[BFET] BFET Quarterly Report Template - Due NLT January 10, 2017

Wed Dec 21 11:48:08 PST 2016

My understanding is the same as Brandi's-that the CS closure code should be used at the successful completion of the component (which would be the quarter), not the end of their entire IEP/certificate/degree. I remember David Skaar specifically using this example during the Q & A session at the last BFET Forum  and answering with the same response Robin Thrower gave Brandi.

Katie Viola, M. Ed | Coordinator
Basic Food, Employment, and Training (BFET)
Lake Washington Institute of Technology | West Building, W207M
Katie.Viola at lwtech.edu<mailto:Katie.Viola at lwtech.edu> | 425-576-5811
[WorkforceDevelopment_639_1235]<http://www.lwtech.edu/wfd>

From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Brandi Koehler
Sent: Wednesday, December 21, 2016 11:29 AM
To: 'bfet at lists.ctc.edu' <bfet at lists.ctc.edu>
Subject: Re: [BFET] BFET Quarterly Report Template - Due NLT January 10, 2017

Regarding the second point, about when to use the CS code, my understanding is that it should be used when the student participates all the way to the scheduled end date of a component, not only when they complete a degree or certificate.

Here's what Robin Thrower sent me when I asked about it: "CS means the participant completed the activity successfully, but did not receive employment. So if they completed the quarter successfully then yes, you would close with a CS."

Thanks,

Brandi Koehler
Program Specialist
Bellevue College - Workforce Education
(425) 564-3066
brandi.koehler at bellevuecollege.edu<mailto:brandi.koehler at bellevuecollege.edu>

From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle
Sent: Wednesday, December 21, 2016 10:20 AM
To: 'bfet at lists.ctc.edu' <bfet at lists.ctc.edu<mailto:bfet at lists.ctc.edu>>
Subject: [BFET] FW: BFET Quarterly Report Template - Due NLT January 10, 2017

Good morning.
Please remember to submit your BFET quarterly report to me no later than Tuesday, January 10, 2017.

I am resending some clarification provided back in November about the report form:

  1.  Will the "Total Clients in Component" column be duplicated or unduplicated?
This column, Column B, of the report will be a duplicated count. The "Total Clients Exit" column, Column C, will be an unduplicated count.

  1.  Is the CS code, Completed Satisfactorily, an appropriate closure code for a student who will be taking a one quarter break from classes and then resuming their academic program?
No, for the purpose of the Quarterly Report, this student should be coded as IC, Incomplete. The IC component identifies a student who did not complete an approved activity by the scheduled end date. The CS component identifies a student who successfully completed a certificate or degree, but has not yet received employment.

Let me know if further clarification is needed. Thank you for the great work you do!
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>

From: Mat Carlisle
Sent: Wednesday, November 02, 2016 10:48 AM
To: 'bfet at lists.ctc.edu'
Subject: BFET Quarterly Report Template

Good morning.
I have attached the template that will be used for the BFET Quarterly Report.  There is the possibility that DSHS will provide another training on the template, but that has not yet been decided nor a date and time set.

The component outcomes that are being requested to be tracked are as follows:

  *   Total number of clients in specific components
  *   Total number of clients exiting specific components
  *   Number of incomplete exits
  *   Number of loss of contact exits
  *   Number of successful completions without employment
  *   Number of successful completions with employment

The total number of clients in a specific component, Column B, can be obtained in eJAS.  However, the rest will have to be manually tracked, at this time.  Column C is an aggregate of Columns D-G.  Columns D-G match the BFET component closure codes:

*         Column D:  IC = Incomplete means the participant did not complete the activity by the scheduled end date.

*         Column E:  LC = Loss of Contact means you lost contact with the client for at least 60 days.

*         Column F:  CS = Completed Satisfactorily means the participant completed the activity successfully, but did not receive employment.

*         Column G:  EE = Entered Employment means the participant exited the activity due to employment. Leave this column blank, unless you close a component with this closure code.
You must close components if the participant has not engaged in the BFET activity or contacted you for 60 days.

It is anticipated that manually tracking this data will be temporary, as a request has been submitted to have these numbers tracked within eJAS.

The report for October-December 2016 must be submitted to the SBCTC no later than January 10, 2017. Generally, the report will be due to the SBCTC no later than 10th of the month following the end of the fiscal quarter, to allow the SBCTC to meet the DSHS deadline. It must be submitted to me via email.

Thank you.
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>

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