[Pubrec] Access to technology resources

[Erika Sullivan]

At Bellevue College we access the email archive servers which includes Office 365. We also have access to databases for contracts, payroll and HP. We go to individual departments and employees for other records that may be responsive. In order to meet adequate search requirements, we document how searches were performed (key words, departments searched, contacts and note if any technical issues occurred).

Megan Balka
Public Records Specialist
Bellevue College
425-564-2477
megan.balka at bellevuecollege.edu

-----Original Message-----
From: Pubrec <pubrec-bounces at lists.ctc.edu> On Behalf Of pubrec-request at lists.ctc.edu
Sent: Thursday, December 19, 2019 7:40 AM
To: pubrec at lists.ctc.edu
Subject: Pubrec Digest, Vol 3, Issue 4

Send Pubrec mailing list submissions to
	pubrec at lists.ctc.edu

To subscribe or unsubscribe via the World Wide Web, visit
	http://lists.ctc.edu/mailman/listinfo/pubrec_lists.ctc.edu
or, via email, send a message with subject or body 'help' to
	pubrec-request at lists.ctc.edu

You can reach the person managing the list at
	pubrec-owner at lists.ctc.edu

When replying, please edit your Subject line so it is more specific than "Re: Contents of Pubrec digest..."


Today's Topics:

   1. Access (Beach, Lisa)


----------------------------------------------------------------------

Message: 1
Date: Thu, 19 Dec 2019 14:20:58 +0000
From: "Beach, Lisa" <Lisa.Beach at cptc.edu>
To: "pubrec at lists.ctc.edu" <pubrec at lists.ctc.edu>
Subject: [Pubrec] Access
Message-ID:
	<CO2PR07MB2709010B1322CAF074B199E0F0520 at CO2PR07MB2709.namprd07.prod.outlook.com>
	
Content-Type: text/plain; charset="us-ascii"

Good Morning,
Do the majority of folks in our roles have access to technology resources?  For example, for the purposes of a public records search, do you personally access the ECM system, email archive servers etc. or do you order the records from individuals and the IT department?  I am primarily responsible for the searches and am curious if I'm putting myself personally at risk.  Any best practices, guidance or advise you can give will be greatly appreciated.  Happy Holidays!

[Wide-Column Signature with Graphic]
Lisa R. Beach
Director of Compliance
253.589.5603
253.709.3591
lisa.beach at cptc.edu<mailto:lisa.beach at cptc.edu>
Building 17, Room 109F

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/pubrec_lists.ctc.edu/attachments/20191219/98f0b764/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 92356 bytes
Desc: image001.png
URL: <http://lists.ctc.edu/pipermail/pubrec_lists.ctc.edu/attachments/20191219/98f0b764/attachment.png>

------------------------------

Subject: Digest Footer

Pubrec mailing list
Pubrec at lists.ctc.edu
http://lists.ctc.edu/mailman/listinfo/pubrec_lists.ctc.edu


------------------------------

End of Pubrec Digest, Vol 3, Issue 4
************************************