[LIBRARYDIR] Classification of subscriptions in your budget?

[Tammy Siebenberg]

Samantha,

We had the same thing happen at Yakima.  It has something to do with each college have to prepare its own financial statement instead of being part of SBCTC's financial statement.

As of now, we are using the following codes:

EJ	40	SUBSCRIPTIONS			Library online services, e.g., databases, eBook collections, streaming licenses, streaming services
EJ	50	SUBSCRIPTIONS			Library print newspapers, magazines, journals, etc., with shelf life <1 year
ER	00	PURCHASED SERVICES		Fax services; hiring a trainer to come here to teach employees
EY	00	SOFTWARE MAINT LEASE	Online access to programs needed to run the library, support services, maintenance/warranty agreements
EZ	00	OTHER GOODS & SERVIC	One-time public performance licenses (Swank Motion Pictures, Inc.), advertising, permits

JA	00	NON CAP.ASSETS		Equipment, computer, copier, AV equipment, furniture under $5,000 (includes USBs,
						keyboards, mice, printers)
JC	00	FURN,EQUIP,SOFTWARE	Equipment, computer, copier, AV equipment, furniture over $5,000
JD	00	LIBRARY RESOURCES		Library Media Center DVDs
JD	11	LIBRARY-BOOKS			Library print books, purchased eBooks, other printed items with shelf life >1 year

Our online subscriptions were moved from JD 12 to EJ 40.  Our print journal subscriptions moved from JD 11 to EJ 50.

Tammy R. Siebenberg, MLIS 
Director – Library & Media Services  ​ 
Yakima Valley College 
509.574.4984   
tsiebenberg at yvcc.edu 
www.yvcc.edu  

-----Original Message-----
From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Samantha Hines
Sent: Thursday, April 27, 2017 9:12 AM
To: librarydir at lists.ctc.edu
Subject: [LIBRARYDIR] Classification of subscriptions in your budget?

Hello, 

Our college's Business Services office has been reviewing the coding of library subscription expenses and has determined that they are annual in nature and do not meet state capitalization requirements and has thus changed their coding to reflect the useful life as to that of less than a year, which will have impact on the value of the collection as assessed. How are these subscriptions coded on your campus? Should I be concerned?

Thanks for any info/advice you can provide, Samantha Hines Peninsula College

Sent from my iPad
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