[Wactclc-alma] 1 year long loans

[Yasuda, Naoko]

Thank you, Wade. It worked!

Naoko
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From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> on behalf of Guidry, Wade <WadeG at bigbend.edu>
Sent: Thursday, July 22, 2021 3:38 PM
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Subject: Re: [Wactclc-alma] 1 year long loans

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Naoko,



Yes, extending the expiration dates for faculty and staff to a full academic year would work.



And there are several schools that are managing expiration dates for faculty and staff in just that way, so you would not be the only library doing so.







Wade Guidry

Library Consortium Services Manager, WACTCLC

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

(509) 760-4474

http://www.wactclc.org<http://www.wactclc.org/>



From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Yasuda, Naoko
Sent: Thursday, July 22, 2021 8:02 AM
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Subject: Re: [Wactclc-alma] 1 year long loans



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Hi Wade,



Thank you for your response! So far, 22 laptops are being added and they are available to only staff and faculty. IT may be planning to add more later. They manage their own circulation desk in Alma, so the library hasn't been facing the issue of expensive overdue items first hand.



Considering that we still don't have the nightly patron loads set up post-ctcLink and the only way to extend the expiration date is by running a job manually, auto-renewal probably isn't going to work. Do you think the simplest solution would be to extend the expiration date in all staff and faculty records to 6/30/22 since anyone in these user groups can check out the laptops?



Thank you,

Naoko

Highline College

________________________________

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Guidry, Wade <WadeG at bigbend.edu<mailto:WadeG at bigbend.edu>>
Sent: Wednesday, July 21, 2021 3:28 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] 1 year long loans



CAUTION: This email originated from outside Highline College. Do not click links or open attachments unless you validate the sender and know the content is safe. If you are unsure, contact the Help Desk at x4357 (206-592-4357) or email helpdesk at highline.edu<mailto:helpdesk at highline.edu>.

Naoko,



Auto-renewal of loans is a good idea, but I don’t think it would work in this case.



The auto-renewal due date is not going to be able to “leap frog” the patron expiration date. You’d need a way to auto-extend the expiration date, which the patron load process can do. But it generally does it for all users. This scenario would require custom treatment of certain users.



Do you know the particular use-case here? Are these students in a particular class or program? Or faculty in a particular department? If those users could be identified as a group via the nightly patron extract, based on a class enrollment or something, a longer expiration date could set for those users.





My other thought I have about 1 year loans for laptops would be the conversation currently happening over on librarydir. The discussion there is about libraries *not* being able to get their laptops back.



Maybe that hasn’t been an issue at Highline. But libraries are reporting high rates laptop non-returns. Is IT sure it wants 1 year loan periods?  And is the library? Since the “getting-the-laptop-back” problem would become the library’s, if the library is the one doing the circulation. (Or maybe you have a IT service or media desk set up in Alma, that IT uses?)





















Wade Guidry

Library Consortium Services Manager, WACTCLC

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

(509) 760-4474

http://www.wactclc.org<http://www.wactclc.org/>



From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Yasuda, Naoko
Sent: Wednesday, July 21, 2021 2:39 PM
To: wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] 1 year long loans



Hi all,



Does anyone offer year-long loans for any of the materials the library checks out? Our IT asked us to catalog laptops that can be checked out for a year with the due date of 6/30/22. However, the expiration date in most of our user records is 3 months out, and I know we can't check out any item past the expiration date, regardless of TOUs. I'm wondering if the only way to allow year-long loans is to extend the expiration date to a year out? Or can I set up an auto loan renewal rule to allow the loan to renew automatically until 6/30/22, in which case I don't have to extend the expiration date to 6/30/22?



I'd appreciate any information you could share!



Thank you,

Naoko

Highline College
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