[LIBRARYDIR] Classification of subscriptions in your budget?
Tammy Siebenberg
tsiebenberg at yvcc.edu
Thu Apr 27 09:37:30 PDT 2017
Samantha,
We had the same thing happen at Yakima. It has something to do with each college have to prepare its own financial statement instead of being part of SBCTC's financial statement.
As of now, we are using the following codes:
EJ 40 SUBSCRIPTIONS Library online services, e.g., databases, eBook collections, streaming licenses, streaming services
EJ 50 SUBSCRIPTIONS Library print newspapers, magazines, journals, etc., with shelf life <1 year
ER 00 PURCHASED SERVICES Fax services; hiring a trainer to come here to teach employees
EY 00 SOFTWARE MAINT LEASE Online access to programs needed to run the library, support services, maintenance/warranty agreements
EZ 00 OTHER GOODS & SERVIC One-time public performance licenses (Swank Motion Pictures, Inc.), advertising, permits
JA 00 NON CAP.ASSETS Equipment, computer, copier, AV equipment, furniture under $5,000 (includes USBs,
keyboards, mice, printers)
JC 00 FURN,EQUIP,SOFTWARE Equipment, computer, copier, AV equipment, furniture over $5,000
JD 00 LIBRARY RESOURCES Library Media Center DVDs
JD 11 LIBRARY-BOOKS Library print books, purchased eBooks, other printed items with shelf life >1 year
Our online subscriptions were moved from JD 12 to EJ 40. Our print journal subscriptions moved from JD 11 to EJ 50.
Tammy R. Siebenberg, MLIS
Director – Library & Media Services
Yakima Valley College
509.574.4984
tsiebenberg at yvcc.edu
www.yvcc.edu
-----Original Message-----
From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Samantha Hines
Sent: Thursday, April 27, 2017 9:12 AM
To: librarydir at lists.ctc.edu
Subject: [LIBRARYDIR] Classification of subscriptions in your budget?
Hello,
Our college's Business Services office has been reviewing the coding of library subscription expenses and has determined that they are annual in nature and do not meet state capitalization requirements and has thus changed their coding to reflect the useful life as to that of less than a year, which will have impact on the value of the collection as assessed. How are these subscriptions coded on your campus? Should I be concerned?
Thanks for any info/advice you can provide, Samantha Hines Peninsula College
Sent from my iPad
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