[Wactclc-alma] [EXTERNAL*]- FOD duplicates upon import

Thu Oct 7 09:31:11 PDT 2021

Ryer,

Another important setting in Elena's screen shot is the Create inventory only for new bibliographic records. Make sure that box is checked in your import profile.

Given the number of duplicates and portfolio records with bad links, you may want to delete all portfolio records and their associated bibs from your electronic collection, wait overnight, and then reload the whole collection from scratch (easiest with an FTP import profile-I can share notes)

It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Ryer Banta
Sent: Wednesday, October 6, 2021 16:05
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] [EXTERNAL*]- FOD duplicates upon import

Thanks again. Mine is very, very close to yours, but there we a few items that will hopefully make all the difference.

Ryer Banta
Information Literacy and Technology Librarian
Pronouns: he/him/his
Centralia College
360-623-8121
Ryer.Banta at centralia.edu<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmail.centralia.edu%2Fowa%2Fredir.aspx%3FC%3DfNEFFUiOcJn8XZD_VNaqVEixJx9QWtNlXDDsY0izFrXf1xAoVYvYCA..%26URL%3Dmailto%253aRyer.Banta%2540centralia.edu&data=04%7C01%7C%7C90e6ab0b6eb84fd5328908d9891dc7e5%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637691583289106766%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ZNw1VEI%2F8UbHL%2B4PUcn4SCaZGKOhgyxhYtpfr1NVCGY%3D&reserved=0>
________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Elena Bianco <Elena.Bianco at skagit.edu<mailto:Elena.Bianco at skagit.edu>>
Sent: Wednesday, October 6, 2021 3:59 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] [EXTERNAL*]- FOD duplicates upon import

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Hi Ryer:

Yes. We use the same profile. Here's the section where you set it to accept deletions.

Here's what the Inventory Information tab looks like:

[cid:image001.png at 01D7BB5E.0EF9F0A0]

Elena Bianco

Systems & Technical Services Librarian

Skagit Valley College Library

2405 E. College Way

Mount Vernon, WA 98273

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Ryer Banta <ryer.banta at centralia.edu<mailto:ryer.banta at centralia.edu>>
Sent: Wednesday, October 6, 2021 3:45 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] [EXTERNAL*]- FOD duplicates upon import

Hi Elena,

Ah yes, I think you may be on to something. That would make sense. Thank you for including these sceenshots of your settings. That will help me better match to something that is known to work.

Do you load the deletions with this same import profile? In the past I ran into problems with mine, but I should probably try again.

Thanks a ton!

Ryer Banta

Information Literacy and Technology Librarian

Pronouns: he/him/his

Centralia College

360-623-8121

Ryer.Banta at centralia.edu<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmail.centralia.edu%2Fowa%2Fredir.aspx%3FC%3DfNEFFUiOcJn8XZD_VNaqVEixJx9QWtNlXDDsY0izFrXf1xAoVYvYCA..%26URL%3Dmailto%253aRyer.Banta%2540centralia.edu&data=04%7C01%7C%7C90e6ab0b6eb84fd5328908d9891dc7e5%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637691583289106766%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ZNw1VEI%2F8UbHL%2B4PUcn4SCaZGKOhgyxhYtpfr1NVCGY%3D&reserved=0>

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Elena Bianco <Elena.Bianco at skagit.edu<mailto:Elena.Bianco at skagit.edu>>
Sent: Wednesday, October 6, 2021 3:33 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] [EXTERNAL*]- FOD duplicates upon import

CAUTION: This email originated from outside of Centralia College. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi Ryer:

We had that issue and then we realized was a problem with our import profile for Films on Demand. The big issue for us was how we did matching. It also was making us do a lot of manual overrides -  mostly when new episodes of a series were loaded.

Anyway, we consulted with Wade, and here's what we ended up with for the matching
section of the profile

and it seems to work fine now. We do the updates regularly so we load the additions and the deletions once a month and it seems to work well.

[cid:image002.png at 01D7BB5E.0EF9F0A0]

Good luck!

Elena Bianco

Systems & Technical Services Librarian

Skagit Valley College Library

2405 E. College Way

Mount Vernon, WA 98273

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Ryer Banta <ryer.banta at centralia.edu<mailto:ryer.banta at centralia.edu>>
Sent: Wednesday, October 6, 2021 1:36 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [EXTERNAL*]-[Wactclc-alma] FOD duplicates upon import

Hi everyone,

Yesterday's conversation reminded me that I was due for my Films on Demand update. We have been uploading MARC records into our own maintained electronic collection. I typically withdraw all portfolios, then import all records fresh. It has been long enough that I'm a bit hazy on our process and maybe one of you has a better process.

But I'm noticing some related issues with my import so far.
1. It didn't complete, it's been stuck at 27%, and has many that are marked as requiring manually match handling. I have looked a few matches and each one is matched to a few other records that the same item, just slightly different cataloging. I'm not sure how to best handle these, and would love to not deal with thousands of these cases.
2. Of the portfolios it did successfully import, many are duplicated. Worse yet, some have the right linking for us, with our EzProxy links, while others with a non-EzProxy link fail.
3. Of the titles that have imported, many are not represented in the Community Zone collections with portfolio lists that are likely to represent our collection (Films on Demand selective package with 47449 portfolios and Films on Demand Master Academic 93405). My package supposedly has 43951 titles for what it's worth. I know there is a frequent data delay, but I came across enough discrepancy already to raise concerns about using the CZ collection.

Any advice or thoughts would be greatly appreciated.

Ryer Banta

Information Literacy and Technology Librarian

Pronouns: he/him/his

Centralia College

360-623-8121

Ryer.Banta at centralia.edu<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmail.centralia.edu%2Fowa%2Fredir.aspx%3FC%3DfNEFFUiOcJn8XZD_VNaqVEixJx9QWtNlXDDsY0izFrXf1xAoVYvYCA..%26URL%3Dmailto%253aRyer.Banta%2540centralia.edu&data=04%7C01%7C%7C90e6ab0b6eb84fd5328908d9891dc7e5%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637691583289116723%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=N7ZrItuosljzDJhmCGn8RwMxx6Gew1NVhK88cj76cZ0%3D&reserved=0>

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