[BLC] FW: COVID-19, March 13, 2020 Update

[Carli Schiffner]

From: John Boesenberg <jboesenberg at sbctc.edu>
Sent: Friday, March 13, 2020 4:20 PM
To: Carli Schiffner <cschiffner at sbctc.edu>; Laura McDowell <lmcdowell at sbctc.edu>; Grant Rodeheaver <grodeheaver at sbctc.edu>
Subject: FW: COVID-19, March 13, 2020 Update

For distribution via the commission listservs your area supports.

John Boesenberg, Deputy Executive Director
Business Operations
360-704-4303; jboesenberg at sbctc.edu<mailto:jboesenberg at sbctc.edu>

From: John Boesenberg
Sent: Friday, March 13, 2020 4:15 PM
To: Amit Singh (amit.singh at edcc.edu<mailto:amit.singh at edcc.edu>) <amit.singh at edcc.edu<mailto:amit.singh at edcc.edu>>; Amy Morrison (amy.morrison at lwtech.edu<mailto:amy.morrison at lwtech.edu>) <amy.morrison at lwtech.edu<mailto:amy.morrison at lwtech.edu>>; Arlen Harris <aharris at sbctc.edu<mailto:aharris at sbctc.edu>>; Beth Gordon <bgordon at sbctc.edu<mailto:bgordon at sbctc.edu>>; Bob Mohrbacher - Centralia (bob.mohrbacher at centralia.edu<mailto:bob.mohrbacher at centralia.edu>) <bob.mohrbacher at centralia.edu<mailto:bob.mohrbacher at centralia.edu>>; Carli Schiffner <cschiffner at sbctc.edu<mailto:cschiffner at sbctc.edu>>; Chad Hickox (chad.hickox at wwcc.edu<mailto:chad.hickox at wwcc.edu>) <chad.hickox at wwcc.edu<mailto:chad.hickox at wwcc.edu>>; Cherie Berthon <cberthon at sbctc.edu<mailto:cberthon at sbctc.edu>>; Cheryl Roberts <cheryl.roberts at shoreline.edu<mailto:cheryl.roberts at shoreline.edu>>; Chris Bailey (cbailey at lowercolumbia.edu<mailto:cbailey at lowercolumbia.edu>) <cbailey at lowercolumbia.edu<mailto:cbailey at lowercolumbia.edu>>; Christine Johnson (christine.johnson at ccs.spokane.edu<mailto:christine.johnson at ccs.spokane.edu>) <christine.johnson at ccs.spokane.edu<mailto:christine.johnson at ccs.spokane.edu>>; Daria Willis (dwillis at everettcc.edu<mailto:dwillis at everettcc.edu>) <dwillis at everettcc.edu<mailto:dwillis at everettcc.edu>>; Darrell Cain - Pierce Puyallup (dcain at pierce.ctc.edu<mailto:dcain at pierce.ctc.edu>) <dcain at pierce.ctc.edu<mailto:dcain at pierce.ctc.edu>>; Eric Murray (emurray at cascadia.edu<mailto:emurray at cascadia.edu>) <emurray at cascadia.edu<mailto:emurray at cascadia.edu>>; Grant Rodeheaver <grodeheaver at sbctc.edu<mailto:grodeheaver at sbctc.edu>>; Ivan Harrell (iharrell at tacomacc.edu<mailto:iharrell at tacomacc.edu>) <iharrell at tacomacc.edu<mailto:iharrell at tacomacc.edu>>; Jan Yoshiwara <jyoshiwara at sbctc.edu<mailto:jyoshiwara at sbctc.edu>>; Jim Minkler (jim.minkler at ghc.edu<mailto:jim.minkler at ghc.edu>) <jim.minkler at ghc.edu<mailto:jim.minkler at ghc.edu>>; Jim Richardson (jrichardson at wvc.edu<mailto:jrichardson at wvc.edu>) <Jrichardson at wvc.edu<mailto:Jrichardson at wvc.edu>>; John Boesenberg <jboesenberg at sbctc.edu<mailto:jboesenberg at sbctc.edu>>; John Mosby (jmosby at highline.edu<mailto:jmosby at highline.edu>) <jmosby at highline.edu<mailto:jmosby at highline.edu>>; Joyce Loveday (joyce.loveday at cptc.edu<mailto:joyce.loveday at cptc.edu>) <joyce.loveday at cptc.edu<mailto:joyce.loveday at cptc.edu>>; Julie Walter <jwalter at sbctc.edu<mailto:jwalter at sbctc.edu>>; Julie White - Pierce College Fort Steilacoom (juwhite at pierce.ctc.edu<mailto:juwhite at pierce.ctc.edu>) <juwhite at pierce.ctc.edu<mailto:juwhite at pierce.ctc.edu>>; Kathi Hiyane-Brown (khiyane-brown at whatcom.edu<mailto:khiyane-brown at whatcom.edu>) <khiyane-brown at whatcom.edu<mailto:khiyane-brown at whatcom.edu>>; Kevin Brockbank (Kevin.brockbank at scc.spokane.edu<mailto:Kevin.brockbank at scc.spokane.edu>) <Kevin.brockbank at scc.spokane.edu<mailto:Kevin.brockbank at scc.spokane.edu>>; Kevin McCarthy (kmccarthy at rtc.edu<mailto:kmccarthy at rtc.edu>) <kmccarthy at rtc.edu<mailto:kmccarthy at rtc.edu>>; Kim Perry - Bellingham Tech (kperry at btc.edu<mailto:kperry at btc.edu>) <kperry at btc.edu<mailto:kperry at btc.edu>>; Kim Tanaka <ktanaka at sbctc.edu<mailto:ktanaka at sbctc.edu>>; Kimberlee Messina (Kimberlee.Messina at sfcc.spokane.edu<mailto:Kimberlee.Messina at sfcc.spokane.edu>) <Kimberlee.Messina at sfcc.spokane.edu<mailto:Kimberlee.Messina at sfcc.spokane.edu>>; Kristen Jones (kristen.jones at bellevuecolleg.edu<mailto:kristen.jones at bellevuecolleg.edu>) <kristen.jones at bellevuecollege.edu<mailto:kristen.jones at bellevuecollege.edu>>; Laura McDowell <lmcdowell at sbctc.edu<mailto:lmcdowell at sbctc.edu>>; Lin Zhou - Bates <lzhou at batestech.edu<mailto:lzhou at batestech.edu>>; Linda Kaminski <lkaminski at yvcc.edu<mailto:lkaminski at yvcc.edu>>; Luke Robins (lrobins at pencol.edu<mailto:lrobins at pencol.edu>) <lrobins at pencol.edu<mailto:lrobins at pencol.edu>>; Marty Cavalluzzi - Olympic <mcavalluzzi at olympic.edu<mailto:mcavalluzzi at olympic.edu>>; Michele Johnson <mjohnson at pierce.ctc.edu<mailto:mjohnson at pierce.ctc.edu>>; Rebekah Woods (rwoods at columbiabasin.edu<mailto:rwoods at columbiabasin.edu>) <rwoods at columbiabasin.edu<mailto:rwoods at columbiabasin.edu>>; Rosie Rimando-Chareunsap - South Seattle (Rosie.Rimando at seattlecolleges.edu<mailto:Rosie.Rimando at seattlecolleges.edu>) <Rosie.Rimando at seattlecolleges.edu<mailto:Rosie.Rimando at seattlecolleges.edu>>; Sandra Fowler-Hill (sfowler-hill at clark.edu<mailto:sfowler-hill at clark.edu>) <sfowler-hill at clark.edu<mailto:sfowler-hill at clark.edu>>; Sheila Edwards Lange - Seattle Central (Sheila.EdwardsLange at seattlecolleges.edu<mailto:Sheila.EdwardsLange at seattlecolleges.edu>) <Sheila.EdwardsLange at seattlecolleges.edu<mailto:Sheila.EdwardsLange at seattlecolleges.edu>>; Shouan Pan (shouan.pan at seattlecolleges.edu<mailto:shouan.pan at seattlecolleges.edu>) <shouan.pan at seattlecolleges.edu<mailto:shouan.pan at seattlecolleges.edu>>; Suzanne Johnson (sjohnson at greenriver.edu<mailto:sjohnson at greenriver.edu>) <sjohnson at greenriver.edu<mailto:sjohnson at greenriver.edu>>; Terry Leas (terryl at bigbend.edu<mailto:terryl at bigbend.edu>) <terryl at bigbend.edu<mailto:terryl at bigbend.edu>>; Tim Stokes (tstokes at spscc.edu<mailto:tstokes at spscc.edu>) <tstokes at spscc.edu<mailto:tstokes at spscc.edu>>; Tom Keegan (thomas.keegan at skagit.edu<mailto:thomas.keegan at skagit.edu>) <thomas.keegan at skagit.edu<mailto:thomas.keegan at skagit.edu>>; Warren Brown (warren.brown at seattlecolleges.edu<mailto:warren.brown at seattlecolleges.edu>) <warren.brown at seattlecolleges.edu<mailto:warren.brown at seattlecolleges.edu>>; Wayne Doty <wdoty at sbctc.edu<mailto:wdoty at sbctc.edu>>
Cc: Bac at lists.ctc.edu<mailto:Bac at lists.ctc.edu>; Human Resource Management Commission (HRMC) <personnel at lists.ctc.edu<mailto:personnel at lists.ctc.edu>>
Subject: COVID-19, March 13, 2020 Update

The information listed below has come-up since yesterday's message was sent.  Additional information/details may be accessed through our Google Drive at https://drive.google.com/drive/folders/1PnHhItWpvNhUhhxrCq5LSzxjenmVS5nw.

*       General Information:
o   Governor Inslee issued an executive order closing K-12 schools across Washington State, effective at 12:01 am Tuesday, March 17, 2020 through Friday, April 24.  Proclamation will be issued later today.
o   Governor Inslee issued an executive order requiring colleges and universities throughout Washington State to move to an on-live format, social distancing for prof/tech courses that cannot be taught on-line, limited services on campus -  effective Monday, 12:01a.m, Tuesday March 17 through Friday, April 24.  A proclamation will be issued later today.
*       Employment Information
o   See Head Start Section for ability to continue paying Head Start employee if the center closes.
o   The Health Care Authority issued information concerning health care coverage and COVID-19 and posted it on their website at Information about novel corona virus (COVID-19)<https://urldefense.com/v3/__https:/lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDAzMTMuMTg2NjQ1ODEiLCJ1cmwiOiJodHRwczovL3d3dy5oY2Eud2EuZ292L2luZm9ybWF0aW9uLWFib3V0LW5vdmVsLWNvcm9uYS12aXJ1cy1jb3ZpZC0xOSJ9.TqcdtkLFjaqcJJwASJ1OF--0CtiD4-JI-UPt8UOeauA/br/76061784087-l__;!!JmPEgBY0HMszNaDT!8fRVX85esEk6ocyhEm2D4C_oLlo0YhPAiu05J0S9mF3qAX5B9hJyHxSKQ7yQDw$>.  Once there, click on the PEBB link.
*       Instruction/Student Services
o   Colleges will be surveyed to get clarity regarding transition to on-line for spring quarter and academic calendar changes.  The survey  will be sent to VPI's.
o   Educational Technology Updates: A conference call was held this morning with SBCTC staff and Allied Health/Nursing deans and directors to discuss the impact of executive order issued earlier this week about restricting access to nursing care facilities. Next steps:
?  A survey will be administered to our colleges this afternoon asking about needs for online secure testing and how the SBCTC can assist; and about the challenges faced by college employees and students if moving to a remote operations environment.
?  Letter being prepared for the Governor to request clarification of messaging extending from the executive order and how to best share communication to impacted student groups; and WAC changes that may need to be addressed regarding the offering of clinical hours in a simulation environment versus at a site; and the overall need for personal protection equipment for our students and employees in clinical settings.
?  SBCTC to provide clarity on the impact of incomplete grades and clinical hour thresholds not met.
o   Student Veterans Update:  A bill was introduced today to encourage the Department of Veterans Affairs Secretary to treat programs that may be forced into an online environment due to COVID 19 related reasons as residential programs; so not to negatively impact student veterans. Waiting for documentation.
o   Correctional Education.  SBCTC sent message earlier today to Correction Education Directors concerning a confirmed COVID-19 case at Monroe and possible future decisions by DOC.  At this time, folks are encouraged to conduct educational activities as normal as possible, until/unless DOC directs otherwise.
o   Proctoring Tools.
o   State Board is working on a contract with Honorlock at the rate of $4.50 per test (55,556 tests) for use in the short-term (Wtr & Spring).
o   Once the contract is signed, State Board will make the service available to current Honorlock customers and colleges who have not currently settled on a system but need help.
o   Current Respondus customers have been offered free proctoring (Respondus Monitor) through June - that's contingent on their having licensed LockDown Browser.
o   Through Spring, SBCTC e-Learning work will work on a case-by-case basis with colleges that currently have no agreement in place but prefer to use Respondus rather than Honorlock.  eLearning will cover these new users' initial LockDown Browser licensing fee (roughly  $3K - $7K, depending on institutional size). This allows these colleges to take advantage of the 'free' Respondus Monitor offer.
o   Any absolute outliers who need support will be addressed on a case-by-case basis after an evaluation of need.
o   eLearning will conduct a normal proctoring tool RFP in spring/summer 2020 to put 2-3 contracts in place for system use.
o   Additional Measures in support of distance learning-style:
*       Subsidize eTutoring implementation fee for new members (potentially 4 colleges, $4,000.00).
*       Scale tutor training as necessary by adding contracted tutors.
*       Subsidize live captioning for agency events, webinars, and meetings.
*       Head Start
o   The Office of Head Start sent out a bulletin today (See Google Drive, Employee Guidance Folder) advising grantees to work with local health authorities related to closure of centers.  They also are "direction programs to continue to pay wages and provide benefits for staff unable to report to work during center closures due to COVID-19.  They state that during center closures staff should continue to engage families/deliver service remotely, to the extent possible.
*       Zoom Licensing
o   Additional temporary licenses have been provided to assist with online education and telecommuting needs.  Since these temporary licenses became available Friday afternoon 3/6, we have added over 4,200 temporary Zoom Pro licenses spread across 22 of our colleges.
*       Event Cancellations/Changes (Newly Added in RED)

     *   Dual Credit Summit, March 16-17 cancelled and being rescheduled for fall 2020 (Looking at October 5/6, 2020)
     *   ATL Retreat, March 26-27, cancelled.
     *   Dean Community of Practice, March session cancelled.
     *   Bridge to College meetings have been converted to virtual convenings.
     *   Guided Pathway Work Plan review, March 12-13, is converting to an online modality (details to follow).
     *   Annual Students of Color conference April 23-25 Yakima cancelled
     *   All Student Services conference April 29-May 1 Tacoma, Student Services Commission considering cancelling.
     *   Team Teacher training at Centralia College, March13, 2020, Cancelled
     *   COABE Conference has been Cancelled/Postponed (Originally scheduled for 4/5-4/8, postponed till summer)
     *   AACC has been cancelled.
     *   Council for Basic Skills April Meeting has been cancelled
     *   Intercollegiate Relations Committee (ICRC) is spring meeting cancelled (4/16-17)
     *   AEAC has been cancelled Spring qtr.
     *   Articulation and Transfer Council spring meeting (April 23-24) moved to Zoom.
     *   Spring ATL (May 6-8) considering cancellation.


John Boesenberg, Deputy Executive Director
Business Operations
360-704-4303; jboesenberg at sbctc.edu<mailto:jboesenberg at sbctc.edu>

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