[Wsssc] FW: COVID-19 Update for June3, 2020

Joe Holliday jholliday at sbctc.edu
Fri Jun 5 08:16:40 PDT 2020 

Colleagues: here is the second of two weekly updates on COVID-19 from the State Board.

                             [Joe]
[Compass]
Joe Holliday
Director, Student Services
Washington State Board for Community and Technical Colleges
jholliday at sbctc.edu<mailto:jholliday at sbctc.edu>* o: 360-704-4334 * f: 360-704-4418
sbctc.edu<https://www.sbctc.edu/> * Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> * Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

SBCTC Vision:

"Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities."


From: John Boesenberg
Sent: Thursday, June 4, 2020 10:13 AM
To: Amit Singh (amit.singh at edcc.edu<mailto:amit.singh at edcc.edu>) <amit.singh at edcc.edu<mailto:amit.singh at edcc.edu>>; Amy Morrison (amy.morrison at lwtech.edu<mailto:amy.morrison at lwtech.edu>) <amy.morrison at lwtech.edu<mailto:amy.morrison at lwtech.edu>>; Arlen Harris <aharris at sbctc.edu<mailto:aharris at sbctc.edu>>; Beth Gordon <bgordon at sbctc.edu<mailto:bgordon at sbctc.edu>>; Bob Mohrbacher - Centralia (bob.mohrbacher at centralia.edu<mailto:bob.mohrbacher at centralia.edu>) <bob.mohrbacher at centralia.edu<mailto:bob.mohrbacher at centralia.edu>>; Carli Schiffner <cschiffner at sbctc.edu<mailto:cschiffner at sbctc.edu>>; Chad Hickox (chad.hickox at wwcc.edu<mailto:chad.hickox at wwcc.edu>) <chad.hickox at wwcc.edu<mailto:chad.hickox at wwcc.edu>>; Chemene Crawford (Chemene.Crawford at seattlecolleges.edu<mailto:Chemene.Crawford at seattlecolleges.edu>) <Chemene.Crawford at seattlecolleges.edu<mailto:Chemene.Crawford at seattlecolleges.edu>>; Cherie Berthon <cberthon at sbctc.edu<mailto:cberthon at sbctc.edu>>; Cheryl Roberts <cheryl.roberts at shoreline.edu<mailto:cheryl.roberts at shoreline.edu>>; Chris Bailey (cbailey at lowercolumbia.edu<mailto:cbailey at lowercolumbia.edu>) <cbailey at lowercolumbia.edu<mailto:cbailey at lowercolumbia.edu>>; Christine Johnson (christine.johnson at ccs.spokane.edu<mailto:christine.johnson at ccs.spokane.edu>) <christine.johnson at ccs.spokane.edu<mailto:christine.johnson at ccs.spokane.edu>>; Daria Willis (dwillis at everettcc.edu<mailto:dwillis at everettcc.edu>) <dwillis at everettcc.edu<mailto:dwillis at everettcc.edu>>; Darrell Cain - Pierce Puyallup (dcain at pierce.ctc.edu<mailto:dcain at pierce.ctc.edu>) <dcain at pierce.ctc.edu<mailto:dcain at pierce.ctc.edu>>; Eric Murray (emurray at cascadia.edu<mailto:emurray at cascadia.edu>) <emurray at cascadia.edu<mailto:emurray at cascadia.edu>>; Grant Rodeheaver <grodeheaver at sbctc.edu<mailto:grodeheaver at sbctc.edu>>; Ivan Harrell (iharrell at tacomacc.edu<mailto:iharrell at tacomacc.edu>) <iharrell at tacomacc.edu<mailto:iharrell at tacomacc.edu>>; Jan Yoshiwara <jyoshiwara at sbctc.edu<mailto:jyoshiwara at sbctc.edu>>; Jim Minkler (jim.minkler at ghc.edu<mailto:jim.minkler at ghc.edu>) <jim.minkler at ghc.edu<mailto:jim.minkler at ghc.edu>>; Jim Richardson (jrichardson at wvc.edu<mailto:jrichardson at wvc.edu>) <Jrichardson at wvc.edu<mailto:Jrichardson at wvc.edu>>; John Boesenberg <jboesenberg at sbctc.edu<mailto:jboesenberg at sbctc.edu>>; John Mosby (jmosby at highline.edu<mailto:jmosby at highline.edu>) <jmosby at highline.edu<mailto:jmosby at highline.edu>>; Joyce Loveday (joyce.loveday at cptc.edu<mailto:joyce.loveday at cptc.edu>) <joyce.loveday at cptc.edu<mailto:joyce.loveday at cptc.edu>>; Julie Walter <jwalter at sbctc.edu<mailto:jwalter at sbctc.edu>>; Julie White - Pierce College Fort Steilacoom (juwhite at pierce.ctc.edu<mailto:juwhite at pierce.ctc.edu>) <juwhite at pierce.ctc.edu<mailto:juwhite at pierce.ctc.edu>>; Kathi Hiyane-Brown (khiyane-brown at whatcom.edu<mailto:khiyane-brown at whatcom.edu>) <khiyane-brown at whatcom.edu<mailto:khiyane-brown at whatcom.edu>>; Kevin Brockbank (Kevin.brockbank at scc.spokane.edu<mailto:Kevin.brockbank at scc.spokane.edu>) <Kevin.brockbank at scc.spokane.edu<mailto:Kevin.brockbank at scc.spokane.edu>>; Kevin McCarthy (kmccarthy at rtc.edu<mailto:kmccarthy at rtc.edu>) <kmccarthy at rtc.edu<mailto:kmccarthy at rtc.edu>>; Kim Perry - Bellingham Tech (kperry at btc.edu<mailto:kperry at btc.edu>) <kperry at btc.edu<mailto:kperry at btc.edu>>; Kim Tanaka <ktanaka at sbctc.edu<mailto:ktanaka at sbctc.edu>>; Kimberlee Messina (Kimberlee.Messina at sfcc.spokane.edu<mailto:Kimberlee.Messina at sfcc.spokane.edu>) <Kimberlee.Messina at sfcc.spokane.edu<mailto:Kimberlee.Messina at sfcc.spokane.edu>>; Kristen Jones (kristen.jones at bellevuecolleg.edu<mailto:kristen.jones at bellevuecolleg.edu>) <kristen.jones at bellevuecollege.edu<mailto:kristen.jones at bellevuecollege.edu>>; Laura McDowell <lmcdowell at sbctc.edu<mailto:lmcdowell at sbctc.edu>>; Lin Zhou - Bates <lzhou at batestech.edu<mailto:lzhou at batestech.edu>>; Linda Kaminski <lkaminski at yvcc.edu<mailto:lkaminski at yvcc.edu>>; Luke Robins (lrobins at pencol.edu<mailto:lrobins at pencol.edu>) <lrobins at pencol.edu<mailto:lrobins at pencol.edu>>; Marty Cavalluzzi - Olympic <mcavalluzzi at olympic.edu<mailto:mcavalluzzi at olympic.edu>>; Michele Johnson <mjohnson at pierce.ctc.edu<mailto:mjohnson at pierce.ctc.edu>>; Rebekah Woods (rwoods at columbiabasin.edu<mailto:rwoods at columbiabasin.edu>) <rwoods at columbiabasin.edu<mailto:rwoods at columbiabasin.edu>>; Rosie Rimando-Chareunsap - South Seattle (Rosie.Rimando at seattlecolleges.edu<mailto:Rosie.Rimando at seattlecolleges.edu>) <Rosie.Rimando at seattlecolleges.edu<mailto:Rosie.Rimando at seattlecolleges.edu>>; Sandra Fowler-Hill (sfowler-hill at clark.edu<mailto:sfowler-hill at clark.edu>) <sfowler-hill at clark.edu<mailto:sfowler-hill at clark.edu>>; Sheila Edwards Lange - Seattle Central (Sheila.EdwardsLange at seattlecolleges.edu<mailto:Sheila.EdwardsLange at seattlecolleges.edu>) <Sheila.EdwardsLange at seattlecolleges.edu<mailto:Sheila.EdwardsLange at seattlecolleges.edu>>; Shouan Pan (shouan.pan at seattlecolleges.edu<mailto:shouan.pan at seattlecolleges.edu>) <shouan.pan at seattlecolleges.edu<mailto:shouan.pan at seattlecolleges.edu>>; Suzanne Johnson (sjohnson at greenriver.edu<mailto:sjohnson at greenriver.edu>) <sjohnson at greenriver.edu<mailto:sjohnson at greenriver.edu>>; Terry Leas (terryl at bigbend.edu<mailto:terryl at bigbend.edu>) <terryl at bigbend.edu<mailto:terryl at bigbend.edu>>; Tim Stokes (tstokes at spscc.edu<mailto:tstokes at spscc.edu>) <tstokes at spscc.edu<mailto:tstokes at spscc.edu>>; Tom Keegan (thomas.keegan at skagit.edu<mailto:thomas.keegan at skagit.edu>) <thomas.keegan at skagit.edu<mailto:thomas.keegan at skagit.edu>>; Wayne Doty <wdoty at sbctc.edu<mailto:wdoty at sbctc.edu>>
Subject: COVID-19 Update for June3, 2020

These updates are sent on Wednesdays and Fridays, to better align with the WACTC calls on those days.  If you have questions, however, please feel free to call John Boesenberg or any other State Board staff member who could best respond.

The information listed below has come-up since the last message was sent.  It will be shared with the WACTC Commissions.  Additional information/details may be accessed through our Google Drive at https://drive.google.com/drive/folders/1PnHhItWpvNhUhhxrCq5LSzxjenmVS5nw

*       General Information

  *   On May 29th, Governor Inslee extended a number of proclamations, including exceptions to the Open Public Meetings Act.  Essentially, the changes continue to provide for governing agency and institution bodies to meet remotely.  Through June 17, 2020, college trustees are:

     *   Allowed to continue meeting remotely.
     *   Allowed to require members of the public who'd like to participate to identify themselves so that remote participation can be provided.
     *   Not required to post notice of the change of a scheduled regular meeting (i.e., from in-person to remote meeting) in the state register at least 20 days prior to the meeting.
     *   Not required to post notice of a special meeting at the main campus entrance or the entrance of an off-campus meeting site.
     *   Not required to post notice of adjournment on or near the meeting room door when any meeting is adjourned to a time and place specified in the order of adjournment.  (Notice of the adjournment to another time is still required to be posted, assumedly on the college's website.)

At this time, it is difficult to say what will happen after this extension expires on June 17, 2020:
?  The Governor, with agreement from the leadership in the Legislature, may extend the exceptions noted above for an additional time period, maybe at least until counties are approved to move into Phase 3 (which allows for gathering of up to 50 people).
?  Governing bodies may be required to meet the requirements of the Open Public Meetings Act, without the exceptions summarized above.  Colleges, and other governing bodies (i.e., school boards, port commissions, county councils, etc.) cannot except themselves from the Acts requirements.  For "regular meetings" this would be challenging and require additional planning to ensure notification timelines were met.  If unable to meet the "regular meeting" requirements, colleges would likely apply the "Special Meeting" requirements as delineated in RCW 42.30.080<https://app.leg.wa.gov/RCW/default.aspx?cite=42.30.080>.



  *   The Association of Washington Business has a webpage to help employers find PPE. The webpage can be used by any employer, including colleges.  Just enter the area code and desired PPE and the webpage will connect you with suppliers in your area.  The link is:  https://www.reboundandrecovery.org/ppe-connect/.


  *   Zoom has agreed to continue its provision of free licenses for its product through September 20, 2020.  It is believed that by that time agreement will have been reached to include CTCs in the K-20 contract pricing.

*       Operating and Capital Budget

  *   Additional clarification is being sought on appropriate costs that can be reimbursed through the CARES Act institution funds.  The discussion is focusing on the whether or not COVID-19 caused decreases in tuition collections can be considered a cost that can be reimbursed using these funds.  The answer appears to be "it depends."  Essentially, the challenge is documenting the relationship between the decrease in tuition collections and COVID-19.  While it is much easier to document the cost of, for example, a laptop provided for students to access on-line courses, it is more challenging to document the nexus between declining tuition collections and COVID.

  *   The Eastern Washington University trustees are expected to vote on the crisis declaration at their June 25 meeting. Doing so would invoke a clause in the university's collective bargaining agreement with the United Faculty of Eastern, giving President Mary Cullinan broad latitude to reduce spending in all departments. Although the figures are subject to change, Mary Voves, EWU's vice president for business and finance told the trustee last Friday that  the university could lose more than $12 million in state funding and more than $24 million from tuition and other sources. That would result in a roughly 12.4% budget cut in the 2021 fiscal year, following two years of much smaller reductions that have involved layoffs and frustrated many faculty members. See the full article in the Spokesman Review at https://www.spokesman.com/stories/2020/jun/01/ewu-set-to-declare-severe-financial-crisis-due-to-<https://www.spokesman.com/stories/2020/jun/01/ewu-set-to-declare-severe-financial-crisis-due-to-/>
*       Instruction/Student Services
o   On Monday, June 1st, Governor Inslee issued higher education and workforce training requirements in Phase 1 and Phase 2. These guidelines do not apply generally to higher education institutions; they apply only to workforce training programs that require in-classroom/lab practicums only. Guidance documents:
?  Phase 1 Higher Education & Critical Infrastructure Workforce Training COVID-19 Requirements<https://www.governor.wa.gov/sites/default/files/Phase%201%20Higher%20Education%20Workforce%20Training%20COVID-19%20Safety%20Requirements%205_30_20.pdf?utm_medium=email&utm_source=govdelivery>
?  Phase 2 Higher Education & Workforce Training COVID-19 Requirements<https://www.governor.wa.gov/sites/default/files/Phase%202%20Higher%20Education%20Workforce%20Training%20COVID-19%20Safety%20Requirements%205-30-20.pdf?utm_medium=email&utm_source=govdelivery>
You can read the Seattle Times article at: https://www.seattletimes.com/education-lab/some-face-to-face-classes-for-workforce-training-to-resume-at-community-colleges-following-coronavirus-closures/.

o   Clarification was provided on the safety protocols required as colleges expand offerings of hand-on, equipment intensive labs.  Essentially, protocols for Phase 1 and Phase 2 are the same, allowing for some relaxation of the 6-foot social distancing requirement for labs approved to meet in-person for colleges located in Phase 1 or Phase 2 counties (Although maintaining 6ft social distancing is still preferred, it is no longer required.)
?  To further clarify, labs where the work requires proximity of less than 6ft can be offered but PPE must be used.
?  Colleges in counties that continue to be in Phase 1 are still limited to offer only those labs aligned with the Governor's essential business list.  (We're calling this Phase 1.5.)
?  Colleges in counties that have been moved into Phase 2 can expand lab. offerings to those meeting workforce pathways pre-requisites.
?  Dental Hygiene clinics are included in the revised protocols (less than 6ft social distancing).  However, within their plans, colleges must address how they will mitigate the safety risks (i.e., appropriate PPE and cleaning).

o   Several districts have developed COVID-19 related safety training and posted links on their websites so students and employees can take the program prior to coming on campus.  Seattle District is preparing a 10-minute video; LCC has a program on its website.

*       Issues being worked
o   Summer Running Start - Essentially, there is agreement on policies however, there continues to be discussion on funding.  State Board staff continues to work with OSPI to identify a funding source - potentially the Governor's or OSPI's K-12 CARES Act funding.
o   Spring quarter Running Start Reimbursements.  State Board staff are working closely with OSPI to determine the actual spring quarter running start enrollments (as opposed to projected enrollments).  OSPI is collecting enrollment data from school districts; State Board is surveying colleges for their Running Start data.  Once collected, this data will be compared and discussions on how to reimburse colleges using the actual, rather than projected data will continue.
o   Clarity is being sought for cleaning protocols applicable to Phases 3 and 4.

*       Upcoming Event Cancellations/Changes (Newly Added/Updates in RED)

     *   Workforce Connections Forum, scheduled for May 18-19th, has been rescheduled to August 25-26th.
     *   Rendezvous 2020, July 27-29 - Cancelled
     *   The WACTC Summer retreat will be entirely held through Zoom on July 27-28.


John Boesenberg, Deputy Executive Director
Business Operations
360-704-4303; jboesenberg at sbctc.edu<mailto:jboesenberg at sbctc.edu>

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