[ctcLinkfinaidsupport] Legacy Data Access Project

[Ana Ybarra]

Good afternoon,
Now that Washington’s community and technical colleges have migrated to ctcLink, we have begun to plan and prepare for the eventual shutdown of the Legacy environment.  Legacy data will be moved to SQL Server and an application will be developed to provide secure access to system Legacy data users.
Legacy environments must be shut down before June 2023 or the college system will incur substantial costs associated with licensing and maintenance.  
What to expect in 2023

  *   The SBCTC Application Services team will meet with the ctcLink College Collaboration Group and ctcLink Working Group for their input.
  *   We will be reaching out to form an ad hoc Legacy Data Access Project advisory group comprised of knowledgeable Legacy users systemwide for guidance and application testing. Expertise in the following areas is key:

     *   Financial Aid System (FAS)
     *   Financial Management System (FMS)
     *   Payroll/Personnel Management System (PPMS)
     *   Student Management System (SMS)
     *   DataExpress/Database Reporting

  *   Surveys to gather systemwide input about Legacy data access needs will be distributed in mid- to late-January 2023.  Your responses will help SBCTC build technical requirements for the new Legacy Data Access application.

  *   When the Legacy Data application is ready, designated Legacy data users at each college and SBCTC will receive secure logins and instructions on how to access the app.
Stay tuned and please reach out if you have any questions or concerns. 
This message will be forwarded to ctcLink College Points of Contact, ctcLink Working Group, ctcLink Pillar Support lists, PPMS, and associated commissions/councils.
Thank you,
-Grant
[Compass]Grant Rodeheaver
Deputy Executive Director / CIO, IT Division
Washington State Board for Community and Technical Colleges
grodeheaver at sbctc.edu<mailto:grodeheaver at sbctc.edu> • o: 360-704-3939  • c: 360-280-4733
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>


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