[Wactclc-alma] multiple records in numerical order

[Guidry, Wade]

Lesley,

I didn’t actually see the Description column in your screenshot, so I logged in and took another one. And also one from Primo, so we could see sorting in both.

Note that at Pierce, the  Physical item sort routine for description is set to descending, which is why ‘Q20…’ comes before ‘Q19’ in the list. You could edit the sorting routine in Alma if you wanted ascending sort instead.



[cid:image003.png at 01D5D1E8.1E2C5F60]


[cid:image004.png at 01D5D1E8.1E2C5F60]


Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474

Pronouns: he/him/his


From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Lesley Caldwell
Sent: Thursday, January 23, 2020 12:03 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] multiple records in numerical order

FWIW, Pierce numbers our laptops and Chromebooks in the description field and this is what our “List of Items” looks like in Alma.
[cid:image005.png at 01D5D1E8.1E2C5F60]

That number is duplicated in Enumeration A and Copy ID

[cid:image006.png at 01D5D1E8.1E2C5F60]
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Thursday, January 23, 2020 11:56 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] multiple records in numerical order

CAUTION: This email originated from outside Pierce College. Do not click links or open attachments unless you have confirmed this is an authentic message from sender and know the content is safe. If you are unsure, contact the Help Desk at 253-964-6373 or email Helpdesk at pierce.ctc.edu<mailto:Helpdesk at pierce.ctc.edu>
Valerie,

Where are you trying to sort?  On an item display screen? In an Analytics report?

There are a bunch of places where Alma uses what’s called an ASCII sort—digit by digit—which looks something like this:

1
10
100
11
110
12
120
2
20
200
21
210
22
220

Depending on where you’re storing the number you’ve assigned to your Chromebook, you may want to enter the numbers with 3 digits:

001
002
003…
010
011…
095…

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Valerie Busch
Sent: Thursday, January 23, 2020 11:45
To: wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] multiple records in numerical order

We have 95 Chromebooks in one record titled “Chromebook”.  They are assigned with numbers 1-95 but the records are not in order by that number.  Currently, there are a couple of places the assigned number appears, we have not been consistent with the records but we will fix that.
If we were to place this assigned number in, say, the description space would we be able to sort them by that number?  Is there another field that would work better?

What I’m ultimately trying to do is get them into numerical order by the assigned number (not barcode)…and keep them that way when we add more Chromebooks.
Thank you for any suggestions,
Valerie

Valerie Busch, Circulation Manager
John Spellman Library
Grays Harbor College

1620 Edward P. Smith Dr. | Aberdeen WA 98520
360-538-4050 | vbusch at ghc.edu<mailto:vbusch at ghc.edu>

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