[LIBRARYDIR] Archives space?

[Mindy Coslor]

We've managed to weed some of the old records (ancient financial records).  We keep all the college catalogs, commencement programs, the old yearbooks, and literary magazines.  We also have a few photographs and a few programs of college events.  We are not so fortunate as to have a climate controlled room.  We keep everything in our Tech Services Workroom.  A digitization project is dreamed about, but we just don't have the staff.

It is my understanding that retaining college catalogs and commencement programs are among our mandates per the General Retention Schedule for Washington's Community and Technical College System (https://www.sos.wa.gov/_assets/archives/recordsmanagement/community-and-technical-colleges-sector-records-retention-schedule-v.1.1-(february-1998-updated-april-2007).pdf) .  Has anyone heard if that requirement has changed?

Dr. Mindy Coslor, Ph.D.
Director of Library Services
Skagit Valley College
360.416.7761

From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Kennedy James
Sent: Monday, February 12, 2018 4:13 PM
To: WACTC Library Directors <librarydir at lists.ctc.edu>
Subject: Re: [LIBRARYDIR] Archives space?

We have a large archives of documnts, college historical photographs, and college yearbooks from the past, and have digitized most of it.  We don't have a good plan for adding new things, and will likely want to explore other platforms.

http://centralia.sdlhost.com/




From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Samantha Hines
Sent: Monday, February 12, 2018 3:11 PM
To: WACTC Library Directors <librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>>
Subject: [LIBRARYDIR] Archives space?

Hello,

Could you let me know if you have any sort of archives room on your campus? We had one but it was eliminated last year because "offices are for people, not stuff." I have a chance to try to bring it back but I'd love to have some information that archives in some sort of room with a closing door with controlled access for the public are in fact a thing that other CTC libraries in WA are doing.

Thanks!
Sam

---
Samantha Schmehl Hines
Associate Dean for Instructional Resources and Library Director
Peninsula College
1502 E Lauridsen Blvd
Port Angeles, WA 98362
(360) 417-6275 | shines at pencol.edu<mailto:shines at pencol.edu>



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