[BFET] Gas for Students

Mon Jan 23 10:11:32 PST 2017

Everett Community College provides gas cards. We follow the procedure Irene
outlined. Plus, we ask students to provide their current proof of insurance
in their name, since gas cards have to be issued to participant-owned
vehicles.

On Fri, Jan 20, 2017 at 12:59 PM, Irene Shown <IShown at pencol.edu> wrote:

> Carol,
>
> Here is the wording that we are using for our newly initiated procedure:
>
>
>
> In an effort to help students with transportation barriers, particularly
> those who live out of the local Port Angeles and Sequim areas, we can award
> students up to $150.00 for automobile gas purchases *quarterly.*  This
> assistance will be determined on a case by case basis for each individual
> student request.
>
> A spreadsheet with the gas cards listed by number will be used to assign
> each award of $25.  The student will need to complete and sign a Fuel Card
> Request/Participant Reimbursement form before receiving gas cards, and a
> staff member must sign the form as well; two staff members are required to
> sign off on the spreadsheet before the card is released to the student.  Cards
> should not be given to anyone except the student who requested, and was
> approved, for the fuel assistance.
>
> The BFET Financial Assistance form will be completed by staff and
> forwarded to our financial aid department to be incorporated into the
> student’s financial aid package, and will be assigned a non-dispersible
> code in FAM; the FAPC code for transportation costs is 0X4. The original
> form will remain with our Financial Aid department to be scanned as part of
> the student’s records for future access if needed.  A copy of the form will
> be placed in the BFET Expenditures Notebook within the current quarterly
> section.
>
> Students will then need to provide gas receipts with dates and amounts,
> which will be attached to the Participant Reimbursement form.  Financial
> Aid will need to be notified with an updated BFET Financial Assistance form
> of the exact amount of gas card use.  The completed form with receipts is
> filed in the student file.
>
>
>
> So, our Business Office has purchased $500 worth of Safeway fuel cards,
> and these will be issued out using the above quoted procedure.  We have not
> yet issued a fuel card, but we have the request/participant reimbursement
> form ready for when we get asked!  Hope this helps,
>
> ~Irene Shown
>
>
>
> Irene E. Shown | Program Assistant |DSHS Programs | Peninsula College
> |1502 E. Lauridsen Blvd. |Port Angeles, WA  98362 | Voice: 360.417.6296
> <(360)%20417-6296> |Fax: 360.417.6391 <(360)%20417-6391> | Email:
> ishown at pencol.edu
>
>
>
>
>
> *From:* BFET [mailto:bfet-bounces at lists.ctc.edu] *On Behalf Of *Smith,
> Carol
> *Sent:* Friday, January 20, 2017 12:46 PM
> *To:* Alison Fernandez <Alison.Fernandez at skagit.edu>; Michele Waltz <
> MWaltz at btc.edu>; bfet at lists.ctc.edu
> *Subject:* Re: [BFET] Gas for Students
>
>
>
> On the Participant Reimbursement form there is a line that says
> “Transportation: Fuel card(s) – Card number”.
>
>
>
> Has anyone used this? Or know the guidance here?
>
>
>
> Thank you again!!!
>
>
>
> *Carol *
>
>
>
> Carol K. Smith
>
> Workforce Education Grants
>
> WVC-Wells Hall 1044 & 1048
>
> csmith at wvc.edu
>
> (509) 682-6613
>
>
>
> *From:* Alison Fernandez [mailto:Alison.Fernandez at skagit.edu
> <Alison.Fernandez at skagit.edu>]
> *Sent:* Friday, January 20, 2017 12:40 PM
> *To:* Michele Waltz; Smith, Carol; bfet at lists.ctc.edu
> *Subject:* RE: Gas for Students
>
>
>
> We do not currently do it but used to and the guidance we were given was
> to reimburse off of receipts.
>
>
>
> Alison Fernandez
>
> *Director of Student Success*
>
>
> *_______________________________________________________________________________________________________________*
>
> *Skagit Valley College*
>
> 2405 E. College Way | Mount Vernon, WA 98273
>
> ( 360.416.7975 <(360)%20416-7975>|* alison.fernandez at skagit.edu
>
>
>
>
>
>
>
> *From:* BFET [mailto:bfet-bounces at lists.ctc.edu
> <bfet-bounces at lists.ctc.edu>] *On Behalf Of *Michele Waltz
> *Sent:* Friday, January 20, 2017 12:37 PM
> *To:* Smith, Carol <csmith at wvc.edu>; bfet at lists.ctc.edu
> *Subject:* Re: [BFET] Gas for Students
>
>
>
> Bellingham Technical College does not do gas vouchers but if any college
> does, I would be interested in how.
>
>
>
>
>
>
>
> *Michele Waltz*
>
> Director of Workforce Funding & Student Support
>
> Bellingham Technical College
>
> 3028 Lindbergh Ave.
>
> Bellingham, WA 98225
>
> (360)752-8463 <(360)%20752-8463>
>
>
>
> *From:* BFET [mailto:bfet-bounces at lists.ctc.edu
> <bfet-bounces at lists.ctc.edu>] *On Behalf Of *Smith, Carol
> *Sent:* Friday, January 20, 2017 12:18 PM
> *To:* bfet at lists.ctc.edu
> *Subject:* [BFET] Gas for Students
>
>
>
> Can we please get some help?
>
>
>
> We are trying to come up with a system to pay for gas for students who
> need that help. We are struggling with making sure it meets criteria for
> our business office, and meets the needs of the Bfet student.
>
>
>
> Thank you in advance,
>
>
>
> *Carol *
>
>
>
> Carol K. Smith
>
> Workforce Education Grants
>
> WVC-Wells Hall 1044 & 1048
>
> csmith at wvc.edu
>
> (509) 682-6613
>
>
>
> _______________________________________________
> BFET mailing list
> BFET at lists.ctc.edu
> http://lists.ctc.edu/mailman/listinfo/bfet_lists.ctc.edu
>
>

-- 
*Office Hours*
Monday  9:00 am - 6:30 pm
Tuesday - Friday 9:00 am - 4:30 pm

Robin Brent
Everett Community College
Workforce Funding
BFET Program Specialist 2
425.388.9279
425.388.9563 (Fax)
rbrent at everettcc.edu

For more information on how to apply for the BFET program, please visit our
website <http://www.everettcc.edu/bfet>.

*Important!* Everett CC communicates with students primarily via email -
View your email information at http://email.everettcc.edu. Check it often!
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