[ctcLinkfinaidsupport] FA Weeklyish Bulletin - 02/10/2023

Kelly Forsberg kforsberg at sbctc.edu
Fri Feb 10 08:07:08 PST 2023

Knowing is Half the Battle!
• Super Helpful Reminders and Tips!

  *   Is WCG/CBS Awarding giving you rounding headaches? 😩 — When you are awarding, do your awards split unevenly and you end up having to correct them with Custom Split?  For example, the award distributes to Fall $1490, Winter $1488, and Spring $1488?  Like so:

[cid:image003.jpg at 01D93D26.2E0436E0]

There’s a fix in the set up for that uneven split!  From the WCG and CBS Processing Guide<https://ctclinkreferencecenter.ctclink.us/m/92436/l/798586-9-2-wcg-and-cbs-processing-business-process-guide>, on or around page 10:

[Text  Description automatically generated]

So, this means, to get your awards to round evenly, without having to Custom Split the award, you have the discretion to increase or decrease the award set up by $1 or $2 to get your awards to split evenly when auto-packaging:

From the WCG Set Up page, (Set Up SACR > Product Related > Financial Aid > CTC Custom > CTC Interfaces > WA College Grant > WCG Set Up):

Increase the total award amount by $1 or $2 up or down, if it meets the above criteria in the red box, from the WCG and CBS Business Processing Guide.  For example, the
First MFI range in the table will split unevenly, when divided by 3:  $4466 / 3 = $1488.666666.  If you increase the total award set up amount by $1, the award splits evenly:  $4467 / 3 = $1489

Continue to adjust all other award amounts in the WCG and CBS Set Up table, up or down by $1 or $2, so the award splits evenly when awarding.  This adjustment is permitted, per the WSAC WCG and CBS Program Manual<https://wsac.wa.gov/sites/default/files/2022-23_WCGandCBS_ProgramManual-Rev1-23.pdf>, pg. 30

Example only:

[Table  Description automatically generated]

To fully test this adjustment out, please work in PCD.  You may also file a ticket with ctcLink FA Support for assistance on getting these tables updated.

• Query Corner!

  *   What are the most commonly used queries in FA?  Here they are, all lumped into a QRG for your convenience:  NEW!  Most Commonly Used Fin Aid ctcLink Queries<https://ctclinkreferencecenter.ctclink.us/m/104724/l/1632734-most-commonly-used-fin-aid-ctclink-queries> – this ctcLink Reference Center Doc holds all the commonly used queries for each sub-module in FA

What’s Coming Down the Pike?:
• Aid Year Rollover Sessions
O FA Support is in the process of rolling your Aid Year over to the upcoming 2023-2024 Aid Year.  We will be wrapping up with all colleges’ AYROs by the end of the month in February.

  *   FA Training Sessions
     *   The next FA Training is scheduled for Tuesday, 03/07/23. All calendar invites with Webex log in info are sent out to those subscribed to the ctclinkfinaidsupport list serv.  You can track all events in FA and other pillar areas here in the SBCTC Calendar<https://www.sbctc.edu/calendar>.  Tip, you can filter to just FA using the filters on the right side of the SBCTC calendar page.
  *   FA Work Sessions
     *   The next FA Work session is scheduled for Thursday, 02/23/23.  The session topic is ISIR Suspense Management Best Practices, with guest presenters, Spokane Falls Community College’s very own, Ashley Clark, Rena Tinnell, and Maddie Leutwyler.  They will be presenting the goods on how they manage their ISIR suspense and what works for their unique institution.  Kelly Forsberg will also review general Best Practices as recommended from State Board.  Don’t miss it!

In Case You Missed It:
• From NASFAA:
[cid:image004.jpg at 01D93D22.18C757C0]

Training Team Updates:
• New!   On Monday 04/17/2023, the Training Team will offer a cross-pillar training on the end-to-end process of how funds move from FA to SF to FIN-GL.  A calendar invite with Webex information is forthcoming in the coming weeks as content and objectives are developed.

Environment Updates:
•   Reminders!

  *   PCD Environment Refresh on March 6th, 2023.  If you have any data you are testing in the PCD environment, you still have time to build and test before the next refresh.

Just for Fun! 😊
• This Day in History. Black History Today states, “On February 10, 1964, the United States House of Representatives passed The Civil Rights Act of 1964 after 70 days of debate. The Act made discrimination illegal on the basis of race, color, religion, national origin, and sex in public accommodations, employment, and programs that are federally funded. A substitute bill of this major piece of civil rights legislation was finally approved on June 19, 1964 by the United States Senate after a 50 day filibuster organized by senators from the south. President Lyndon B. Johnson signed the Act into law on July 2, 1964.  Being a law and being an enforced law are two different things, it still took years for many areas of the country to abide by The Civil Rights Act of 1964.”
February 10 | (blackhistory.today)<https://blackhistory.today/february-10>


[Compass]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
o: 360-704-1066

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