[BFET] [UCE] FW: Grant Allowances Due to COVID-19 Emergency Campus Operations

Wed Mar 11 10:52:13 PDT 2020

Good Morning BFET Team,

Below is the email update regarding FY21 Grant Application allowances during emergency operations and closures, included is the attachment that went with it. This was sent out to your colleges as an email announcement from Michele Rockwell, SBCTC Contract Specialist.

Please know, the SBCTC understands college decisions to operate in an emergency operations capacity or close college campuses in response to the COVID-19 virus concerns. We also want you to know we understand how much this impacts your work. SBCTC urges you to work within your institution's policy regarding student engagement during emergency operations and/or campus closures to practice caution in order to stay safe and healthy.

Should you be operating under emergency operations, as a sub-contracted agency providing services and utilizing the Department of Social Health and Services eJAS system, you need to adhere to the Data Assurances signed and submitted with your contract(s) (ABAWD, BFET, WorkFirst) if there are plans to access eJAS off-site. Staff should check with their IT department to ensure any remote work/access still adheres to the Data Assurances agreement.

We will take this one day at a time and we will respond to programmatic needs as necessary during this unprecedented time. To help keep the SBCTC informed, please let me know if your college moves to emergency operations or college campus closures.

Stay safe and well!!

Respectfully,

[Compass]Jennifer Dellinger
Program Administrator
Washington State Board for Community and Technical Colleges
Email: jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu> ∙ Office: 360.704.3925

Electronic Privacy Notice:  This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and is also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation.

From: Michele Rockwell <MRockwell at sbctc.edu>
Sent: Tuesday, March 10, 2020 7:55 PM
To: grant_and_contract at lists.ctc.edu
Cc: Carli Schiffner <cschiffner at sbctc.edu>; Katie Rose <krose at sbctc.edu>; Becky Wood <bwood at sbctc.edu>; Carolyn McKinnon <cmckinnon at sbctc.edu>; Danny Marshall <dmarshall at sbctc.edu>; Deana Rader <drader at sbctc.edu>; Dylan Jilek <djilek at sbctc.edu>; Erin Frasier <efrasier at sbctc.edu>; Heather Stock <hstock at sbctc.edu>; Jennifer Dellinger <jdellinger at sbctc.edu>; Jessica Porter <jporter at sbctc.edu>; Kathi Medcalf <kmedcalf at sbctc.edu>; Kathy Goebel <KGoebel at sbctc.edu>; Kimberly Wheeler <kwheeler at sbctc.edu>; Nate Humphrey <nhumphrey at sbctc.edu>; Peter Guzman <pguzman at sbctc.edu>; Tim McClain <tmcclain at sbctc.edu>; Christy Lowder <clowder at sbctc.edu>; Jodi Ruback <jruback at sbctc.edu>; Jon Kerr <jkerr at sbctc.edu>; Kari Kauffman <kkauffman at sbctc.edu>; Michele Rockwell <MRockwell at sbctc.edu>; Monica Wilson <mwilson at sbctc.edu>; Nicole Hopkins <nhopkins at sbctc.edu>; Patricia R. Seibert-Love <pseibert-love at sbctc.edu>; Scott Toscano <SToscano at sbctc.edu>; Shannon Bell <sbell at sbctc.edu>; Susan Wanager <swanager at sbctc.edu>; Troy Goracke <tgoracke at sbctc.edu>; William Durden <wdurden at sbctc.edu>
Subject: Grant Allowances Due to COVID-19 Emergency Campus Operations

College Grant Staff,

Some of you have asked about the status of FY21 grant applications in the wake of COVID-19 emergency campus operations.  The attached document shows how each of the current FY21 grant applications will be impacted.  The majority of our grant applications will continue to be due by their original deadlines.  However, SBCTC will allow some content to be completed after the deadline.  See attached for more details.

We also recognize that you may not have the ability to have assurances documents signed if remote work is necessary.  If you have the ability to print documents but do not have a scanner, a high quality photo of a signature page taken with a cell phone may suffice.  If that is not an option, simply upload a document stating you do not have the ability to have the assurances document completed and signed at this time but will do so before your application is approved.

FY20 Grant Invoicing: Monthly and quarterly invoicing deadlines for each grant remain unchanged. If your college or organization is implementing alternate emergency campus operations in response to COVID-19 that impacts your ability to submit invoices, we will allow late invoicing. Please notify SBCTC grant fiscal staff at educontracts at sbctc.edu<mailto:educontracts at sbctc.edu> regarding the need to submit late invoices. Grantees not implementing emergency campus operations are still required to meet invoicing deadlines. Note that we will not likely be able to accept invoices after the fiscal year billing deadline of July 15, 2020.

If you have questions, please let me or any of the SBCTC grant managers know.  You can find additional details about each application, guidelines, deadlines, and contact information on the SBCTC website<https://www.sbctc.edu/colleges-staff/grants/>.

Michele
________________________________
Michele Rockwell (pronouns: she/her) | Contracts Specialist | Education Services Division | Washington State Board for Community and Technical Colleges | 1300 Quince ST SE | PO Box 42495 | Olympia, WA 98504 | p: 360-704-4343 | f: 360-704-4418 | mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu> | www.sbctc.edu<http://www.sbctc.edu/>

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