumpley at cccse.org<mailto:crumpley at cccse.org>>
Subject: RE: Pathways Module for SENSE and CCSSE

Good afternoon, Joe:

I hope you had a nice Thanksgiving holiday.

In looking back through accounts, it appears that Yakima Valley Community College has a credit with us that can be used toward their next administration to cover the base cost. So, the base fee of their next survey administration (CCSSE or SENSE) has already been paid for.

And to circle back, Pierce has consistently participated in Center surveys as a single, combined institution. I'd be happy to adjust the pricing estimate if it looks like that may change.

Best regards,
Amina

From: Joe Holliday [mailto:jholliday at sbctc.edu]
Sent: Wednesday, November 01, 2017 1:28 PM
To: Amina H Benchouia
Subject: RE: Pathways Module for SENSE and CCSSE

Thanks Amina. The discrepancy in the number of colleges appears to be that we count both colleges in Pierce College District, and you have them listed just as a District. I'll get back to you if we have any questions.

[Joe]
Joe Holliday
Director of Student Services

[SBCTC_Anniversary Logo_WhtGold_Round3OUT_v1_MC]

Washington State Board for Community and Technical Colleges
1300 Quince Street SE, PO Box 42495
Olympia, Washington  98504-2495
360-704-4334

From: Amina H Benchouia [mailto:Benchouia at cccse.org]
Sent: Wednesday, November 1, 2017 10:03 AM
To: Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Cc: Waiwaiole, Evelyn N <evelyn at austin.utexas.edu<mailto:evelyn at austin.utexas.edu>>; Garcia, Linda L <linda.garcia at cccse.org<mailto:linda.garcia at cccse.org>>; Crumpley, Jeff F <crumpley at cccse.org<mailto:crumpley at cccse.org>>
Subject: RE: Pathways Module for SENSE and CCSSE

Good morning, Joe:

I have attached a document outlining potential costs for the 33 community and technical colleges in the state to participate in both SENSE 2018 and CCSSE 2019.

In your email below, you mention that there are 34 institutions. It could be that our organization does not count the extended learning center at Spokane as a requisite for statewide participation. Let me know if I am otherwise misrepresenting the total group and if I should count the third Spokane institution back in.

In the attached estimate, I suggest primarily focusing on the columns labeled "Base Price," as (1) I wasn't sure if it's definite that any of these colleges will administer both SENSE 2018 and CCSSE 2019, which has discount implications, and (2) there are some other factors influencing discount eligibility for different colleges. For example, when a college participates in CCSSE and SENSE as a back-to-back pair, it is eligible to receive our package discount-20% off the base price of each of the two surveys. As noted in the attachment, a handful of the colleges are already signed up to participate in CCSSE 2018, so the hypothetical scenario represented in the estimate assumes that those colleges would be administering three surveys in a row (CCSSE 2018, SENSE 2018, and CCSSE 2019). I can only package a pair of back-to-back surveys. And thus, for those colleges, in the CCSSE 2019 table, you'll see a 0% discount (their supposed discount would have been with CCSSE 2018 + SENSE 2018). It could be that those colleges can earn a discount in other ways for CCSSE 2019 (i.e., registering for SENSE 2019 as well, or if the state participates in CCSSE 2019 as a whole-more on that below). Also, two of the colleges are new to Center surveys, so their first administration will be 25% off the base price.

Evelyn mentioned the benefits of statewide participation. In a case like this, the biggest benefit would be that the Center will host a free all-day workshop at a location of the system's choosing after results have been released. The other benefit is that each college in a statewide consortium can receive a 15% discount. Of course if they are already eligible for the package discount for a particular administration, that is the bigger discount and that is the one that will apply.

Please let me know if I can answer any questions about pricing.

Thank you,
Amina

Amina Benchouia | Administrative Manager
Center for Community College Student Engagement
Program in Higher Education Leadership
Department of Educational Leadership and Policy
College of Education
The University of Texas at Austin
3316 Grandview Street
Austin, Texas 78705
512-471-6687
512-471-4209 (fax)
benchouia at cccse.org<mailto:benchouia at cccse.org>
www.cccse.org<http://www.cccse.org/>

From: Joe Holliday [mailto:jholliday at sbctc.edu]
Sent: Monday, October 30, 2017 10:14 AM
To: Waiwaiole, Evelyn N
Cc: Amina H Benchouia; Garcia, Linda L; Crumpley, Jeff F
Subject: RE: Pathways Module for SENSE and CCSSE

Thanks Evelyn and Amina. I'll watch for it.

[Joe]
Joe Holliday
Director of Student Services
Interim Director, Student Success Center

[SBCTC_Anniversary Logo_WhtGold_Round3OUT_v1_MC]

Washington State Board for Community and Technical Colleges
1300 Quince Street SE, PO Box 42495
Olympia, Washington  98504-2495
360-704-4334

From: Waiwaiole, Evelyn N [mailto:evelyn at austin.utexas.edu]
Sent: Monday, October 30, 2017 8:12 AM
To: Joe Holliday <jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>>
Cc: Amina H Benchouia <Benchouia at cccse.org<mailto:Benchouia at cccse.org>>; Garcia, Linda L <linda.garcia at cccse.org<mailto:linda.garcia at cccse.org>>; Crumpley, Jeff F <crumpley at cccse.org<mailto:crumpley at cccse.org>>
Subject: RE: Pathways Module for SENSE and CCSSE

Hi Joe -

Sure - give us a few days to get this together.
I'm copying Amina Benchouia in our office. She will put this together for you.
She will also explain the discounts, and benefits of state wide participation.

Evelyn Waiwaiole Ph.D. | Executive Director
Center for Community College Student Engagement
Program in Higher Education Leadership
Department of Educational Leadership and Policy
College of Education
The University of Texas at Austin
3316 Grandview Street
Austin, Texas 78705
512-232-6946
512-471-4209 (fax)
waiwaiole at cccse.org<mailto:waiwaiole at cccse.org>
www.cccse.org<http://www.cccse.org/>

From: Joe Holliday [mailto:jholliday at sbctc.edu]
Sent: Monday, October 30, 2017 10:07 AM
To: Waiwaiole, Evelyn N <evelyn at austin.utexas.edu<mailto:evelyn at austin.utexas.edu>>
Subject: Pathways Module for SENSE and CCSSE

Evelyn: greetings from the Washington State Board for Community and Technical Colleges (SBCTC). I am following up with you at the request of our Executive Director, Jan Yoshiwara. We are interested in getting a pricing sheet from you for the pathways module of SENSE and CCSSE. We aren't sure if it would be a system-wide approach (34 colleges) or not at this point, so it would be helpful if you could include a "per college" price or pricing for 10-12 colleges (we expect to have that number of colleges actively engaged with guided pathways in 2018).

Thanks and I look forward to hearing back from you.

[Joe]
Joe Holliday
Director of Student Services
Interim Director, Student Success Center

[SBCTC_Anniversary Logo_WhtGold_Round3OUT_v1_MC]

Washington State Board for Community and Technical Colleges
1300 Quince Street SE, PO Box 42495
Olympia, Washington  98504-2495
360-704-4334

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