[BFET] Gas for Students

[Irene Shown]

Carol,
Here is the wording that we are using for our newly initiated procedure:

In an effort to help students with transportation barriers, particularly those who live out of the local Port Angeles and Sequim areas, we can award students up to $150.00 for automobile gas purchases quarterly.  This assistance will be determined on a case by case basis for each individual student request.
A spreadsheet with the gas cards listed by number will be used to assign each award of $25.  The student will need to complete and sign a Fuel Card Request/Participant Reimbursement form before receiving gas cards, and a staff member must sign the form as well; two staff members are required to sign off on the spreadsheet before the card is released to the student.  Cards should not be given to anyone except the student who requested, and was approved, for the fuel assistance.
The BFET Financial Assistance form will be completed by staff and forwarded to our financial aid department to be incorporated into the student's financial aid package, and will be assigned a non-dispersible code in FAM; the FAPC code for transportation costs is 0X4. The original form will remain with our Financial Aid department to be scanned as part of the student's records for future access if needed.  A copy of the form will be placed in the BFET Expenditures Notebook within the current quarterly section.
Students will then need to provide gas receipts with dates and amounts, which will be attached to the Participant Reimbursement form.  Financial Aid will need to be notified with an updated BFET Financial Assistance form of the exact amount of gas card use.  The completed form with receipts is filed in the student file.

So, our Business Office has purchased $500 worth of Safeway fuel cards, and these will be issued out using the above quoted procedure.  We have not yet issued a fuel card, but we have the request/participant reimbursement form ready for when we get asked!  Hope this helps,
~Irene Shown

Irene E. Shown | Program Assistant |DSHS Programs | Peninsula College |1502 E. Lauridsen Blvd. |Port Angeles, WA  98362 | Voice: 360.417.6296 |Fax: 360.417.6391 | Email: ishown at pencol.edu


From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Smith, Carol
Sent: Friday, January 20, 2017 12:46 PM
To: Alison Fernandez <Alison.Fernandez at skagit.edu>; Michele Waltz <MWaltz at btc.edu>; bfet at lists.ctc.edu
Subject: Re: [BFET] Gas for Students

On the Participant Reimbursement form there is a line that says "Transportation: Fuel card(s) - Card number".

Has anyone used this? Or know the guidance here?

Thank you again!!!

Carol

Carol K. Smith
Workforce Education Grants
WVC-Wells Hall 1044 & 1048
csmith at wvc.edu<mailto:csmith at wvc.edu>
(509) 682-6613

From: Alison Fernandez [mailto:Alison.Fernandez at skagit.edu]
Sent: Friday, January 20, 2017 12:40 PM
To: Michele Waltz; Smith, Carol; bfet at lists.ctc.edu<mailto:bfet at lists.ctc.edu>
Subject: RE: Gas for Students

We do not currently do it but used to and the guidance we were given was to reimburse off of receipts.

Alison Fernandez
Director of Student Success
_______________________________________________________________________________________________________________
Skagit Valley College
2405 E. College Way | Mount Vernon, WA 98273
* 360.416.7975|* alison.fernandez at skagit.edu<mailto:alison.fernandez at skagit.edu>



From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Michele Waltz
Sent: Friday, January 20, 2017 12:37 PM
To: Smith, Carol <csmith at wvc.edu<mailto:csmith at wvc.edu>>; bfet at lists.ctc.edu<mailto:bfet at lists.ctc.edu>
Subject: Re: [BFET] Gas for Students

Bellingham Technical College does not do gas vouchers but if any college does, I would be interested in how.



Michele Waltz
Director of Workforce Funding & Student Support
Bellingham Technical College
3028 Lindbergh Ave.
Bellingham, WA 98225
(360)752-8463

From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Smith, Carol
Sent: Friday, January 20, 2017 12:18 PM
To: bfet at lists.ctc.edu<mailto:bfet at lists.ctc.edu>
Subject: [BFET] Gas for Students

Can we please get some help?

We are trying to come up with a system to pay for gas for students who need that help. We are struggling with making sure it meets criteria for our business office, and meets the needs of the Bfet student.

Thank you in advance,

Carol

Carol K. Smith
Workforce Education Grants
WVC-Wells Hall 1044 & 1048
csmith at wvc.edu<mailto:csmith at wvc.edu>
(509) 682-6613

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