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Hello, All,</div>
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I am sharing this per a request from Michael Brown. Looks like an opportunity for our voices to be heard in this RFP process π</div>
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<span style="background-color: rgb(255, 255, 255);">Thank you,</span></div>
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<span style="background-color: rgb(255, 255, 255);"><b><br>
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<span style="background-color: rgb(255, 255, 255);"><b>Jeannie Henkle, <a href="https://ischool.uw.edu/programs/mlis/what-is-library-science" target="_blank" id="OWAbeca9421-1b4e-a546-0934-b59382864633" class="OWAAutoLink" title="Original URL: https://ischool.uw.edu/programs/mlis/what-is-library-science. Click or tap if you trust this link." rel="noopener noreferrer" data-auth="Verified" data-linkindex="1" style="margin: 0px;">
MLIS</a></b></span></div>
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Director of Libraries & Learning Support Services</div>
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Wenatchee Valley College</div>
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Phone: (509) 682-6718</div>
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<span style="background-color: rgb(255, 255, 255);">(she/her/hers pronouns)</span></div>
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<span style="font-size: 14.6667px; background-color: rgb(255, 255, 255);"><b>currently reading:
</b></span><span style="font-size: 11pt; background-color: rgb(255, 255, 255);"><b><i><a href="https://www.goodreads.com/book/show/52661162-the-searcher" id="OWA21061fa3-c70f-474c-f220-8a5a27050630" class="OWAAutoLink" title="https://www.goodreads.com/book/show/52661162-the-searcher" style="background-color: rgb(255, 255, 255);">The
Searcher</a></i></b></span><span style="font-size: 14.6667px; background-color: rgb(255, 255, 255);">, by Tana French</span></div>
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<b>From:</b> Monica Wilson <mwilson@sbctc.edu><br>
<b>Sent:</b> Tuesday, January 21, 2025 9:52 AM<br>
<b><br>
</b></div>
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<span style="color: black;">Greetings,</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">You are receiving this message because you have participated as a member of the Student Success Software RFP committee, the Student Success Software RFP Vendor Evaluation Scoring Team, and/or the Strategic Technology Advisory Committee.</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">We are excited to announce that demonstrations have been scheduled with the top four vendors from the RFP process. Each demonstration will include a 90-minute presentation followed by 30 minutes for questions, making each session
two hours in total. The sessions will not be recorded.</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Please feel free to share the demonstration times below (meeting requests are attached) with the commissions and councils you represent:</span></p>
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<span style="color: black;"> </span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>EAB</b>: Thursday, January 23, 9:00 AM β 11:00 AM PST</li><ul style="direction: ltr; margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<span style="color: rgb(70, 120, 134);"><b><u><a href="https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=mab15c0b678341149bc1e389a07488274__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaW64SNqu$" id="OWA2d38db1c-5be1-1435-0607-615e1b8f75f6" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(70, 120, 134);">Webex
Link</a></u></b></span></li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting number (access code): </b>2661 742 4126</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting password: </b>bS3TE2UxFc9</li></ul>
</ul>
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<span style="color: black;"> </span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Frequency Foundry</b>: Tuesday, January 28, 11:30 AM β 1:30 PM PST</li><ul style="direction: ltr; margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<span style="color: rgb(70, 120, 134);"><b><u><a href="https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=m7471e0326703260070a8f43dbc902f09__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8Acmafv46WFd$" id="OWA00fd36e7-1963-6049-2a36-4208ed7a3fad" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(70, 120, 134);">Webex
Link</a></u></b></span></li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting number (access code): </b>2663 395 9066</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting password: </b>mQyx2mUdP53</li></ul>
</ul>
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<span style="color: black;"> </span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>HighPoint</b>: Wednesday, January 29, 9:00 AM β 11:00 AM PST</li><ul style="direction: ltr; margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<span style="color: rgb(70, 120, 134);"><b><u><a href="https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=m243ff8f3946149d88d9c4a841997d260__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaczLn5rr$" id="OWA2531c1c2-8bfb-c909-16f3-b475db879963" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(70, 120, 134);">Webex
Link</a></u></b></span></li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting number (access code): </b>2663 133 7737</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting password: </b>K6egpmAJE25</li></ul>
</ul>
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<span style="color: black;"><b> </b></span></p>
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<b>ConexEd</b>: Wednesday, January 29, 11:30 AM β 1:30 PM PST</li><ul style="direction: ltr; margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<span style="color: rgb(70, 120, 134);"><b><u><a href="https://urldefense.com/v3/__https://sbctc.webex.com/sbctc/j.php?MTID=madeb8cb496d9272e75d604286e6b7280__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaRSrelMg$" id="OWAaa53b929-ac11-c493-fe06-c2093786f381" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(70, 120, 134);">Webex
Link</a></u></b></span></li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting number (access code): </b>2660 882 5502</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Meeting password: </b>PfVpWHEM238</li></ul>
</ul>
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<span style="color: black;"><b> </b></span></p>
<p style="direction: ltr; margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;"><b>Important Confidentiality Guidelines</b></span></p>
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<span style="color: black;"> </span></p>
<p style="direction: ltr; margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">These demonstrations are part of the confidential RFP process and subject to public disclosure laws in accordance with Chapter 42.56 RCW, the Public Disclosure Act. Please note:</span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
Any notes or written feedback you take during the demonstrations are protected during the RFP process but may become disclosable once the apparent successful vendor is selected.</li></ul>
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<span style="color: black;"> </span></p>
<p style="direction: ltr; margin: 0in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">To maintain the integrity of the process, we ask that
<b>non-scoring participants agree to the following</b>:</span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Do Not Discuss RFP Scores</b><br>
Avoid discussing RFP scores or evaluations with members of the Vendor Evaluation Scoring Team (VEST). Scoring discussions are strictly prohibited.</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Provide Feedback via Survey</b><br>
All feedback on vendor presentations should be submitted to the VEST using the <span style="color: rgb(70, 120, 134);">
<u><a href="https://urldefense.com/v3/__https://docs.google.com/forms/d/e/1FAIpQLSfAPp8hseLpD-Y-158PgmckyFLRtoIg7e8d9-SC49cjqR_YZA/viewform__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8Acmaa-Z0KdY$" id="OWAfb194427-2cf5-831c-c618-366698896ecf" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(70, 120, 134);">provided
feedback survey</a></u></span>.</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Do Not Share Presentation Content</b><br>
Refrain from discussing presentation content outside the group of viewers. This is not an opportunity to "share what you learned." Information must remain confidential until the RFP process is fully closed.</li><li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Ask Questions Thoughtfully</b><br>
While you are welcome to ask questions during the demonstrations, please be aware that VEST members have reviewed detailed vendor responses and may have additional context.</li></ol>
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<span style="color: black;"> </span></p>
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<span style="color: black;"><b>Next Steps</b></span></p>
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<span style="color: black;"><b> </b></span></p>
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<b>Review and Update Scores:</b></li></ol>
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<span style="color: black;">Following the demonstrations, VEST members will have the opportunity to review their initial scores. Any updated scores should be emailed to
</span><span style="color: rgb(70, 120, 134);"><u><a href="mailto:arocha@sbctc.edu" id="OWAeee36f9b-4257-9c8b-48cf-0797ec650686" class="x_x_OWAAutoLink" style="color: rgb(70, 120, 134); margin-top: 0px; margin-bottom: 0px;">Abraham Rocha</a></u></span><span style="color: black;">,
who will recalculate the rankings for the top four vendors.</span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Accessibility testing</b></li></ol>
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<span style="color: black;">Vicki Walton, Web Accessibility Specialist/IT Quality Assurance Tester for SBCTC will conduct testing both concurrently and separately from the presentations. This preliminary functional testing will focus on evaluating pages from
a student user perspective using the following methods:</span></p>
<p style="direction: ltr; text-indent: -0.5in; margin: 0in 0in 0in 1.25in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">β’</span><span style="font-family: "Times New Roman"; font-size: 7pt; color: black; line-height: normal;">
</span><span style="color: black;">Screen reader testing</span></p>
<p style="direction: ltr; text-indent: -0.5in; margin: 0in 0in 0in 1.25in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">β’</span><span style="font-family: "Times New Roman"; font-size: 7pt; color: black; line-height: normal;">
</span><span style="color: black;">Navigation without a mouse</span></p>
<p style="direction: ltr; text-indent: -0.5in; margin: 0in 0in 0in 1.25in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">β’</span><span style="font-family: "Times New Roman"; font-size: 7pt; color: black; line-height: normal;">
</span><span style="color: black;">Voice command usability</span></p>
<p style="direction: ltr; text-indent: 0.25in; margin: 0in 0in 0in 0.25in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">Additional testing through an external vendor will also be performed to document concerns.</span></p>
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<b>Finalize Evaluation Scoring:</b></li></ol>
<p style="direction: ltr; margin: 0in 0in 0in 0.5in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">After completing the vendor presentations and the accessibility final review, we will finalize the evaluation scoring.</span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Present Scoring to Executive Sponsor:</b></li></ol>
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<span style="color: black;">The finalized scoring and the recommended winning vendor will be presented to our Executive Sponsor for approval or denial to move forward with the award.</span></p>
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<li style="font-family: Aptos, sans-serif; font-size: 11pt; color: black; direction: ltr; margin: 0in;">
<b>Contract Negotiations:</b></li></ol>
<p style="direction: ltr; margin: 0in 0in 0in 0.5in; font-family: Aptos, sans-serif; font-size: 11pt;">
<span style="color: black;">During contract negotiations, we will have an additional opportunity to address and discuss the cost of the services.</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Thank you for your cooperation and commitment to ensuring a fair and thorough RFP process. Please let us know if you have any questions or require further clarification.</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Best,</span></p>
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<span style="color: black;"> </span></p>
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<span style="color: black;">Monica</span></p>
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</p>
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<img alt="Compass" width="60" height="111" size="2211" contenttype="image/jpeg" style="width: 0.625in; height: 1.1666in; margin-top: 0px; margin-bottom: 0px; float: left;" data-outlook-trace="F:3|T:3" src="cid:image002.jpg@01DB6BEA.2A0BFE70"><span style="font-family: "Franklin Gothic Medium", sans-serif; font-size: 13pt; color: rgb(0, 55, 100);">Monica
Wilson </span><span style="font-family: "Franklin Gothic Medium", sans-serif; font-size: 10pt; color: blue;"><u><a href="https://urldefense.com/v3/__https://medium.com/gender-inclusivit/why-i-put-pronouns-on-my-email-signature-and-linkedin-profile-and-you-should-too-d3dc942c8743__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaREBJP8x$" id="OWA3f983470-978e-530e-3cbb-8802a245bf20" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: blue; margin-top: 0px; margin-bottom: 0px;">(she|her|hers)</a></u></span></p>
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<span style="font-family: "Franklin Gothic Medium", sans-serif; font-size: 12pt; color: rgb(0, 55, 100);">Director, Student Success Center<br>
</span><span style="font-family: "Franklin Gothic Book", sans-serif; font-size: 12pt; color: rgb(0, 55, 100);">Washington State Board for Community and Technical Colleges</span></p>
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<span style="font-family: "Franklin Gothic Book", sans-serif; font-size: 12pt; color: rgb(31, 73, 125);">Cell: 503-307-1555 | e:
</span><span style="font-family: "Franklin Gothic Book", sans-serif; font-size: 12pt; color: blue;"><u><a href="mailto:mwilson@sbctc.edu" id="OWA3dd89b99-5aea-2ba9-8359-e030d3dd513b" class="x_x_OWAAutoLink" style="color: blue; margin-top: 0px; margin-bottom: 0px;">mwilson@sbctc.edu</a></u></span><span style="font-family: "Franklin Gothic Book", sans-serif; font-size: 12pt; color: rgb(31, 73, 125);"> |
website: <u><a href="https://urldefense.com/v3/__http://www.sbctc.edu/__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaaRNODn2$" id="OWA230a57f4-70fe-69b7-a83f-69c0a1fbd370" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(31, 73, 125); margin-top: 0px; margin-bottom: 0px;">www.sbctc.edu</a></u></span><span style="font-size: 12pt; color: rgb(31, 73, 125);"><br>
</span><span style="font-size: 14pt; color: rgb(5, 99, 193);"><b><u><a href="https://urldefense.com/v3/__https://calendly.com/mwilson-wassc__;!!CVJAgw2XxpAa!iBSUPYWHDttX2s867U-K1XZoXO0NLnhqRfvuJvPEuGSw86bVrcdp2KcLkNOat6UFRtzx8AcmaQ-u5Y9y$" id="OWA8aaade96-90af-1698-8d73-163f4a667aee" class="x_x_OWAAutoLink" data-auth="NotApplicable" style="color: rgb(5, 99, 193); margin-top: 0px; margin-bottom: 0px;">Schedule
a Meeting</a></u></b></span></p>
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<span style="font-size: 12pt; color: rgb(31, 56, 100);"><i>
</i>SBCTC Vision<i> </i></span></p>
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<span style="font-size: 12pt; color: rgb(31, 56, 100);"><i> βLeading with racial equity, our colleges maximize student potential and transform lives</i></span></p>
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<span style="font-size: 12pt; color: rgb(31, 56, 100);"><i> within a culture of belonging that advances racial, social, and economic justice</i></span></p>
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<span style="font-size: 12pt; color: rgb(31, 56, 100);"><i> in service to our diverse communities.β </i></span></p>
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