[LIBRARYDIR] Fw: [EXTERNAL]Student Success Software Vendor Demonstration Schedule, links, Guidelines, and Next Steps
Jeannie Henkle
jHenkle at wvc.edu
Wed Jan 22 12:44:07 PST 2025
Hello, All,
I am sharing this per a request from Michael Brown. Looks like an opportunity for our voices to be heard in this RFP process 🙂
Thank you,
Jeannie Henkle, MLIS<https://ischool.uw.edu/programs/mlis/what-is-library-science>
Director of Libraries & Learning Support Services
Wenatchee Valley College
Phone: (509) 682-6718
(she/her/hers pronouns)
currently reading: The Searcher<https://www.goodreads.com/book/show/52661162-the-searcher>, by Tana French
________________________________
From: Monica Wilson <mwilson at sbctc.edu>
Sent: Tuesday, January 21, 2025 9:52 AM
Greetings,
You are receiving this message because you have participated as a member of the Student Success Software RFP committee, the Student Success Software RFP Vendor Evaluation Scoring Team, and/or the Strategic Technology Advisory Committee.
We are excited to announce that demonstrations have been scheduled with the top four vendors from the RFP process. Each demonstration will include a 90-minute presentation followed by 30 minutes for questions, making each session two hours in total. The sessions will not be recorded.
Please feel free to share the demonstration times below (meeting requests are attached) with the commissions and councils you represent:
* EAB: Thursday, January 23, 9:00 AM – 11:00 AM PST
* Webex Link<https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=mab15c0b678341149bc1e389a07488274__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaW64SNqu$>
* Meeting number (access code): 2661 742 4126
* Meeting password: bS3TE2UxFc9
* Frequency Foundry: Tuesday, January 28, 11:30 AM – 1:30 PM PST
* Webex Link<https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=m7471e0326703260070a8f43dbc902f09__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8Acmafv46WFd$>
* Meeting number (access code): 2663 395 9066
* Meeting password: mQyx2mUdP53
* HighPoint: Wednesday, January 29, 9:00 AM – 11:00 AM PST
* Webex Link<https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=m243ff8f3946149d88d9c4a841997d260__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaczLn5rr$>
* Meeting number (access code): 2663 133 7737
* Meeting password: K6egpmAJE25
* ConexEd: Wednesday, January 29, 11:30 AM – 1:30 PM PST
* Webex Link<https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=madeb8cb496d9272e75d604286e6b7280__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaRSrelMg$>
* Meeting number (access code): 2660 882 5502
* Meeting password: PfVpWHEM238
Important Confidentiality Guidelines
These demonstrations are part of the confidential RFP process and subject to public disclosure laws in accordance with Chapter 42.56 RCW, the Public Disclosure Act. Please note:
* Any notes or written feedback you take during the demonstrations are protected during the RFP process but may become disclosable once the apparent successful vendor is selected.
To maintain the integrity of the process, we ask that non-scoring participants agree to the following:
1. Do Not Discuss RFP Scores
Avoid discussing RFP scores or evaluations with members of the Vendor Evaluation Scoring Team (VEST). Scoring discussions are strictly prohibited.
2. Provide Feedback via Survey
All feedback on vendor presentations should be submitted to the VEST using the provided feedback survey<https://urldefense.com/v3/__https://docs.google.com/forms/d/e/1FAIpQLSfAPp8hseLpD-Y-158PgmckyFLRtoIg7e8d9-SC49cjqR_YZA/viewform__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8Acmaa-Z0KdY$>.
3. Do Not Share Presentation Content
Refrain from discussing presentation content outside the group of viewers. This is not an opportunity to "share what you learned." Information must remain confidential until the RFP process is fully closed.
4. Ask Questions Thoughtfully
While you are welcome to ask questions during the demonstrations, please be aware that VEST members have reviewed detailed vendor responses and may have additional context.
Next Steps
1. Review and Update Scores:
Following the demonstrations, VEST members will have the opportunity to review their initial scores. Any updated scores should be emailed to Abraham Rocha<mailto:arocha at sbctc.edu>, who will recalculate the rankings for the top four vendors.
1. Accessibility testing
Vicki Walton, Web Accessibility Specialist/IT Quality Assurance Tester for SBCTC will conduct testing both concurrently and separately from the presentations. This preliminary functional testing will focus on evaluating pages from a student user perspective using the following methods:
• Screen reader testing
• Navigation without a mouse
• Voice command usability
Additional testing through an external vendor will also be performed to document concerns.
1. Finalize Evaluation Scoring:
After completing the vendor presentations and the accessibility final review, we will finalize the evaluation scoring.
1. Present Scoring to Executive Sponsor:
The finalized scoring and the recommended winning vendor will be presented to our Executive Sponsor for approval or denial to move forward with the award.
1. Contract Negotiations:
During contract negotiations, we will have an additional opportunity to address and discuss the cost of the services.
Thank you for your cooperation and commitment to ensuring a fair and thorough RFP process. Please let us know if you have any questions or require further clarification.
Best,
Monica
[Compass]Monica Wilson (she|her|hers)<https://urldefense.com/v3/__https://medium.com/gender-inclusivit/why-i-put-pronouns-on-my-email-signature-and-linkedin-profile-and-you-should-too-d3dc942c8743__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaREBJP8x$>
Director, Student Success Center
Washington State Board for Community and Technical Colleges
Cell: 503-307-1555 | e: mwilson at sbctc.edu<mailto:mwilson at sbctc.edu> | website: www.sbctc.edu<https://urldefense.com/v3/__http://www.sbctc.edu/__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaaRNODn2$>
Schedule a Meeting<https://urldefense.com/v3/__https://calendly.com/mwilson-wassc__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaQ-u5Y9y$>
______________________________________________________________________________
SBCTC Vision
“Leading with racial equity, our colleges maximize student potential and transform lives
within a culture of belonging that advances racial, social, and economic justice
in service to our diverse communities.”
CAUTION: This email originated from an external source. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first before clicking a link or opening any attachments. If you are unsure, contact the WVC IT Help Desk at x6550 (509-682-6550) or email helpdesk at wvc.edu for assistance and guidance.
Per Washington State law, this e-mail communication may be subject to public disclosure. Unauthorized review, use or disclosure of this information is strictly prohibited. If you are not the intended recipient, please notify the sender immediately and promptly delete the message. Thank you
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