[BFET] Gift Card Procedures?

[Biros, Demetra]

Hi Jennifer,

Thanks for the offer to provide training.  Yes, we would like additional training on how BFET providers are able to offer/leverage funding for transportation and other PR services. As a college that has only provided/leveraged books/supplies and testing fees, we would like to learn how other colleges do this, especially in light of the new Emergency grant.  For example, what if we are using WRT to pay for transportation or the foundation is providing a “gift card” for purchase of hygiene products or the student is awarded the Emergency grant to pay for utilities?  Other than paying a third party directly, we would like to learn how we can leverage these resources for our BFET students.

Thank you.

Demetra Biros
Director of Workforce Development
Lake Washington Institute of Technology
425-739-8315
Demetra.Biros at lwtech.edu<mailto:Demetra.Biros at lwtech.edu>

From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Jennifer Dellinger via BFET
Sent: Thursday, December 5, 2019 9:04 AM
To: bfet at lists.ctc.edu
Cc: Trimble, Dani <dtrimble at lcc.ctc.edu>
Subject: Re: [BFET] Gift Card Procedures?

Hello Everyone,

This is great conversation and I am very excited that colleges are looking at the potential to extend their offerings of supports to student to help meet the vast needs of those you serve.

It is outside of state/federal policy to purchase “gift cards” as it is considered “gifting” and is an audit finding. So, I am sure this is why some of you may have hit a road block from your college business office.

BFET does have the ability to purchase gas/transportation cards. If using your BFET reimbursed funds for this purchase, you would process these through the financial aid system as an award for transportation using the approved OX FAPC code (or item type for those in ctcLink) associated with your BFET account.

Please feel free to let me know if any further information/training is needed in regards to policy on the processes for issuing gas/transportation. I am happy to help.

Respectfully,


[Compass]Jennifer Dellinger
Program Administrator
Washington State Board for Community and Technical Colleges
Email: jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu> ∙ Office: 360.704.3925

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From: BFET <bfet-bounces at lists.ctc.edu<mailto:bfet-bounces at lists.ctc.edu>> On Behalf Of Dwyer, Johanna via BFET
Sent: Thursday, December 5, 2019 8:30 AM
To: Trimble, Dani <dtrimble at lcc.ctc.edu<mailto:dtrimble at lcc.ctc.edu>>
Cc: bfet at lists.ctc.edu<mailto:bfet at lists.ctc.edu>
Subject: Re: [BFET] Gift Card Procedures?

Hi Dani,

We would love to hear what you find out. My college said we couldn’t purchase gift cards but I know some schools are so I’d like to figure this out.

Thank you
Johanna Dwyer

On Dec 5, 2019, at 8:27 AM, Trimble, Dani via BFET <bfet at lists.ctc.edu<mailto:bfet at lists.ctc.edu>> wrote:

Dear colleagues,

Does anyone have a gift card disbursement policy on their campus they are willing to share?  We are currently re-establishing our procedures and any input from other schools would be helpful!

Specifically, I am hoping to get some input on how your college processes gift cards that are applied as financial aid such as gas cards.  I know quite a few schools also distribute bus passes too, which I assume may be a similar process.

Thank you for all of your feedback!

<image003.png>
Dani Trimble, MEd
Pronouns: she/her/hers<https://academicguides.waldenu.edu/diversity-inclusion/pronouns/signatures>
Director of Workforce & Career Services | Lower Columbia College
P: 360.442.2622<tel:360.442.2622>
E: dtrimble at lowercolumbia.edu<mailto:dtrimble at lowercolumbia.edu>
A: 1600 Maple Street, Longview WA 98632
www.lowercolumbia.edu<http://www.lowercolumbia.edu/>


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