[laces_wa] LACES_WA Digest, Vol 4, Issue 36

[Reardon, Danielle]

Good morning,

I just wanted to thank you all for your thoughtful input and willingness to help. There is a lot to take away from what you have all shared. When we get to that point, I'll be sure to share any information that can be found about using the system in this way. 

Thanks again,
Danielle Reardon


Danielle Reardon (she/her)
Program Coordinator for Transitional Studies
509.542.4829 or ext. 2229
2600 N. 20th Ave. Pasco, WA 99301 MS-A6    

-----Original Message-----
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Sent: Monday, August 19, 2024 2:31 PM
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Subject: LACES_WA Digest, Vol 4, Issue 36

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Today's Topics:

   1. Re: Using LACES to create electronic student files (Tobi Martinez)


----------------------------------------------------------------------

Message: 1
Date: Mon, 19 Aug 2024 21:30:11 +0000
From: Tobi Martinez <TMartinez at whatcom.edu>
To: "Reardon, Danielle" <dreardon at columbiabasin.edu>,
        "laces_wa at lists.ctc.edu" <laces_wa at lists.ctc.edu>
Subject: Re: [laces_wa] Using LACES to create electronic student files
Message-ID:
        <CY5PR15MB54633BAB29CAF7DA13310711AD8C2 at CY5PR15MB5463.namprd15.prod.outlook.com>

Content-Type: text/plain; charset="utf-8"

We have electronic files. We have it set up very similar to a paper filing system. Each student has a file. The contents of that file are separated by academic years. Everything must be labeled a particular way as to indicate the qtr/year it is for. Anything not specific to a qtr/yr is kept in the main part of the file. The plan moving forward is that academic year folders can be deleted after the 6 year requirement to retain records expires. I have attached our instructions sheet about Digital Student Files.

We have also considered using LACES but I wanted to get a better feel for it before making any decisions. I have the same questions as you regarding storage capacity.

Have a nice day ?

Tobi Jean Martinez | Program Specialist for Transitional Learning (ELL/ABE/GED/HS+) Whatcom Community College | 237 W. Kellogg Rd. Bellingham, WA 98226 Ph. 360-383-3060 | Fax 360-383-4062 Hablo espa?ol | tmartinez at whatcom.edu<mailto:tmartinez at whatcom.edu>

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From: LACES_WA <laces_wa-bounces at lists.ctc.edu> On Behalf Of Reardon, Danielle via LACES_WA
Sent: Monday, August 19, 2024 2:17 PM
To: laces_wa at lists.ctc.edu
Subject: [laces_wa] Using LACES to create electronic student files

Good afternoon,

Transitional Studies at Columbia Basin College is still using physical files for students (*gasp! I know). We would like to transition to an electronic system, and were considering using the documents section in LACES to fulfill this need.

My question is have any other schools began to utilize LACES in this way, and if so, what processes have you implemented in order to achieve a smooth(ish) transition? Are there any issues to consider regarding storage capacity within the system that you are aware of?

If you already have an electronic filing system, I would be grateful for any insights in general regarding this endeavor. We are specifically looking at what must be included in the student files for both ABE and ELA.

I look forward to your responses. Any information is greatly appreciated.

Thank you for your time,

Danielle Reardon

[Visit the CBC Website]<https://www.columbiabasin.edu/>

Danielle Reardon (she/her/ella)

Transitional Studies Dept.

509.542.4829 or ext. 2229

2600 N. 20th Ave. Pasco, WA 99301

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