[GuidedPathways] Thank you + Summary of Key Insights on Class Scheduling
Lopez, Leticia
Tish.Lopez at seattlecolleges.edu
Mon Sep 16 09:23:06 PDT 2019
Hi all,
I just wanted to thank the following schools for graciously taking the time to fill out our class scheduling survey:
* Bates Technical College
* Bellingham Technical College
* Centralia College
* Clark College
* Clover Park Technical College
* Columbia Basin
* Edmonds Community College
* Everett Community College
* Green River College
* Lake Washington Institute of Technology
* Lower Columbia College
* North Seattle College
* Olympic Colllege
* Pierce College
* Renton Technical College
* Seattle Central College
* South Puget Sound Community College
* Skagit Valley College
* Spokane Community College
* Spokane Falls Community College
* Whatcom Community College
* Wenatchee Valley College
Overall, our day-long scheduling retreat on 9/13 went really well. Approximately 25 members of our campus community (vice presidents, deans, program coordinators, schedulers, advisors, faculty, guided pathway leads, etc.) came together to review all the research and data we collected on classroom scheduling as well as learn more about how each division currently schedules classes. From this work, the group identified three areas they would like to focus on next year to enhance classroom scheduling on our campus.
Here are a few key insights we learned from each of you:
1. The schools that expressed the most satisfaction with their scheduling process, for the most part, share the following traits: a) they adopted a campus-wide annual scheduling process with agreed-upon processes and deadlines and b) their process was collaborative and intentionally designed to give faculty, deans, schedulers, advisors, etc. the opportunity to review draft schedules together before being made available to students.
2. Department or division "ownership" (real or perceived) of rooms as well as faculty-driven scheduling continues to be the biggest barrier to most school's ability to create class schedules based on student need. Several schools noted that scheduling reform needs to incorporate a culture shift to address this challenge.
3. ctcLink is going to change the way campuses do scheduling. This was repeated by several schools in our system who have already transitioned from Legacy to ctcLink.
4. There is some great innovation happening in our state around scheduling, including:
* Whatcom's guarantee to AS online and evening students that they can complete their degree within three years. (link<Behttps://www.whatcom.edu/home/showdocument?id=7426>)
* Wenatchee Valley College's set of Scheduling Principles that guides their work. (link<https://docs.google.com/document/d/1xe0SsV7bKpkTowFp15gzYMiUlq3R-XufB-hbMjJ53VA/edit?usp=sharing>)
* Whatcom Community College's "STEMplate" which is a guide, created by STEM faculty, for minimizing class scheduling conflicts in STEM.
* South Puget Sound's class scheduling process. We need to learn more, but it sounds innovative and promising!
* Edmond Community College's internal google pages site for scheduling development which all campus employees can access. We were only able to access a few pages, but it's impressive in its organization, transparency, and clarity.
Again, thank you to each college listed above for graciously sharing your class scheduling information, documents, and suggestions with us. I am continually grateful to work in a state community and technical college system that understands the importance of information sharing for the betterment of all.
Best,
Tish
------------------------------------------------------
Leticia Lopez
Faculty Co-Lead, Guided Pathways Initiative
English Coordinator
South Seattle College
Office: RSB 193
(206) 934-5872
Leticia.Lopez at seattlecolleges.edu<mailto:Leticia.Lopez at seattlecolleges.edu>
[1472495488043_ssc80.png]
________________________________
From: Lopez, Leticia <Tish.Lopez at seattlecolleges.edu>
Sent: Monday, September 9, 2019 1:58 PM
To: Guidedpathways at lists.ctc.edu <guidedpathways at lists.ctc.edu>
Subject: Reminder: Classroom Scheduling on Your Campus -- Request to Information/Guidance
Hi all,
Thank you to the following schools who have completed our classroom scheduling survey thus far:
* Clark College
* Clover Park Technical College
* Everett Community College
* Lake Washington Institute of Technology
* North Seattle College
* Spokane Falls Community College
* Wenatche Valley College
Your input has already resulted in several rich conversations on our campus. Thank you!
Our day-long class scheduling retreat is this Friday 9/13. We're planning to share what we learn about class scheduling in the SBCTC system on that day.
REMINDER REQUEST: Can each school on this listserve please have someone familiar with classroom scheduling on their campus fill-out the survey below? It should only take 10 minutes to complete:
LINK: https://seattlecolleges.formstack.com/forms/classroom_scheduling_at_other_colleges_input_form
Further details about this request can be found on the original e-mail below. Thank you in advance for your assistance. We greatly appreciate it!
Best,
Tish
------------------------------------------------------
Leticia Lopez
Faculty Co-Lead, Guided Pathways Initiative
English Coordinator
South Seattle College
Office: RSB 193
(206) 934-5872
Leticia.Lopez at seattlecolleges.edu<mailto:Leticia.Lopez at seattlecolleges.edu>
[1472495488043_ssc80.png]
________________________________
From: Lopez, Leticia <Tish.Lopez at seattlecolleges.edu>
Sent: Saturday, August 31, 2019 9:57 AM
To: Guidedpathways at lists.ctc.edu <guidedpathways at lists.ctc.edu>
Subject: Classroom Scheduling on Your Campus -- Request to Information/Guidance
Hi all,
South Seattle College is getting ready to review our classroom scheduling process and practices to ensure that students are able to enroll in courses they need when they need them and can plan their lives around school from one term to the next.
We're currently collecting data to inform our planning as well as organizing an all-day campus retreat to jump-start this effort. As such, I'm writing to this group with two requests:
1) As part of our data-gathering process, we want to get a better sense of how classroom scheduling is done on other campuses. We would greatly appreciate if someone on your campus with scheduling expertise could fill-out the classroom scheduling survey below by September 10th. It should only take 10 minutes of their time and we're happy to share what we learn with this group.
* LINK TO SURVEY: https://seattlecolleges.formstack.com/forms/classroom_scheduling_at_other_colleges_input_form
2) We also want to make sure have a successful one-day scheduling retreat. Has your campus recently worked on improving the classroom scheduling on your campus by chance? If so, can we pick your brain about how your organized and planned your campus effort? We would love an opportunity to learn from you.
Thank you in advance for responding to this request. We greatly appreciate it!
Best,
Tish
------------------------------------------------------
Leticia Lopez
Faculty Co-Lead, Guided Pathways Initiative
English Coordinator
South Seattle College
Office: RSB 193
(206) 934-5872
Leticia.Lopez at seattlecolleges.edu<mailto:Leticia.Lopez at seattlecolleges.edu>
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