[ctcLinkfinaidsupport] FA Weeklyish Bulletin 05/22/2025

Thu May 22 14:19:07 PDT 2025

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A Financial Aid Focus
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Reminders:

  *   📣 Please do not run your ISIR Jobset during the day, unless asked by FA Support. Doing so can have negative impacts to other processing in the system.

  *   📣 Please note that the Disbursement ID table will be locked down for editing on Monday 6/2/2025.  Please double-check the dates in your Disbursement ID table in Set Up SACR > Product Related > Financial Aid > Awards > Disbursement ID Table

  *   🚨 On 5/21/25, WSAC released the WCG and CBS MFIs and Award Amounts.  Please go into your 2026 Set Up pages for State Aid and update your MFI and award charts.  Examples:

Navigation:  Set Up SACR > Product Related > Financial Aid > CTC Custom > CTC Interfaces > WA College Grant

2026 WCG Awards Amounts Table
[An image of the Awards Amounts Table with a red annotation box outlining the Award Amounts and the Save button]

2026 MFI Set Up Table

[An image of the MFI Setup Table with a red arrow pointing to the View All link and red annotation box outlining the MFI Setup and the Add a New Row + outlined with the Save button also outlined]

Navigation:  Set Up SACR > Product Related > Financial Aid > CTC Custom > CTC Interfaces > College Bound Scholarship

2026 CBS Award Amounts Table
[An image of the CBS Award Amounts Table with the Amounts field and Save button annotated in a red box]

  *   🚨 If you have awarded any 25/26 WCG/CBS awards based on 25/26 MFI and Award Amounts, be sure to run a recalc, cancel the awards, and re-retrieve the award package with the new amounts:

Navigation:  Financial Aid > CTC Custom > CTC Interfaces > WCG Population/Update

Recalc example:
[An image of the WCG Population Update page with the Selection Tool and Query Name field headers, the Edit Prompts link and prompts of Institution, Aid Year, OK button, and Academic Institution and Aid Year, Recalculate button and Run button annotated in a red box]

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Financial Aid Learning Opportunities
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Calendar invites with Webex log in information already sent out to the ctcLinkfinaidsupport list serv:

Session:  Cross-Pillar Work Session:  Reconciliation Show & Tell
When:  Thursday, 06/05/2025, 1:00PM – 3:00PM
Audience:  FA, SF & FIN Staff responsible for reconciling federal and state funding
Presenters:  Bellevue Staff: Financial Aid Director - Christine Taylor, Associate Director of Student Center-Financial Aid - Jennifer Fetters, and Finance Manager - Jennifer McMillan
Session Description:
Join us for a cross-pillar work session as SBCTC hosts our esteemed colleagues from Bellevue College in a Webex on the hot topic of reconciliation!  Guest speakers Financial Aid Director, Christine Taylor, Associate Director of Student Center-Financial Aid, Jennifer Fetters, and Finance Manager, Jennifer McMillan, walk through their local business process on reconciliation for Pell, Direct Loan, and state funds.  This session emphasizes the importance of interdepartmental communication during monthly reconciliation processes and reviews key steps unique to Bellevue College in their local reconciliation business process.

Session:  Fin Aid Training Workshop: (Header Colleges Only) Loan Set Up for Schema 5.0c and 25/26 Loan Processing
When:  Tuesday, 06/10/2025, 9:00AM – 12:00PM
Audience:  Header College Financial Aid Staff responsible for Direct Loan Origination and Outbounding
Presenters:  Kelly Forsberg, FA Functional Trainer
Agenda:
Updating/checking Loan Fee Set Up
Updating/checking Loan Fee in Item Types Set Up
Updating/checking the Loan Fee in Create Loan Types pg
Updating the Process Loans Run Control ID parameters to 2026 AY

  *   Break from 10:30AM – 10:45AM

Updating the EY Summer Include & Summer Exclude Run Control ID parameters to 2025/2026 dates and AY.
Updating the EY Process Loan Dates Run Control ID to 2026 AY.
Updating the Schema to 5.0c on the EY Generate Direct Loan Data pg.
Updating and/or creating EY Run Control IDs for your Direct Loan Reports

Session:  Fin Aid Training Workshop: (Trailer Colleges Only) Loan Set Up for Schema 5.0c and 25/26 Loan Processing
When:  Tuesday, 08/26/2025, 9:00AM – 12:00PM
Audience:  Trailer College Financial Aid Staff responsible for Direct Loan Origination and Outbounding
Presenters:  Kelly Forsberg, FA Functional Trainer
Agenda:
Updating/checking Loan Fee Set Up
Updating/checking Loan Fee in Item Types Set Up
Updating/checking the Loan Fee in Create Loan Types pg
Updating the Process Loans Run Control ID parameters to 2026 AY

  *   Break from 10:30AM – 10:45AM

Updating the EY Summer Include & Summer Exclude Run Control ID parameters to 2025/2026 dates and AY.
Updating the EY Process Loan Dates Run Control ID to 2026 AY.
Updating the Schema to 5.0c on the EY Generate Direct Loan Data pg.
Updating and/or creating EY Run Control IDs for your Direct Loan Reports

Did you not receive a calendar invite?  As a reminder, you can go to the SBCTC Calendar<https://www.sbctc.edu/calendar> (filter by Calendar ctcLink Learning Opportunities > Financial Aid) to get the information and block out your own calendar for this time.

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Just for Fun!
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Try This Out!

Positive Affirmations to Add to Your Daily Rotation:

  *   ✨ I am in the right place at the right time, doing the right thing – Louise Hay
  *   ⚓ Conscious breathing is my anchor – Thich Nhat Hanh
  *   👀 Courage starts with showing up and letting ourselves be seen – Brené Brown
  *   💜 Make way for the unprecedented and watch your reality rearrange itself – Yrsa Daley-Ward
  *   💓Open your heart and drink in this glorious day – Heather Havrilsky
  *   🤟 Who you are inside is what helps you make and do everything in life – Mister Rogers

Source:  Oprah Daily<https://www.oprahdaily.com/life/relationships-love/g25629970/positive-affirmations/>

TGIF-eve,

~FA Support & Training

[cid:image007.jpg at 01DBCB24.7896EDE0]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
kforsberg at sbctc.edu<mailto:kforsberg at sbctc.edu> • o: 360-704-1066
sbctc.edu<https://www.sbctc.edu/> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/> • Bluesky: @sbctc.edu<https://bsky.app/profile/sbctc.edu>
LinkedIn: @sbctc<https://www.linkedin.com/company/sbctc/>

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