[LIBRARYDIR] forgiving old fines/fees

[Waite, Amy]

Hi,

                At Clark College, we now forgive fines and fees that are older than 3 years which also matches our cycle for deleting bib records for lost items from the catalog. Prior to ALMA migration, we kept fees and fines up to 5 years but it was time-consuming for staff to manually track registration blocks with very little results for things out that long. We only refund the replacement cost of the item for up to 6 months from the payment date on the advice of the auditor and do not make any refunds of fines or billing/processing fees.

Regards,
Amy Waite
Access Services Manager
Clark Libraries
1933 Fort Vancouver Way/ LIB 112
Vancouver, WA 98663
360-992-2152




From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Mindy Coslor,
Sent: Tuesday, August 11, 2015 12:21 PM
To: WACTC Library Directors <librarydir at lists.ctc.edu>
Subject: Re: [LIBRARYDIR] forgiving old fines/fees

We can forgive fines (and often do), but never a replacement fee for a lost item.  My Business Office would not permit what they would call "gifting of public funds."

Mindy Coslor, Ph.D.
Director of Library Services
Skagit Valley College
2405 E. College Way
Mount Vernon, WA  98273
360.416.7761/mcoslor at skagit.edu<mailto:360.416.7761/mcoslor at skagit.edu>

From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Howard Fuller
Sent: Tuesday, August 11, 2015 10:46 AM
To: 'WACTC Library Directors'
Subject: Re: [LIBRARYDIR] forgiving old fines/fees

Yes. At some point it costs more to pursue the collection of the fine than the amount of the fine itself.

We've no firm date of when we halt collections, but with the migration we will be clearing most fine collections unless they are of non-library owned equipment and even then we sometimes forgive the fine if the equipment is no longer used in any courses (and the department of ownership has no interest in collecting it).

Howard

From: LIBRARYDIR [mailto:librarydir-bounces at lists.ctc.edu] On Behalf Of Sue Kennedy
Sent: Tuesday, August 11, 2015 10:36 AM
To: librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>
Subject: [LIBRARYDIR] forgiving old fines/fees

Hi all!

Do you forgive really old fines/fees?  And if so, how old do they have to be?

Shellie just helped us with a patron purge, and we still have loads of records.  Thinking ahead to migration.

Thanks!

Sue
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