[BFET] [UCE] FW: DSHS COVID 19 - BFET Program

[Jennifer Dellinger]

Good Morning BFET Team,

Please see the below message received from DSHS BFET Policy in regards to operations during this time.

As a reminder, please make sure you are adhering to your data security requirements as per your BFET Grant Assurances when utilizing teleworking agreements. Additionally, if you are going to utilized electronic signatures, you need to follow you college's electronic signature policy when implementing. If you are unsure of your college's policies you can check with your Business Office or IT Departments.

If you have any questions or concerns about the information below or how this will look for your program, please let me know. The SBCTC's goal is to remain flexible and help you meet the needs of your students while staying healthy and safe!

Kindly,


[Compass]Jennifer Dellinger
Program Administrator
Washington State Board for Community and Technical Colleges
Email: jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu> ∙ Office: 360.704.3925

Electronic Privacy Notice:  This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and is also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation.



From: Howard, Shavana (DSHS) On Behalf Of DSHS RE ESA SW BFET Policy
Sent: Tuesday, March 17, 2020 6:40 PM
To:
Cc: Mai, Ashley (DSHS) <MaiA at dshs.wa.gov<mailto:MaiA at dshs.wa.gov>>; Malloy, Jennifer L (DSHS) <mallojl at dshs.wa.gov<mailto:mallojl at dshs.wa.gov>>; Medalen, Monica (DSHS) <OertlMR at dshs.wa.gov<mailto:OertlMR at dshs.wa.gov>>; Kavanaugh, Susan G <kavansg at dshs.wa.gov<mailto:kavansg at dshs.wa.gov>>; Luanne Muller (luannem at nwjustice.org<mailto:luannem at nwjustice.org>) <luannem at nwjustice.org<mailto:luannem at nwjustice.org>>; Maxwell, Tameka D <maxwetd at dshs.wa.gov<mailto:maxwetd at dshs.wa.gov>>; Smith, Anni K <aksmith at dshs.wa.gov<mailto:aksmith at dshs.wa.gov>>; Thrower, Georgina G (DSHS) <throwgg at dshs.wa.gov<mailto:throwgg at dshs.wa.gov>>; Johnson, Priscilla (DSHS) <johnspl at dshs.wa.gov<mailto:johnspl at dshs.wa.gov>>; Clark, Caleb <ClarkCX at dshs.wa.gov<mailto:ClarkCX at dshs.wa.gov>>; Adams, Corinna (DSHS) <adamsc2 at dshs.wa.gov<mailto:adamsc2 at dshs.wa.gov>>; Malcolm, Billie (DSHS) <MalcoBS at dshs.wa.gov<mailto:MalcoBS at dshs.wa.gov>>; Skaar, David W (DSHS) <skaardw at dshs.wa.gov<mailto:skaardw at dshs.wa.gov>>; Stallsworth, Cindy (DSHS) <StallCM at dshs.wa.gov<mailto:StallCM at dshs.wa.gov>>; Stelly, Kimberly (DSHS) <StellKR at dshs.wa.gov<mailto:StellKR at dshs.wa.gov>>; Talbott, Felicia (DSHS) <agdamfm at dshs.wa.gov<mailto:agdamfm at dshs.wa.gov>>; Williams, Bessie (DSHS) <WilliBL at dshs.wa.gov<mailto:WilliBL at dshs.wa.gov>>; Williams, Gus <WilliGX1 at dshs.wa.gov<mailto:WilliGX1 at dshs.wa.gov>>; Williams, Shannon D (DSHS) <WilliSD at dshs.wa.gov<mailto:WilliSD at dshs.wa.gov>>
Subject: DSHS COVID 19 - BFET Program

Good evening,

I want to thank you for the precautions taken amidst this COVID-19 pandemic.  We recognize that this will affect the operations of the BFET program and we appreciate your patience as we work through policies and procedures.  Attached please find the agency communication to partners and an overview of what we have done as a state agency to ensure the health and safety of staff and participants.  See below for additional program highlights.


·       The BFET program will continue to reimburse for services provided.  If an agency choses to provide telework opportunities for staff.  If agencies chose to implement telework options, ensure program, including security requirements are met.



·       Signatures are needed for the program.  The following are alternative methods in which you can collect signatures if the participant is not in person to sign the form:

     *   PDF electronic signature
     *   Picture of the signed form (emailed)
     *   Mailed signed form (obviously delays the process but an option)


·       DSHS Monitoring visits for March have been cancelled and will be rescheduled at a later date.  We are currently working on a plan to address monitoring visits scheduled in April.



·       Contractual and handbook requirements have not changed.

Again, thank you for ensuring the safety and well-being of participants and staff.

Best,
Shavana Howard| BASIC FOOD EMPLOYMENT AND TRAINING ADMINISTRATOR|Office of Programs & Policy
Community Service Division| Economic Services Administration
Washington State Department of Social and Health Services
Cell:  360-764-6177
Shavana.howard at dshs.wa.gov<mailto:Shavana.howard at dshs.wa.gov>
Transforming Lives

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